Deck 3: Initiating Projects

Question 1

Project charters are normally lengthy documents.

Answer 1

False

Question 2

A stakeholder analysis should not be part of the official project plans,which are normally available for all stakeholders to review.

Answer 2

True

Question 3

The contents of a business case remain constant,despite the varying needs of individual projects.

Answer 3

False

Question 4

The task of creating a project charter is normally performed during project initiation.

Question 5

Most experienced people will assert that it is easier to successfully complete a large project than a small one.

Question 6

There are usually several versions of a scope statement,and each one becomes more detailed as the project progresses and more information becomes available.

Question 7

Both complex and smaller projects tend to have short scope statements.

Question 8

After a project is approved,senior managers should select the project manager.

Question 9

The majority of project management processes occur as part of the executing process group.

Question 10

Management needs to create and distribute documentation to authorize project initiation.

Question 11

The PMBOK Guide does not provide detailed information on how project charter requirements should be created,when,or by whom.

Question 12

After a project charter is completed,it is good practice to hold an official kick-off meeting for the project.

Question 13

Applying project management process groups in a consistent,structured fashion increases the chance of project success.

Question 14

Substantial effort should go into initiating projects.

Question 15

The kick-off meeting for a project cannot be held before the business case and project charter are completed.

Question 16

Project management process groups are isolated events.

Question 17

Stakeholders must be internal to the organization.

Question 18

Companies that excel in project management know that every project manager should create unique document formats for project charters and business cases.

Question 19

All organizations require that all project managers have project management certification.

Question 20

It is good practice to send kick-off meeting minutes to all meeting participants and other appropriate stakeholders within a day or two of a meeting.

Question 21

One of the main tasks normally involved in project initiation is to identify and understand project ____.

A) shareholders
B) stakeholders
C) critics
D) analysts

Question 22

The Just-In-Time Training project includes ____ called study or feasibility,course design and development,course administration,and course evaluation.

A) phases
B) modules
C) units
D) stages

Question 23

Some projects have a senior manager called a(n)____ who acts as a key proponent for a project.

A) champion
B) coach
C) sponsor
D) advocate

Question 24

If project managers have ____ management commitment,they will also have adequate resources and be able to focus on completing their specific projects.

A) low
B) middle
C) top
D) junior

Question 25

A business ____ is a document that provides justification for investing in a project.

A) blueprint
B) template
C) case
D) charter

Question 26

For a large training project,there is often a(n)____ project done first before investing in a larger project.

A) simulated
B) advance
C) preparatory
D) study

Question 27

Projects involve five project management process groups: initiating,planning,____,monitoring and controlling,and closing.

A) delivering
B) designing
C) maintaining
D) executing

Question 28

It is helpful to start preparing a stakeholder analysis during initiation and adding information to it during the ____ process.

A) planning
B) updating
C) implementation
D) ending

Question 29

____ processes include devising and maintaining a workable scheme to ensure that the project meets its scope,time,and cost goals as well as organizational needs.

A) Initiating
B) Planning
C) Securing
D) Protecting

Question 30

Part of creating and following a project management methodology includes the creation and use of ____.

A) models
B) templates
C) prototypes
D) outlines

Question 31

Project integration management includes ____ processes.

A) two
B) four
C) seven
D) nine

Question 32

A ____ is a product or service produced or provided as part of a project.

A) process
B) result
C) deliverable
D) requirement

Question 33

In the earliest stages of the Just-In-Time Training project,which task is completed first?

A) The project is approved through a formal project selection process.
B) The project manager produces a business case.
C) The project manager holds a kickoff meeting with key team members.
D) The project manager produces a stakeholder analysis.

Question 34

The PMBOK Guide is a ____ that describes best practices for what should be done to manage a project.

A) rule book
B) standard
C) protocol
D) secondary authority

Question 35

Most time and money is normally spent on ____ because that is where the project's products and/or services (for example,the buildings for a construction project,the training courses for a training project,and so on)are produced.

A) monitoring
B) executing
C) controlling
D) planning

Question 36

Based on the PMBOK Guide,Third Edition,there are ____ total processes in project management.

A) 10
B) 18
C) 25
D) 44

Question 37

It often makes sense to break large projects down into two or more smaller ____.

A) projects
B) programs
C) portfolios
D) enterprises

Question 38

A stakeholder ____ provides information on key stakeholders to help manage relationships with them.

A) study
B) charter
C) analysis
D) guide

Question 39

After a project is approved,senior managers should meet to determine the ____,time,and cost constraints for the project.

A) range
B) scope
C) vision
D) boundary

Question 40

Because the purpose of project management is to meet project requirements and satisfy stakeholders,it is critical that project managers take adequate time to identify,understand,and manage relationships with all project ____.

A) sales
B) engineering
C) purchasing
D) stakeholders

Question 41

A(n)____________________ is a file with a preset format that serves as a starting point for creating various documents so that the format and structure do not have to be re-created.

Question 42

A crucial part of the project charter is the ____ section,where key project stakeholders sign the document to acknowledge their agreement on the need for the project.

A) membership
B) revision
C) sign-off
D) acknowledgement

Question 43

A(n)____________________ is an organizational entity created to assist project managers in achieving project goals.

Question 44

____________________ begins as the project manager works with the team and other stakeholders to hold a kick-off meeting for the project and produce a stakeholder analysis,a business case,a project charter,and a preliminary scope statement.

Question 45

In many cases,only ____ and a few other team members should be involved in preparing the stakeholder analysis.

A) customers
B) support staff
C) stakeholders
D) project managers

Question 46

____________________ processes include actions to begin or end projects and project phases.

Question 47

Global Construction believed they could reduce training costs and improve productivity by successfully implementing a project to provide ____ training on key topics.

A) just-in-time
B) feedback
C) iterative
D) phase

Question 48

Project management consists of nine project management knowledge areas: project integration,scope,time,cost,quality,human resource,communications,risk,and ____________________ management.

Question 49

Some organizations initiate projects using a simple letter of ____,whereas others use much longer documents or formal contracts.

A) concord
B) agreement
C) understanding
D) recognition

Question 50

A(n)____________________ describes how things should be done.

Question 51

Typically included in the project charter,the ____ section describes how the project objectives will be met,provides a list of important assumptions,and often gives references to related documents.

A) Roles and Responsibilities
B) Comment
C) Budget Information
D) Approach

Question 52

____________________ processes include formalizing acceptance of the project or phase and bringing it to an orderly end.

Question 53

In Phase I of the Just-In-Time Project,Kristin estimated that the project would have a ____ percent discounted return on investment and payback in the second year after implementing the new training program.

A) 10
B) 27
C) 37
D) 45

Question 54

____________________ processes include coordinating people and other resources to carry out the project plans and produce the deliverables of the project or phase.

Question 55

It is helpful to create a ____ scope statement during project initiation so that the entire project team can start important discussions and work related to the project scope.

A) tentative
B) provisional
C) preliminary
D) categorical

Question 56

Which of the following information is typically included in a business case?

A) Competitor Opinions
B) Personal Background Checks
C) Business Objective
D) Stakeholder Analysis

Question 57

It is good practice to document meeting minutes,focusing on key decisions and ____ items.

A) miscellaneous
B) undisclosed
C) unresolved
D) action

Question 58

A(n)____________________ is a series of actions directed toward a particular result.

Question 59

The majority of project management processes occur as part of the ____________________ process group.

Question 60

Because many projects fail due to unclear requirements and expectations,starting with a project ____ makes sense.

A) charter
B) contract
C) vision statement
D) compact

Question 61

Using two examples from the Just-In-Time Training project,describe the group in terms of monitoring and controlling processes.

Question 62

____________________ project stakeholders generally include the project sponsor,project team,support staff,and internal customers for the project.

Question 63

____________________ project stakeholders include the project's customers (if they are external to the organization),competitors,and suppliers,and other external groups that are potentially involved in or affected by the project,such as government officials and concerned citizens.

Question 64

According to the PMBOK Guide,what are eleven points that a project charter should address?

Question 65

The main goal of the stakeholder analysis is to help project managers manage relationships with ____________________ stakeholders.

Question 66

A(n)____________________ statement is a document used to develop and confirm a common understanding of the project scope.

Question 67

A project ____________________ is a document that formally recognizes the existence of a project and provides a summary of the project's objectives and management.

Question 68

Describe the purpose,protocol,and planning of kickoff meetings.

Question 69

Substantial effort should go into ____________________ projects to ensure that they get off to a good start.

Question 70

The term ____________________ describes the tendency for project scope to continually increase.

Question 71

Why is it important to have standards or guidelines for performing project management functions?

Question 72

Ideally,the ____________________ manager will play a major role in developing the project charter.

Question 73

All project meetings with major stakeholders should include a(n)____________________.

Question 74

A(n)____________________ meeting is a meeting held at the beginning of a project so that stakeholders can meet each other,review the goals of the project,and discuss future plans.

Question 75

Describe the contents of scope statements in relation to the project type.