Deck 19: Managing Organizational Projects

Question 1

A communication plan defines the how, what, when, and who regarding the flow of project information to stakeholders and is key for managing expectations.

Answer 1

True

Question 2

Project deliverables represent key dates when a certain group of activities must be performed.

Answer 2

False

Question 3

A Gantt chart is a graphical network model that depicts a project's tasks and the relationships between them.

Answer 3

False

Question 4

Project objectives are quantifiable criteria that must be met for the project to be considered a success.

Question 5

The executive sponsor is the person or group who provides the financial resources for the project.

Question 6

Project milestones are any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project.

Question 7

Project scope statement links the project to the organization's overall business goals.It describes the business need (the problem the project will solve) and the justification, requirements, and current boundaries for the project.

Question 8

Project constraints are factors considered to be true, real, or certain without proof or demonstration.

Question 9

A kill switch is a trigger that enables a project manager to close the project before completion.

Question 10

The project managers are individuals and organizations actively involved in the project or whose interests might be affected as a result of project execution or project completion.

Question 11

The project requirements document defines the specifications for product/output of the project and is key for managing expectations, controlling scope, and completing other planning efforts.

Question 12

Discovery prototyping builds a small-scale representation or working model of the system to ensure it meets the user and business requirements.

Question 13

Rational unified process (RUP) methodology, owned by IBM, provides a framework for breaking down the development of software into four "gates."

Question 14

Project assumptions are specific factors that can limit options including budget, delivery dates, available skilled resources, and organizational policies.

Question 15

A project objective is any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project.

Question 16

Status reports are periodic reviews of actual performance versus expected performance.

Question 17

A responsibility matrix defines all project roles and indicates what responsibilities are associated with each role.

Question 18

The Project Management Office (PMO) is an internal department that oversees all organizational projects.

Question 19

Project assumptions represent key dates when a certain group of activities must be performed.

Question 20

Scrum methodology, uses small teams to produce small pieces of software using a series of "sprints," or 30-day intervals, to achieve an appointed goal.

Question 21

Nearshore outsourcing occurs when contracting an outsourcing arrangement with a company in a nearby country.Often this country will share a border with the native country.

Question 22

Onshore outsourcing occurs when engaging another company within the same country for services.

Question 23

Nearshore outsourcing occurs when using organizations from developing countries to write code and develop systems.In offshore outsourcing the country is geographically far away.

Question 24

Offshore outsourcing occurs when engaging another company within the same country for services.

Question 25

A dependency is a logical relationship that exists between the project tasks, or between a project task and a milestone.

Question 26

Human resources is the most common outsourced function.

Question 27

The critical path is the sequence of activities that determine the earliest date by which the project can be completed.

Question 28

In-sourcing has been instrumental in creating a viable supply of IT professionals and in creating a better quality workforce combining both technical and business skills.

Question 29

Offshore outsourcing is using organizations from developing countries to write code and develop systems.

Question 30

Outsourcing is an arrangement by which one organization provides a service or services for another organization that chooses not to perform them in-house.

Question 31

In-sourcing (in-house development) uses the professional expertise within an organization to develop and maintain its information technology systems.In-sourcing has been instrumental in creating a viable supply of IT professionals and in creating a better quality workforce combining both technical and business skills.

Question 32

Offshore outsourcing occurs when using organizations from developing countries to write code and develop systems.In offshore outsourcing the country is geographically far away.

Question 33

In-sourcing is an arrangement by which one organization provides a service or services for another organization that chooses not to perform them in-house.

Question 34

A kill switch is a logical relationship that exists between the project tasks, or between a project task and a milestone.

Question 35

Onshore outsourcing occurs when contracting an outsourcing arrangement with a company in a nearby country.Often this country will share a border with the native country.

Question 36

Gantt charts define dependency between project tasks before those tasks are scheduled.

Question 37

A dependency is a trigger that enables a project manager to close the project before completion.

Question 38

Outsourcing is a common approach using the professional expertise within an organization to develop and maintain the organization's information technology systems.

Question 39

In the past, outsourcing was often used tactically, as a quick-fix, short-term solution to a particular need or problem which did not form part of an overall business strategy.

Question 40

A PERT chart is a simple bar chart that lists project tasks vertically against the project's time frame, listed horizontally.

Question 41

Which of the following does a project manager perform?

A)Defines and develops the project plan.
B)Tracks the plan to ensure all key project milestones are completed on time.
C)Expert in project planning and management.
D)All of the above.

Question 42

What represents key dates by which a certain group of activities must be performed?

A)Project milestones
B)Project objectives
C)Project assumptions
D)Project deliverable

Question 43

What statement links the project to the organization's overall business goals?

A)Project milestones
B)Project objectives
C)Project scope statement
D)Project deliverable

Question 44

What is an internal department that oversees all organizational projects?

A)Project deliverables
B)Project scope
C)Project management office
D)Project milestones

Question 45

What is the number one reason that IT projects fall behind schedule or fail?

A)Change in business goals during the project.
B)Lack of support from business management.
C)Poor planning or poor project management.
D)Change in technology during the project.

Question 46

Who are individuals and organizations actively involved in the project or whose interests might be affected as a result of project execution or project completion?

A)Project stakeholders
B)Project managers
C)Project planners
D)Project testers

Question 47

What are factors considered to be true, real, or certain without proof or demonstration?

A)Project plan
B)Project constraints
C)Project assumptions
D)Project deliverable

Question 48

Which of the following describes a project?

A)A temporary activity undertaken to create a unique product, service, or result.
B)The application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project.
C)Any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project.
D)Key dates by which a certain group of activities must be performed.

Question 49

Who is the person or group who provides the financial resources for the project?

A)Project manager
B)Project stakeholders
C)Executive sponsor
D)Communication plan

Question 50

What are specific factors that can limit options including budget, delivery dates, available skilled resources, and organizational policies?

A)Project objectives
B)Project constraints
C)Project assumptions
D)Project deliverable

Question 51

What are project deliverables?

A)A temporary endeavor undertaken to create a unique product or service.
B)The application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project.
C)Any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project.
D)Key dates by which a certain group of activities must be performed.

Question 52

Who are individuals and organizations actively involved in the project or whose interests might be affected as a result of project execution or project completion?

A)Project manager
B)Project stakeholders
C)Executive sponsor
D)All of the above

Question 53

What are quantifiable criteria that must be met for the project to be considered a success?

A)Project milestones
B)Project objectives
C)Project assumptions
D)Project deliverable

Question 54

Which of the following is a characteristic of a successful project?

A)Delivered on time.
B)Delivered within budget.
C)Meets the business's requirements.
D)All of the above.

Question 55

What is a project manager?

A)The application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project.
B)Any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project.
C)Key dates by which a certain group of activities must be performed.
D)An individual who is an expert in project planning and management.

Question 56

The PMI develops procedures and concepts necessary to support the profession of project management.Which of the following is not one of the three areas it focuses on?

A)The distinguishing characteristics of a practicing professional (ethics).
B)The content and structure of the profession's body of knowledge (standards).
C)Change in business goals during project planning (management).
D)Recognition of professional attainment (accreditation).

Question 57

What defines the specifications for product/output of the project and is key for managing expectations, controlling scope, and completing other planning efforts?

A)Project milestones
B)Project objectives
C)Project requirements document
D)Project deliverable

Question 58

What are the three primary variables (or triple constraints) in any project?

A)Time, cost, expense
B)Time, expense, requirements
C)Time, cost, scope
D)Time, cost, quality

Question 59

What defines the how, what, when, and who regarding the flow of project information to stakeholders and is key for managing expectations?

A)Communication plan
B)Executive sponsor
C)Project assumptions
D)Project deliverable

Question 60

What is any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project?

A)Project milestones
B)Project objectives
C)Project assumptions
D)Project deliverable

Question 61

What is legal feasibility?

A)Measures how well the solution will be accepted in a given opportunity.
B)Measures how well a solution can be implemented within existing legal and contractual obligations.
C)Measures the project time frame to ensure that it can be completed on time.
D)Measures the practicality of a technical solution and the availability of technical resources and expertise.

Question 62

Which of the following are tangible benefits?

A)Improved decision making
B)Improved community service
C)Improved goodwill
D)Increased quantity or sales

Question 63

What is technical feasibility?

A)Measures the cost-effectiveness of a project.
B)Measures how well a solution meets the identified system requirements to solve the problems and take advantage of opportunities.
C)Measures the project time frame to ensure that it can be completed on time.
D)Measures the practicality of a technical solution and the availability of technical resources and expertise.

Question 64

What measures how well a solution meets the identified system requirements to solve the problems and take advantage of opportunities?

A)Economic feasibility
B)Operational feasibility
C)Schedule feasibility
D)Technical feasibility

Question 65

What defines all project roles and indicates what responsibilities are associated with each role?

A)Communication plan
B)Responsibility matrix
C)Project assumptions
D)Project deliverable

Question 66

Which of the following are intangible benefits?

A)Improved decision making
B)Decreased expenses
C)Decreased response time
D)Increased quantity or sales

Question 67

What measures the cost-effectiveness of a project?

A)Economic feasibility
B)Operational feasibility
C)Schedule feasibility
D)Technical feasibility

Question 68

What is operational feasibility?

A)Measures the cost-effectiveness of a project.
B)Measures how well a solution meets the identified system requirements to solve the problems and take advantage of opportunities.
C)Measures the project time frame to ensure that it can be completed on time.
D)Measures the practicality of a technical solution and the availability of technical resources and expertise.

Question 69

What measures the project time frame to ensure that it can be completed on time?

A)Economic feasibility
B)Operational feasibility
C)Schedule feasibility
D)Technical feasibility

Question 70

What is a status report?

A)Difficult to quantify or measure.
B)Easy to quantify and typically measured to determine the success or failure of a project.
C)The measure of the tangible and intangible benefits of an information system.
D)A periodic review of actual performance versus expected performance.

Question 71

What is schedule feasibility?

A)Measures the cost-effectiveness of a project.
B)Measures how well a solution meets the identified system requirements to solve the problems and take advantage of opportunities.
C)Measures the project time frame to ensure that it can be completed on time.
D)Measures the practicality of a technical solution and the availability of technical resources and expertise.

Question 72

What are characteristics of tangible benefits?

A)Difficult to quantify or measure.
B)Easy to quantify and typically measured to determine the success or failure of a project.
C)The measure of the tangible and intangible benefits of an information system.
D)Periodic reviews of actual performance versus expected performance.

Question 73

What measures how well a solution can be implemented within existing legal and contractual obligations?

A)Political feasibility
B)Operational feasibility
C)Schedule feasibility
D)Legal feasibility

Question 74

What measures the practicality of a technical solution and the availability of technical resources and expertise?

A)Economic feasibility
B)Operational feasibility
C)Schedule feasibility
D)Technical feasibility

Question 75

What is political feasibility?

A)Measures how well the solution will be accepted in a given opportunity.
B)Measures how well a solution meets the identified system requirements to solve the problems and take advantage of opportunities.
C)Measures the project time frame to ensure that it can be completed on time.
D)Measures the practicality of a technical solution and the availability of technical resources and expertise.

Question 76

What are characteristics of intangible benefits?

A)Difficult to quantify or measure.
B)Easy to quantify and typically measured to determine the success or failure of a project.
C)The measure of the tangible and intangible benefits of an information system.
D)Periodic reviews of actual performance versus expected performance.

Question 77

What are project constraints?

A)Specific factors that can limit options.
B)Factors that are considered to be true, real, or certain without proof or demonstration.
C)Quantifiable criteria that must be met for the project to be considered a success.
D)A document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.

Question 78

What is economic feasibility?

A)The cost-effectiveness of a project.
B)How well a solution meets the identified system requirements to solve the problems and take advantage of opportunities.
C)The project time frame that ensure that it can be completed on time.
D)The practicality of a technical solution and the availability of technical resources and expertise.

Question 79

What measures how well the solution will be accepted in a given opportunity?

A)Political feasibility
B)Operational feasibility
C)Schedule feasibility
D)Legal feasibility

Question 80

What is feasibility?

A)Difficult to quantify or measure.
B)Easy to quantify and typically measured to determine the success or failure of a project.
C)The measure of the tangible and intangible benefits of an information system.
D)Periodic reviews of actual performance versus expected performance.