Deck 8: Utilities, applications and Tools

Question 1

Virtual law offices present new issues in protecting the __________ of client information transmitted or available over the internet.

A) veracity
B) confidentiality
C) candor
D) fairness

Answer 1

B

Question 2

Cloning software is a method of _________ data

A) backing up
B) redacting
C) bates numbering
D) encrypting

Answer 2

A

Question 3

Cloud data storage is:

A) used to make documents searchable
B) the most valuable type of file compression software
C) the saving of data remote servers using the Internet
D) a form used to complete a database

Answer 3

C

Question 4

Removing information from a document is called:

A) labeling
B) reviewing
C) bates stamping
D) redacting

Question 5

The availability of internet services like SKYPE and AppleTalk have enabled almost anyone to:

A) edit documents
B) electronically file documents
C) videoconference
D) none of the above

Question 6

The following is a type of file compression software.

A) OCR
B) WinZip
C) RAM
D) PDF

Question 7

The following is not a requirement for an acceptable digital document format:

A) device independence
B) readable by Microsoft Excel
C) self-containment
D) use of standards-based metadata

Question 8

The ability to save documents in a format that cannot be ___________ is one of the basic requirements of a system that allows for electronic documentation.

A) filed quickly
B) read easily
C) easily changed
D) transferred quickly

Question 9

File compression software:

A) determines what pieces of information need to be collected about each client.
B) reduces the file size without loss of data.
C) converts documents to a format that allows for searching
D) create an intake form for collecting information

Question 10

The following is an example of a graphic image file:

A) PDF
B) CPU
C) RAM
D) TIFF

Question 11

OCR technology

A) allows a user to insert an electronic signature
B) is the most common format to share documents
C) is used only among networked databases
D) is an application that converts documents to a format that allows for searching.

Question 12

The use of the Internet does not change the requirement that a person be properly licensed to practice law in a ________ before rendering legal advice to anybody within the state:

A) form
B) field
C) jurisdiction
D) office

Question 13

When encryption is used to protect data,

A) it is impossible for anyone other than the creator of the data to access data.
B) only those with a secret code can enter the database to access information.
C) it cannot be destroyed by a power surge.
D) it cannot be accidentally deleted.

Question 14

The following is a file format for electronically saving document files:

A) CPU
B) RAM
C) ABA
D) PDF

Question 15

A file structure defined by the original creating application is called a:

A) graphic interface format
B) TIFF
C) PDF
D) Native Format

Question 16

Paper documents may be converted to electronic format by use of:

A) scanners
B) drivers
C) forms
D) fields

Question 17

A Virtual Law Office is a phrase used to describe

A) a very powerful engine, capable of performing research inquiries
B) a law practice that exists online
C) a modern research tool
D) a fictitious law firm

Question 18

Encryption programs use mathematical formulas called __________ to scramble documents.

A) forms
B) algorithms
C) computations
D) formulas

Question 19

Where a client has only paper documents,these can be converted to electronic documents using

A) routers
B) printers
C) modems
D) scanners

Question 20

The PDF format is the most frequently used format:

A) to organize data into presentable reports
B) to make financial calculations
C) to edit documents
D) for web-based government forms

Question 21

The _________ tool checks the hard drive and reassembles the programs and data in a more efficient location

A) defragment
B) redacting
C) bates numbering
D) encrypting

Question 22

The danger in using electronic transmission is the potential access of the data by _________.

A) paralegals
B) legal secretaries
C) attorneys
D) unauthorized parties

Question 23

OCR technology essentially permits a user to put a lock around his or her information to protect it from being discovered by others.

Question 24

Bates numbering refers to the process of removing information from documents.

Question 25

Document assembly software allows for the automatic insertion of variables into a template.

Question 26

A virtual law office is a phrase used to describe a legal practice that exists online.

Question 27

The danger in using electronic transmission is the potential access by unauthorized parties of the data.

Question 28

There is only one universally accepted way to back up computers and data.

Question 29

In every law office there are certain documents that are fairly standardized or contain language that is always used,sometimes called:

A) specialized
B) encryption
C) boilerplate
D) PDF

Question 30

One of the basic requirements of a system of electronic documentation is the ability to save documents in a format that cannot be easily changed.

Question 31

OCR is a type of file compression software

Question 32

The following document assembly program allows automatic insertion of variables into a template:

A) HotDocs
B) PDF
C) VoIP
D) Access

Question 33

________ data storage is the saving of data on remote servers using the Internet.

A) Access
B) PDF
C) ZIP
D) cloud

Question 34

PDF has become a standard format for sharing documents.

Question 35

Maintaining the team approach in working on cases requires the use of a variety of collaboration methods to replace traditional face to face conferences and on-site storage of files.

Question 36

The following is an example of a free cloud-based server:

A) Access
B) Dropbox
C) Excel
D) PDF

Question 37

A TIFF is the most commonly used format for sharing documents.

Question 38

Some versions of PDF software allow a user to automatically add Bates Numbers.

Question 39

__________ technology essentially permits a user to put a lock around his or her information to protect it from being discovered by others.

A) OCR
B) encryption
C) VoIP
D) PDF

Question 40

A file structure defined by the original creating application is called a graphic interface format.

Question 41

Cloud data storage is the saving of data on remote servers using the Internet.

Question 42

__________________ refers to a numbering protocol named after the mechanical device.

Question 43

A scanner requires document assembly programs to process the scanned image,whether to an archived format or an editable format.

Question 44

File _______________ software electronically reduces a file's size without a loss of data.

Question 45

A _________ is a file format for electronically saving document files invented by Adobe.
Answer PDF

Question 46

An OCR tool checks the hard drive and reassembles the programs and data in a more efficient location

Question 47

Many offices,when closing files,scan existing documents into an electronic format for the purpose of archiving them and then destroy the original paper copies.

Question 48

OCR technology can be used to create a full-text,searchable version of a graphic image document.

Question 49

A TIFF is an example of a _________ image file.

Question 50

_________ technology can be used to create a full-text,searchable version of a graphic image document.

Question 51

Scanners and computers communicate using applications called ___________ that control the signals between the devices.

Question 52

Cloud storage eliminates the need to support and maintain in-house storage servers.

Question 53

_____________ technology essentially permits a user to put a lock around his or her information to protect it from being discovered by others.

Question 54

The creator of a PDF,by adding a ____________,can limit the availability of the receiver of the PDF file to edit or print the document in newer versions of the software.

Question 55

Virtual law offices present new issues in protecting the confidentiality of client information transmitted or available over the Internet.

Question 56

Document ________________ software allows for the automatic insertion of variables into a template.

Question 57

The process of removing information is called ____________.

Question 58

Software that is used to create a mirror duplicate of the hard drive that includes the operating system,program files and data is called ___________.

Question 59

Scrambling documents using algorithms is called file compression.

Question 60

In an effort to reduce paper files,many offices when closing files ________ existing documents into an electronic format for the purpose of archiving the document and then destroying the original paper copy.

Question 61

The local court system in the county where Jack Parsons practices has just implemented an electronic filing system and a document management system,identical to the federal CM/ECF and PACER systems.However,the courts give the attorneys the option of filing electronically,or filing conventional paper documents with the clerk.Jack has never filed anything electronically before,and is cautious about trying this new method.He is about to submit his briefs for a motion for summary judgment that could resolve an important case.He had expressed his concern that once filed,the documents could become "lost" or altered.The court system accepts filing in the PDF/A format.Should Jack file electronically,or use paper? Explain your choice.

Question 62

Explain how to create a document using a document assembly program.

Question 63

For many years,Jack Parsons used only conventional mail or couriers to send confidential documents to clients.He is wary of using email or the Internet for sending or sharing information,and is very concerned about the possibility that electronic communication may result in leaks of privileged or confidential documents.What precautions can Jack take to make sure that email and its attachments are kept secure?

Question 64

How can client confidentiality be protected when using the Internet?

Question 65

Virtual law offices present new issues in protecting the___________ of client information transmitted or available over the Internet.

Question 66

Matching

Question 67

__________ technology essentially permits a user to put a lock around his or her information to protect it from being discovered by others.

Question 68

What are some of the advantages of a PDF format?

Question 69

________ storage eliminates the need to support and maintain in-house storage servers