Deck 15: Presentation Aids: Design and Usage

Question 1

The resources beyond the speech itself that a speaker uses to enhance the message are called ____________ ____________.

Answer 1

presentation aids

Question 2

What are four reasons presentation aids are important? Explain.

Answer 2

Presentation aids improve audience understanding by clarifying or emphasizing certain points.They can improve retention and recall through the use of clear visual images and graphics.They can add variety and interest to a speech,even when the speech would have otherwise been interesting and well-prepared on its own.Finally,they can enhance a speaker's credibility when they are clear,clean,uncluttered,organized,and large enough to see.

Question 3

Presentation aids can diminish a speaker's credibility if they are hard to understand.

Answer 3

True

Question 4

When you use a presentational aid for emphasis,you:

A)illustrate it with complete,clear,accurate details.
B)impress your listeners with the importance of an idea.
C)provide text,using boldface,underscores,and italics.
D)use color only on the most important part of the aid.
E)use a pointer to direct audience attention to something.

Question 5

When can presentation aids enhance a speaker's credibility? When can they diminish credibility?

Question 6

Presentation aids tend to help the audience with retention and recall of information.

Question 7

Presentation aids must be used:

A)in a careful succession that leaves no "dead" screen time.
B)for all topics,even if they don't lend themselves to illustration.
C)with a pointer or other device to specify certain details.
D)in a sequence that alternates between text and illustration.
E)at the time when you are presenting the specific related idea.

Question 8

Researchers at the U.S.Department of Labor found that 83% of human learning occurs ____________.

Question 9

Presentation aids enhance a speaker's credibility:

A)by being good enough to "speak for themselves."
B)if they are effective and skillfully produced and used.
C)when the images are vivid,creative,and unique.
D)when listeners pay more attention to them than to the speaker.
E)if the speaker designs,creates,and executes them.

Question 10

Presentation aids can:

A)become a substitute for notecards when a speaker simply reads them.
B)improve your audience's understanding of the information you present.
C)make a boring speech more entertaining,interesting,and worthwhile.
D)rescue a speech that is poorly researched,prepared,or presented.
E)take pressure off of the speaker to give the audience sustained contact.

Question 11

A speaker should use presentation aids when:

A)there hasn't been sufficient time to develop descriptions.
B)they are needed to clarify important ideas for the audience.
C)there are some very impressive,easily available graphics.
D)the speaker is more comfortable handing things than speaking.
E)the speaker needs them to stay on track during the speech.

Question 12

Presentation aids help listeners with retention and recall when:

A)components of the presentation aid are carefully labeled.
B)the presentation aids are unique and impressively elaborate.
C)each presentation is displayed at least twice in a speech.
D)visual and oral components of a speech are skillfully combined.
E)you display the presentation aid long enough to create an impact.

Question 13

Using a photograph of Abraham Lincoln as a presentation aid in a United States college classroom:

A)adds an element of gravitas to a speech on Lincoln's faith.
B)gives listeners a new understanding of Lincoln's life.
C)can pique the curiosity of listeners so they pay attention.
D)is unlikely to clarify,inform,or convey new meaning.
E)is a method for conveying what he was like as a human being.

Question 14

Why should presentation aids be easy to use?

Question 15

You gain credibility when your presentation aid delivers meaning.

Question 16

A presentation aid can clarify information when:

A)it adds variety and interest to the presentation.
B)it includes a substantial amount of detail.
C)it includes a substantial amount of text.
D)the information is unfamiliar and complicated.
E)it is sophisticated and well executed.

Question 17

Each presentation aid must be:

A)a clear,uncluttered example of a specific element of the speech.
B)an element of a composite image shown at the end of the speech.
C)executed in a visual or audio style consistent with the speech topic.
D)a sophisticated,multidimensional representation of a concept.
E)uniquely created for and presented at one speech.

Question 18

You gain credibility when you use a photograph to dress up your speech.

Question 19

Presentation aids should be large and easy to understand.

Question 20

Presentation aids must be:

A)artistically and attractively designed and executed.
B)comprehensive,including all relevant information.
C)organized,uncluttered,clear,and large enough to see.
D)provided for each main point or idea in the speech.
E)similar to other graphics the audience has seen.

Question 21

The audience must be able to see and understand every presentation aid.

Question 22

Using photographs or drawings can be helpful:

A)as a substitute for explaining details.
B)for enhancing your credibility as an artist.
C)in showing unfamiliar but important details.
D)in adding variety and interest to your speech.
E)when creating another kind of visual is difficult.

Question 23

When you use a representational diagram:

A)avoid taxing listeners with explanations.
B)clearly explain the complicated elements.
C)clearly label the complicated elements.
D)keep it on display while you talk about it.
E)present the object from different angles.

Question 24

As the speaker,you are responsible for arranging the things you'll need for your presentation.

Question 25

In using video or audio recordings:

A)allow these materials to do about half the work for you.
B)avoid telling listeners where you found the materials.
C)point to the audio or video player during the best parts.
D)stand next to the audio or video player while it plays.
E)use clips that are proportional to the length of your speech.

Question 26

You should never assume the audience needs you to explain a presentation aid.

Question 27

If you use a person as a presentation aid:

A)arrange for their participation ahead of time and tell them what to expect.
B)call for a volunteer from the audience to come forward.
C)compliment the person on their clothing or appearance.
D)have the person face the audience during the demonstration.
E)pat the person reassuringly on the arm or the shoulder.

Question 28

Presentation aids are useful because they speak for themselves.

Question 29

You should use the widest variety of presentation aids you possibly can.

Question 30

A ____________ is a three-dimensional recreation of a physical object.

Question 31

Explain the relationship between presentation aids and speaker credibility.

Question 32

When you use presentation aids:

A)do not allow their number or sophistication to overshadow your speech.
B)make sure they are uniquely,artistically,and impressively designed.
C)organize them so that two or more are displayed at the same time.
D)plan for them to be shown or played at all times during your speech.
E)use the best quality,most sophisticated presentation aids you can find.

Question 33

A ____________ is a presentation aid designed to represent a real process or object.

Question 34

If you use color coding to distinguish between parts of a pie graph,you must also include a ____________.

Question 35

In using charts as presentation aids:

A)allow the charts themselves to convey obvious meanings.
B)change the labels on well-made charts that already exist.
C)count on their versatility to be useful for any speech.
D)make sure they exactly match the purpose of your speech.
E)use explanatory text next to each element of each chart.

Question 36

In creating your presentation aids,you should:

A)create presentation aids that will rivet audience attention.
B)design as many as you actually need and make them look like a coherent set.
C)make use of unique design or audio elements.
D)try to impress listeners with the sophistication of your design.
E)use a wide variety of different types of presentation aids.

Question 37

When you play or display a presentation aid:

A)at the end of the speech,ask listeners if they understood it.
B)give your listeners credit for being able to interpret it themselves.
C)leave it on display throughout the duration of the speech.
D)simply play or show it,allowing it to speak for itself.
E)you should explain what it shows and why it supports a main point.

Question 38

A tangible,physical item a speaker can hold up and talk about is called a(n)____________.

Question 39

When using animals in a presentation,remember that:

A)everyone will want to pet them.
B)if they're cute,they'll get more attention than you.
C)their behavior is unpredictable.
D)they might escape from their cages.
E)they might not be properly immunized.

Question 40

When you use a map as a presentation aid:

A)choose a map focused on a specific area.
B)hold an atlas open to a map you want to show.
C)provide a wide view by using a world map.
D)show a familiar map such as a highway map.
E)use heavy lines to outline all the map's features.

Question 41

When you use chalkboard or dry-erase board,your audience will be positively impressed.

Question 42

A video should clarify,explain,amplify,emphasize,or illustrate a key concept in a speech.

Question 43

If you use video clips,they:

A)can deliver a huge amount of the content,easing the task for you.
B)entertain the audience and enhance your credibility and popularity.
C)must clarify,illustrate,or explain a key concept in your speech.
D)should come from professional,commercial,and credible sources.
E)will be self-explanatory and you will not have to introduce them.

Question 44

When you use color with poster board or foam board:

A)the color must be appropriate for the topic.
B)it will get better attention than using white board.
C)soft colors can help to relax audience members.
D)strong colors can enhance the speech's impact.
E)you should use several colors in equal amounts.

Question 45

When you use computer-based media to display presentation aids:

A)allow yourself to use all its most sophisticated features.
B)be confident that today's media systems are easy to use.
C)design your presentation aids to give the speech for you.
D)practice ahead of time and be ready for technical problems.
E)take advantage of the special effects that are available.

Question 46

If you need to stand behind a high-tech console to operate a computer during your presentation,you:

A)can stay there through the whole speech.
B)must stand very tall and speak loudly.
C)will be isolated from your audience.
D)will escape the attention of listeners.
E)will find the computer to be nimble and free of problems.

Question 47

You should take advantage of the many special effects available in computer-based media.

Question 48

It is easy to create a professional-looking poster using pictures cut from magazines.

Question 49

A friend has a speech coming up and has asked you for advice on creating and using visual aids.What are some important things that your friend should consider when selecting visual aids?

Question 50

What is a good guideline for presenting any presentation aid to an audience?

Question 51

A flipchart can be useful:

A)because you can flip the pages in both directions.
B)for conveying change over a number of steps.
C)if you don't have time to test media equipment.
D)in including a great deal of visual detail.
E)when you need something that's easy to use.

Question 52

The total video footage you use in your speech:

A)can take up to 90% of your speech time.
B)is highly adjustable to your needs and taste.
C)must be limited to 10% or less of the speech.
D)ought to balance out to around 50% of the speech.
E)should not exceed 20% of your content.

Question 53

It's usually best to use a single font in the text on your visuals because:

A)it's easier to catch mistakes and misspellings.
B)they are more likely to look like a unified set.
C)using one well-designed font is impressive.
D)you can vary it with size,boldface,and italics.
E)you will seem well organized and consistent.

Question 54

Differentiate among the three types of graphs.

Question 55

Differentiate among the five types of visual aids.

Question 56

Explain some of the considerations you should keep in mind when using a person as a presentation aid.

Question 57

The rhythm of a slide display refers to:

A)the cadence that we hear in famous inspirational speeches.
B)the relatively equal intervals at which slides should be shown.
C)the speed and number of presentation aids shown in one speech.
D)the tempo in music presented with audio presentation aids.
E)the way in which illustration and text are alternately shown.

Question 58

When creating a flipchart,you should give all the pages a consistent look.

Question 59

The best time for handing out handouts is:

A)after you've presented the conclusion.
B)dependent on the purpose of the handout.
C)when you address something on the handout.
D)while you set up the other presentation aids.
E)while you're showing a media clip.

Question 60

If you use chalk boards and dry-erase boards:

A)it will be clear that you know your topic.
B)listeners will perceive you as confident.
C)you will not be using a prepared visual.
D)you will be able to add things as you think of them.
E)you will find them flexible and dynamic.

Question 61

Having a backup plan when things go wrong means rescheduling your speech.

Question 62

What special care must you take in making posters on foam board or poster board?

Question 63

The term "aesthetic" refers to the:

A)beauty or good taste of a presentation aid.
B)explanatory power of a presentation aid.
C)impact of sophisticated graphics on an aid.
D)legibility of the text on a presentation aid.
E)uniqueness of representations used in a speech.

Question 64

The use of color on presentation aids will have very little impact on audiences.

Question 65

Presentation aids must be:

A)accessible for every audience member.
B)colorful and highly sophisticated.
C)created by professional designers.
D)designed exclusively for one speech.
E)presented using media equipment.

Question 66

Video presentation aids may take up to ____________% of your speech.

Question 67

What are the limitations to using chalkboards or dry-erase boards?

Question 68

In using animation on slides or in transitions between slides:

A)be consistent;use transitions on either all slides or on none.
B)limit yourself to one type of transition per slide.
C)use transitions either between or on slides,not both.
D)use a variety of transitions,but do not repeat.
E)you keep audience attention focused on your message.

Question 69

Text-based visuals such as charts and graphs:

A)are flexible enough to include a great deal of fine detail.
B)are usually self-explanatory if they remain on display.
C)must always be projected onto a large screen.
D)must be done with strong,clean lines and blocks of color.
E)should also include illustrations to make them interesting.

Question 70

When you put text on presentation aids:

A)avoid breaking up a sentence to display text on two different slides.
B)include all the relevant information related to the point you're making.
C)include only the information necessary to support the point you're making.
D)make sure you use only complete,well-written sentences.
E)use a scholarly tone in order to emphasize the importance of your ideas.

Question 71

It is a bad idea to put your entire presentation on PowerPoint slides because:

A)listeners might perceive all the information as being equally important.
B)it would indicate that you didn't write your own speech.
C)listeners will listen to you instead of reading the slides.
D)listeners will read the slides instead of listening to you.
E)you could make spelling or typographical errors on them.

Question 72

A ____________ is useful when you're trying to convey change over a number of steps.

Question 73

What steps must you take if you're using a video clip in your speech? Give an example with each step.

Question 74

When you cite your source for a graphic presentation aid you have not created yourself:

A)acknowledge and cite the source in the introduction.
B)cite the source fully both in a caption and out loud.
C)cite the source in large print on the presentation aid.
D)cite the source out loud along with the date of its creation.
E)express thanks and appreciation in your conclusion.

Question 75

A common mistake made in a presentation aid is:

A)failing to include an illustration.
B)having only one presentation aid.
C)making it excessively large.
D)making it too simple and boring.
E)including too much information.

Question 76

When displaying a presentation aid that includes text:

A)discuss the passage while listeners read it.
B)include both the text and the explanation on it.
C)read the passage out loud before discussing it.
D)summarize the text and move on to the next slide.
E)use full sentences to get you through the speech.

Question 77

You've decided to use a handout in your speech.What are some issues you must think through when preparing for this?

Question 78

The universal principles of good design include emphasis or focal point,scale,balance,rhythm,and ____________.

Question 79

The presentation aid that requires the most management is ____________.

Question 80

The point size of the text on a graphic refers to:

A)the amount of text you can fit on a presentation aid.
B)the distance between the baselines of two lines of text.
C)a quality of a font where all parts of a letter are heavy.
D)the size,and therefore the readability,of the text.
E)the thickness or the boldness of specific fonts.