Deck 9: Conventions, Meetings and Expositions

Question 1

The convention centers normally generate revenue from the following sources except:

A) sale of food and beverages.
B) vending machines.
C) concession stand rentals.
D) rental of space.
E) sales of exhibit products.

Answer 1

E

Question 2

All of the following are typical decision-makers for site selection for U.S. association meetings except:

A) association executives.
B) the eldest member of the association.
C) a board of directors' chairperson or member.
D) a site committee chairperson.

Answer 2

B

Question 3

Convention and Visitors Bureaus are the major players in the convention industry representing the following industry sectors:

A) hotels and motels, restaurants, attractions, suppliers, and tourists.
B) transportation, hotels and motels, restaurants, residents, and tourists.
C) restaurants, attractions, suppliers, residents, and tourists.
D) hotels and motels, restaurants, attractions, suppliers, and residents.
E) transportation, hotels and motels, restaurants, attractions, and suppliers.

Answer 3

E

Question 4

The following is not the type of associations that participate in meetings, conventions and expositions:

A) tourists' associations.
B) religious organizations.
C) medical and scientific associations.
D) professional association.
E) trade association.

Question 5

Incentive trips have the following features except for:

A) the most popular destination is South America.
B) they generally vary from three to six days in length.
C) they range from a moderate trip to an extremely lavish vacation
D) they are rewards for corporate employees for reaching specific targets.

Question 6

The main types of meeting setups are the following except:

A) classroom style.
B) theater style.
C) boardroom style.
D) balcony style.

Question 7

This is an example on the list of meeting planning process:

A) needs analysis and budget.
B) having complimentary meals.
C) site inspection.
D) room allocation.
E) both A and C

Question 8

The last factor to evaluate when selecting a meeting site is:

A) location and level of service.
B) hotel room availability.
C) price.
D) the aesthetical design of the hotel.
E) accessibility.

Question 9

A board meeting:

A) must be held at the place of business.
B) must be held annually.
C) almost always involves a trip to an exotic location.
D) is a meeting at which managers give employees incentives to perform better.

Question 10

Income for a meeting, convention, or exposition comes from the following except:

A) registration fees.
B) the sale of on-site snacks.
C) exhibitor fees.
D) event sponsor contributions.
E) company or organization sponsoring and advertising.

Question 11

Association meeting planners usually consider the following factors when choosing meeting places, except:

A) transportation costs.
B) ease of transportation.
C) distance from attendees.
D) the destination's availability of hotel and facilities.
E) proximity to the headquarters of the association.

Question 12

Conference centers are designed to feature the following characteristics except:

A) to seek mega-scale conventions.
B) to seek executive meetings where expense is not a major issue.
C) to focus sharply on meetings and what makes them effective.
D) to encourage volume of small meetings.
E) to encourage sharing of information in an inviting, comfortable atmosphere.

Question 13

Meetings can take any one of the following forms except:

A) forum.
B) symposium.
C) seminar.
D) workshop.
E) booth.

Question 14

Which of the following is not true about social, military, educational, religious, and fraternal groups (SMERF)?

A) They are good filler for off-peak times.
B) They are paid to attend the meetings.
C) They are flexible in schedule and locations.
D) They are price conscious.

Question 15

Which of the following statements is true about the timing and lead time of association conventions?

A) Association conventions are usually planned at least ten years in advance.
B) Most association conventions are held in a different month each year.
C) Most association conventions are scheduled with lead times of three weeks or less.
D) Most association conventions are held during the same month each year.

Question 16

Corporations in various industries hold meetings mostly for the following reasons except:

A) team building.
B) sales.
C) educating and training.
D) the introduction of a new product.
E) promotion of products.

Question 17

Associations are the independent political forces for industries that offer the following benefits except:

A) education.
B) government/political voice.
C) marketing avenues.
D) networking.
E) financial incentives.

Question 18

Convention and Visitors Bureaus represent the local businesses by acting as the sales team for the city. Which of the following is not one of their responsibilities?

A) to encourage tourists to partake of the historic, cultural, and recreational opportunities the city or area has to offer
B) to conduct feasibility study for the city/area's development projects
C) to target and encourage selected associations and others to hold meetings, conventions, and expositions in the city
D) to market the area and encourage people to visit and stay longer
E) to enhance the image of tourism in the local/city area

Question 19

Which of the following is the least important attribute that an incentive meeting planner looks for?

A) sightseeing opportunities
B) climate
C) recreational facilities
D) availability of suites for the meeting attendees

Question 20

The most important interaction for a meeting planner on site inspections is normally with the following personnel except:

A) general manager of the hotel.
B) the front line associates.
C) the catering/banquet/conference associates.
D) the service manager.

Question 21

MATCHING. Choose the item in column 2 that best matches each item in column 1.
Match the term with the correct description.

A) Events that bring together sellers of products and services at a location
B) Generally larger meetings with some form of exposition or trade show included
C) A site inspection by the meeting/exhibition organizers on meeting facilities
D) The unconditional agreement to the precise terms and conditions of an offer
E) A legal document that binds two or more parties
F) A service organization that offers a host of programs and services to meet the meeting/exhibition clients' needs
G) The legal statement that shows what the offering party is willing to do, and what he or she expects in return
H) The clear, written meeting specifications
I) Meetings, incentive travel, conventions, and exhibitions - a segment of the tourism industry that has grown in recent yearsJ) An independent contractor or employee of corporation and association who makes hotel and meeting bookings but also plans the meeting down to the last minute
Exhibitions

Question 22

MATCHING. Choose the item in column 2 that best matches each item in column 1.
Match the term with the correct description.

A) Events that bring together sellers of products and services at a location
B) Generally larger meetings with some form of exposition or trade show included
C) A site inspection by the meeting/exhibition organizers on meeting facilities
D) The unconditional agreement to the precise terms and conditions of an offer
E) A legal document that binds two or more parties
F) A service organization that offers a host of programs and services to meet the meeting/exhibition clients' needs
G) The legal statement that shows what the offering party is willing to do, and what he or she expects in return
H) The clear, written meeting specifications
I) Meetings, incentive travel, conventions, and exhibitions - a segment of the tourism industry that has grown in recent yearsJ) An independent contractor or employee of corporation and association who makes hotel and meeting bookings but also plans the meeting down to the last minute
A destination management company (DMC)

Question 23

MATCHING. Choose the item in column 2 that best matches each item in column 1.
Match the term with the correct description.

A) Events that bring together sellers of products and services at a location
B) Generally larger meetings with some form of exposition or trade show included
C) A site inspection by the meeting/exhibition organizers on meeting facilities
D) The unconditional agreement to the precise terms and conditions of an offer
E) A legal document that binds two or more parties
F) A service organization that offers a host of programs and services to meet the meeting/exhibition clients' needs
G) The legal statement that shows what the offering party is willing to do, and what he or she expects in return
H) The clear, written meeting specifications
I) Meetings, incentive travel, conventions, and exhibitions - a segment of the tourism industry that has grown in recent yearsJ) An independent contractor or employee of corporation and association who makes hotel and meeting bookings but also plans the meeting down to the last minute
Meeting planner

Question 24

MATCHING. Choose the item in column 2 that best matches each item in column 1.
Match the term with the correct description.

A) Events that bring together sellers of products and services at a location
B) Generally larger meetings with some form of exposition or trade show included
C) A site inspection by the meeting/exhibition organizers on meeting facilities
D) The unconditional agreement to the precise terms and conditions of an offer
E) A legal document that binds two or more parties
F) A service organization that offers a host of programs and services to meet the meeting/exhibition clients' needs
G) The legal statement that shows what the offering party is willing to do, and what he or she expects in return
H) The clear, written meeting specifications
I) Meetings, incentive travel, conventions, and exhibitions - a segment of the tourism industry that has grown in recent yearsJ) An independent contractor or employee of corporation and association who makes hotel and meeting bookings but also plans the meeting down to the last minute
Conventions

Question 25

MATCHING. Choose the item in column 2 that best matches each item in column 1.
Match the term with the correct description.

A) Events that bring together sellers of products and services at a location
B) Generally larger meetings with some form of exposition or trade show included
C) A site inspection by the meeting/exhibition organizers on meeting facilities
D) The unconditional agreement to the precise terms and conditions of an offer
E) A legal document that binds two or more parties
F) A service organization that offers a host of programs and services to meet the meeting/exhibition clients' needs
G) The legal statement that shows what the offering party is willing to do, and what he or she expects in return
H) The clear, written meeting specifications
I) Meetings, incentive travel, conventions, and exhibitions - a segment of the tourism industry that has grown in recent yearsJ) An independent contractor or employee of corporation and association who makes hotel and meeting bookings but also plans the meeting down to the last minute
Offer

Question 26

MATCHING. Choose the item in column 2 that best matches each item in column 1.
Match the term with the correct description.

A) Events that bring together sellers of products and services at a location
B) Generally larger meetings with some form of exposition or trade show included
C) A site inspection by the meeting/exhibition organizers on meeting facilities
D) The unconditional agreement to the precise terms and conditions of an offer
E) A legal document that binds two or more parties
F) A service organization that offers a host of programs and services to meet the meeting/exhibition clients' needs
G) The legal statement that shows what the offering party is willing to do, and what he or she expects in return
H) The clear, written meeting specifications
I) Meetings, incentive travel, conventions, and exhibitions - a segment of the tourism industry that has grown in recent yearsJ) An independent contractor or employee of corporation and association who makes hotel and meeting bookings but also plans the meeting down to the last minute
Acceptance

Question 27

This is a paramount consideration when using colleges, universities and their campuses as meeting venue.

A) the classroom style setup
B) the relative lower cost than a medium priced hotel
C) the availability of training facilities
D) the nature of the target audience

Question 28

MATCHING. Choose the item in column 2 that best matches each item in column 1.
Match the term with the correct description.

A) Events that bring together sellers of products and services at a location
B) Generally larger meetings with some form of exposition or trade show included
C) A site inspection by the meeting/exhibition organizers on meeting facilities
D) The unconditional agreement to the precise terms and conditions of an offer
E) A legal document that binds two or more parties
F) A service organization that offers a host of programs and services to meet the meeting/exhibition clients' needs
G) The legal statement that shows what the offering party is willing to do, and what he or she expects in return
H) The clear, written meeting specifications
I) Meetings, incentive travel, conventions, and exhibitions - a segment of the tourism industry that has grown in recent yearsJ) An independent contractor or employee of corporation and association who makes hotel and meeting bookings but also plans the meeting down to the last minute
Familiarization (FAM) trip

Question 29

MATCHING. Choose the item in column 2 that best matches each item in column 1.
Match the term with the correct description.

A) Events that bring together sellers of products and services at a location
B) Generally larger meetings with some form of exposition or trade show included
C) A site inspection by the meeting/exhibition organizers on meeting facilities
D) The unconditional agreement to the precise terms and conditions of an offer
E) A legal document that binds two or more parties
F) A service organization that offers a host of programs and services to meet the meeting/exhibition clients' needs
G) The legal statement that shows what the offering party is willing to do, and what he or she expects in return
H) The clear, written meeting specifications
I) Meetings, incentive travel, conventions, and exhibitions - a segment of the tourism industry that has grown in recent yearsJ) An independent contractor or employee of corporation and association who makes hotel and meeting bookings but also plans the meeting down to the last minute
Request for Proposal/Quote (RFQ)

Question 30

MATCHING. Choose the item in column 2 that best matches each item in column 1.
Match the term with the correct description.

A) Events that bring together sellers of products and services at a location
B) Generally larger meetings with some form of exposition or trade show included
C) A site inspection by the meeting/exhibition organizers on meeting facilities
D) The unconditional agreement to the precise terms and conditions of an offer
E) A legal document that binds two or more parties
F) A service organization that offers a host of programs and services to meet the meeting/exhibition clients' needs
G) The legal statement that shows what the offering party is willing to do, and what he or she expects in return
H) The clear, written meeting specifications
I) Meetings, incentive travel, conventions, and exhibitions - a segment of the tourism industry that has grown in recent yearsJ) An independent contractor or employee of corporation and association who makes hotel and meeting bookings but also plans the meeting down to the last minute
MICE

Question 31

MATCHING. Choose the item in column 2 that best matches each item in column 1.
Match the term with the correct description.

A) Events that bring together sellers of products and services at a location
B) Generally larger meetings with some form of exposition or trade show included
C) A site inspection by the meeting/exhibition organizers on meeting facilities
D) The unconditional agreement to the precise terms and conditions of an offer
E) A legal document that binds two or more parties
F) A service organization that offers a host of programs and services to meet the meeting/exhibition clients' needs
G) The legal statement that shows what the offering party is willing to do, and what he or she expects in return
H) The clear, written meeting specifications
I) Meetings, incentive travel, conventions, and exhibitions - a segment of the tourism industry that has grown in recent yearsJ) An independent contractor or employee of corporation and association who makes hotel and meeting bookings but also plans the meeting down to the last minute
Contract

Question 32

The components that make up an enforceable contract include the following except:

A) acceptance.
B) consideration.
C) site inspection.
D) clauses on "attrition and performance."
E) an offer.

Question 33

On a site inspection, the last area that a meeting planner is shown is:

A) the food and beverage outlets.
B) special facility that may interest the planner/client.
C) meeting rooms.
D) guest sleeping rooms.
E) room service cart.

Question 34

According to the text, this unique facility is increasingly used as a meeting venue:

A) hotels.
B) conference centers.
C) cruise ships.
D) convention centers.
E) resorts.

Question 35

A cruise ship meeting is uniquely different from the traditional meeting setting. It offers the following advantages to the attendees, except:

A) complimentary meals.
B) on-site entertainment opportunities.
C) less outside distraction while at sea.
D) visiting more than one destination while unpacking only once.
E) visiting friends and family.