Deck 18: Oral Presentations and Public Speaking in the Professions

Question 1

What determines the appropriate approach you choose for your presentation?

A)Your audience
B)The occasion and the purpose of your presentation
C)The topic and theme of your presentation
D)What you expect to gain as a result

Answer 1

B

Question 2

Three main factors in an effective style of presentation are

A)theme,approach and audience
B)speaker,message and receiver
C)manner of delivery,visuals and audience rapport
D)information,persuasion and entertainment

Answer 2

C

Question 3

Experienced speakers prefer to choose some of their words as prompts during the oral presentation in order to

A)draw the attention of the audience
B)increase spontaneity
C)internalise the speech
D)strengthen the theme

Answer 3

B

Question 4

A briefing is

A)a long oral report that informs or persuades listeners
B)an academic or professional presentation
C)a short,accurate summary of the details of a plan or operation
D)a written means to justify a solution that may invite participation

Question 5

In analysing their audience,speakers consider such characteristics as the audience's experience,level of knowledge about the topic,age,interests and reasons for being there and listening.This analysis is carried out so that the speaker

A)knows how best to persuade the audience to their viewpoint
B)delivers a presentation that better meets audience needs
C)anticipates and prepares for any audience objections
D)is better positioned to inspire and motivate the audience

Question 6

The main purpose of briefings is

A)to guide the audience to the right track
B)to engage the audience in discussion
C)to analyse details of a new proposal at length
D)to instruct,inform or persuade the audience to act in a certain way

Question 7

Speaking on a work-related issue in a public forum could take the form of

A)introductions and instructions
B)brief oral reports and long formal presentations
C)team briefings and speeches of welcome
D)all of the above

Question 8

What is a useful strategy for any type of oral presentation?

A)Memorise audience names
B)Memorise the introduction
C)Appeal to you audience's emotions
D)Use humour to establish rapport

Question 9

What could be left with the audience after a briefing?

A)A short memo report
B)Questions on notice
C)The presenter's speaking notes
D)PowerPoint slides

Question 10

What is a potential problem when using podcasts?

A)Disconnected computers
B)Audience attention spans
C)Time delays
D)Badly-organised presentations

Question 11

A good way to develop rapport with an audience in a presentation is to

A)tell them that they have made a wise decision to attend the presentation
B)tell a story,add inclusive humour or use appropriate self-deprecation
C)commend them on their evident good commonsense and commitment
D)tell a few jokes about what happened on the way to the current venue

Question 12

The main aims of oral presentations in the workplace are

A)to inform,persuade and entertain the audience
B)to instruct and report to leaders and other staff
C)to inspire and motivate the audience
D)to impress and entertain the audience

Question 13

A presentation comparing population growth between cities would be most effectively ordered using which pattern?

A)Chronological
B)Topical
C)Spatial
D)Relational

Question 14

The main difference between a seminar and webinar is determined by

A)the time and mode of presentation
B)the purpose of the presentation
C)the audience for the presentation
D)the contents of the presentation

Question 15

Which options are approaches to public speaking?

A)Prepared and impromptu speeches
B)Manuscript and memorised speeches
C)Oral and team briefings
D)All of the above

Question 16

What is the main feature of a team briefing?

A)It is an accurate summary of the details of a conference presentation
B)It is an update on progress or activities presented by several members of a group
C)It is an update on strategy from senior managers
D)It is a meeting with managers and team members

Question 17

What can be often be offensive in an oral presentation?

A)Anecdotes
B)Delivery style
C)Tone of voice
D)Humour

Question 18

When planning a presentation,the first questions that need to be asked are:

A)What does the audience expect;how long does the speech need to be;what sorts of questions might be asked at the end of the speech;how to conclude?
B)What will be said to introduce the topic;what three main points are required in the body;how will questions be handled;how will the speech conclude?
C)What is the purpose of this speech;who will be there;what is the setting or context;what main points need to be made?
D)Where and when will the speech take place;what needs to be decided;what tone or approach will be used to deliver the information?

Question 19

The PREP is an oral presentation formula used in

A)a manuscript speech
B)a memorised speech
C)an impromptu speech
D)a briefing

Question 20

Unlike written communication which is read and can then be re-read,a speech has to get it right the first time in front of the audience.Therefore,in terms of planning a presentation,it is most important to

A)provide visual cues graphics,slides as well as the verbal message
B)plan and practise the speech so that voice,tone and pace are perfect
C)order the main ideas in a focused,logical,easy to understand fashion
D)establish rapport with that audience

Question 21

Which of the following are common characteristics of a conclusion?

A)Summarises the main points;includes an anecdote or a call to action,co-operation or support;includes a recommendation
B)Includes additional,new and startling but memorable information
C)Reminds the audience of the purpose of the talk and includes a joke
D)Uses such signalling words as 'firstly','secondly','finally'

Question 22

Anxiety is best reduced by

A)thorough preparation,knowledge of subject matter and positive self-talk
B)deep breathing,smiling and chatting with audience members seated nearby
C)checking equipment and reminding yourself that audiences are appreciative
D)moving around during the talk,using gestures and being at ease with your body

Question 23

The purpose of the technique of 'rewriting for the ear' in preparing a presentation is to

A)polish the presentation to suit the needs of formal,academic English
B)meet the needs of assessors and managers
C)refine the speech to meet the needs of a virtual audience who are reading the message
D)refine the speech to meet the needs of audience who are listening to the message

Question 24

Multimedia,when used in support of an oral presentation,is most effective if it is

A)simple,clear and visible
B)motivating,supportive and interesting
C)focused,logical and high impact
D)animated,colourful and engaging

Question 25

What ground rules help to maintain control,avoid heated exchanges and prevent one or two people from dominating the questions period before your presentation?

A)Insist that all questions be taken on notice
B)Appoint somebody to ask pre-prepared questions
C)Try to ignore the people who are dominating and invite questions from others
D)Announce a time limit for the question period and a question limit per person

Question 26

Anxiety or nervousness prior to a presentation can be positive because

A)the audience will expect the speaker to be nervous
B)the audience is more likely to empathise with the speaker
C)it will help the presenter with time management of the presentation
D)it can give extra emotional or physical energy to the delivery

Question 27

Focusing on mistakes and learning from them is effective in an oral presentation because it

A)sparks action
B)shares knowledge
C)communicates who you are
D)fosters collaboration

Question 28

According to Lane 1987,the difference between initial credibility and elicited credibility is that

A)initial credibility is in the first part of the presentation,elicited is the end part
B)initial is based on reputation,elicited on the evaluation of current performance by the audience
C)the audience elicits credibility,but the speaker builds initial credibility
D)initial credibility refers to past audiences,elicited credibility to current audiences

Question 29

What is the main thing that an introduction in a speech needs to do?

A)Introduce the speaker and the topic
B)Identify the main theme and review the structure of the speech
C)Outline the search and sources
D)Create interest in the speech

Question 30

Using a humorous anecdote would fulfil which step in Monroe's motivated sequence?

A)Need
B)Satisfaction
C)Attention
D)Action

Question 31

It is unwise for a senior person to take part in a team presentation if

A)they cannot easily attract the attention of the audience
B)they wish to contribute to the discussion raised by the presentation and give advice or criticism
C)the audience consists of their subordinates
D)the content of the presentation is likely to be controversial

Question 32

There is usually a particular style that is used in oral presentations.

Question 33

Which of the following is true about the parts of an oral presentation?

A)The three points made in the body or central part should be entertaining and contrast with the points made in the introduction and conclusion
B)The body develops the theme,is the central part of the presentation and informs,persuades or entertains the audience
C)The conclusion introduces the main ideas,entertains the audience and develops the theme
D)The introduction catches audience attention,identifies the topic and develops the theme

Question 34

In planning a presentation,speaker confidence is built by

A)thorough planning and research
B)presentation of well-organised material
C)thorough understanding of the main ideas to be covered
D)all of the above

Question 35

Why should a speaker rehearse and revise before a presentation?

A)To be familiar with the main ideas and establish the delivery time
B)Because the speaker is quite often nervous
C)To help thinking
D)Because it is required

Question 36

What is the most effective technique when answering an intimidating question?

A)Adopt the same attitude as the questioner
B)Use diplomacy and politeness
C)Avoid the questioner and invite others to participate
D)Advise the questioner that you are not taking further questions

Question 37

The two basic patterns of organisation for a speech suggested by the course book are

A)chronological and astronomical order
B)qualitative and quantitative order
C)logical and persuasive order
D)inductive and deductive order

Question 38

What enhances credibility and keeps the audience interested during a presentation?

A)A willingness to answer questions
B)A willingness to use humour
C)The strength of formal rhetorical skills
D)The inception of audio visual aids

Question 39

The purpose of researching for a speech is to

A)find facts and locate evidence,supporting information and documentation
B)entertain the audience with the range and depth of material presented
C)ensure that information is convincing even if it is subjective
D)ensure that the audience will agree with the point of view presented

Question 40

Without an appropriate structure,a speech is only a collection of random thoughts.Which of the following reflects the best elements of an effective speech?

A)Complex structure;extensive detail
B)Transparent structure;clear signposting
C)Limited use of notes;bullet points to highlight key ideas
D)Rhetorical questions;strong imagery;variety

Question 41

Irrespective of its style,all business presentations must be planned and prepared and relevant to the audience.

Question 42

Speakers should change pace approximately every 15 minutes to maintain audience attention.

Question 43

Eye contact holds the audience's interest and allows the speaker to note their responses to the presentation.

Question 44

Monroe's motivated sequence works best when a presentation has a persuasive purpose.

Question 45

During a presentation,the presenter's credibility tends to remain stable.

Question 46

The function of prompts is to help a speaker to be more confident.

Question 47

Using chronological order is an example of a persuasive pattern of organisation.

Question 48

A manuscript speech style is often used for special occasions and courtesy speeches.

Question 49

The feature of a manuscript speech is that it is usually read.

Question 50

The best way to develop rapport with your audience is to use humour when you begin.

Question 51

It is important to define a general rather than a specific objective for the presentation.

Question 52

Repetition needs to be avoided in oral presentations.

Question 53

The impromptu speech is defined as 'memorisation of ideas and concepts without trying to recall every word'.

Question 54

A short,accurate summary of the details of a plan or operation is an example of a memorised speech.

Question 55

People are more likely to remember communication that is encoded in a written message.

Question 56

Textural variation is most important after the first 10 minutes of a speech to maintain the audience's attention.

Question 57

A recommended size for palm cards is 70mm X 70mm.

Question 58

A memorised speech is suited to short talks and is learnt and recalled.

Question 59

A podcast can only exist in digital form.

Question 60

The main point of your summary in a presentation is to attract the audience's attention.

Question 61

Outline three strategies for reducing stage fright.

Question 62

Explain the steps in Monroe's Motivated Sequence.Discuss why they are effective in motivating the audience to respond.

Question 63

Describe nonverbal behaviours that impact on an oral presentation.Identify two forms of nonverbal behaviour that detract from a presentation and describe how they can be avoided.

Question 64

Briefly describe two strategies you can use to manage challenging or difficult questions in a presentation.

Question 65

What is meant by 'rewrite the presentation for the ear'?

Question 66

Why do you think the conclusion is often seen as one of the most important sections of the presentation?

Question 67

Discuss strategies a presenter can use to establish and maintain a relationship with the audience.

Question 68

During a break,visual aids should be taken down or removed.

Question 69

What steps would you take in planning a presentation? Why is it important to consider the nature of your audience? Justify your answer with examples.

Question 70

What functions do audiovisual aids play in a presentation?

Question 71

The technique of asking 'what do the rest of you think' is often used to deal with digressers from the topic during questions.

Question 72

Why should you rehearse and revise the presentation?

Question 73

Identify the differences between the five basic logical patterns of organisation for oral presentations.

Question 74

Discuss the role of storytelling in effective delivery of oral presentations.

Question 75

Reflect on the best speaker or presenter you have observed.What made their presentation effective? How might you borrow from their techniques? Create a list of strategies or techniques that you plan to use in your next presentation.

Question 76

When the fear of speaking becomes distressing,it means that you need to try to ignore it and be confident in yourself.

Question 77

Using gestures when speaking can be effective in managing your nerves.

Question 78

Identify three techniques for enlivening the body of a presentation.

Question 79

Describe the purpose of each part of an oral business presentation.List two strategies you can use to make the introduction more effective.