Deck 7: Electronic Databases

Question 1

Resources for learning to use an electronic database include:

A) online search engines
B) online tutorials
C) online templates
D) all of the above

Answer 1

D

Question 2

Standardized terminology used to describe parts of the database,such as table,field,cell,and record,are:

A) used only in specialized legal databases.
B) outdated, and no longer used.
C) used only among networked databases.
D) used in most current electronic databases

Answer 2

D

Question 3

Alternate ways of viewing and presenting the information in a database are by a:

A) record
B) table
C) form
D) field

Answer 3

C

Question 4

The modern computer database is:

A) a very powerful engine, capable of performing research inquiries
B) a very powerful tool, capable of performing complex searches and calculations
C) useful for finding case law.
D) useful for finding client cases

Question 5

Reports show the data from a database:

A) in an organized presentation
B) in two or more tables
C)in a file for archiving purposes
D) in a single-column format

Question 6

In setting up security features on a database,the need to protect information must be balanced against the:

A) cost of additional security
B) time used by the legal team in setting up security features
C) need for access to the information
D) limitations of the security features offered by the software

Question 7

In a database,the information in a horizontal row is known as a:

A) field
B) record
C) form
D) table

Question 8

Data that is organized in a format of horizontal rows and vertical columns is a:

A) form
B) field
C) table
D) formulas

Question 9

The first step in creating a client database is to:

A) determine what pieces of information need to be collected about each client.
B) turn the entire task over to a member of the IT staff.
C) interview every client of the law firm.
D) create an intake form for collecting the information

Question 10

Software vendors have created applications for the legal community,and have custom designed the ________ views for input of legal information.

A) form
B) legal
C) clear
D) electronic

Question 11

Microsoft offers a number of online ________ as a resource for learning and using electronic spreadsheets.

A) sample programs
B) tutorials
C) help operators
D) vendors

Question 12

A database in a law office may contain:

A) opposing attorneys and parties
B) employees of the firm
C) clients of the firm
D) all of the above

Question 13

A database in a law firm usually contains ________ information.

A) confidential
B) unnecessary
C) questionable
D) disorganized

Question 14

Databases organize information in________ that contain fields of data

A) records
B) columns
C) cells
D) tables

Question 15

In a law firm,the electronic database has taken the place of:

A) the trial notebook
B) sophisticated fact retrieval
C) a file of information cards
D) the court calendar

Question 16

Password and security options are found:

A) on most programs in the legal community
B) only in computers used by the military or law enforcement
C) only on specific types of business computers
D) in a few advanced level programs

Question 17

In the ________,the fields listed in a column are the same fields as in ___

A) change view, table layout view
B) design view, table layout view
C) change view, sample layout view
D) design view, sample layout view

Question 18

A ________ is all the information about one item or person.

A) field
B) record
C) table
D) form

Question 19

________ provides options for a password and permission level setup that can be used to restrict access.

A) a database.
B) a memo of law.
C) an embedded file.
D) a graph.

Question 20

A database is:

A) a specifically designed file with information about legal specialty needs.
B) information about a person or item
C) a repository of information of all types that can be sorted and presented
D) a repository of all client files and lists

Question 21

In a database,the information in a horizontal row is called a graph

Question 22

One of the advantages of the modern database is the ability to search across a number of different sets of information and sort the data according to a predefined set of relationships.

Question 23

In setting up security features on a database,the need to protect information must be balanced against the need for access to the information.

Question 24

Resources for learning to use electronic databases include online search engines and online tutorials.

Question 25

Databases are similar to filing cabinets which use a file drawer for a specific class of information

Question 26

In a database,the information in vertical columns is called a field.

Question 27

The basic elements of a database include fields,records and cells.

Question 28

Creating a customized database always begins with knowing what data needs to be organized and deciding what fields will be used to organize that data.

Question 29

A record is all the information about one item or person.

Question 30

Databases usually cannot organize data into two or more tables.

Question 31

In most Microsoft Word documents,predefined reports may be generated that search across different databases used within that program.

Question 32

A database cannot be created from an excel spreadsheet.

Question 33

Passwords and other security options are found on most programs used in the legal community.

Question 34

A repository of information that can be sorted and displayed in a meaningful manner is called a __________________.

Question 35

Step-by-step tutorials for learning to create and use databases are provided on the Microsoft Access program Help feature.

Question 36

Reports present the data from the database in an organized,readable presentation.

Question 37

Computerized database software can be used an alternative to a manual card system used to keep track of the names of clients and opposing parties.

Question 38

Databases organize information in records containing fields of information or data.

Question 39

There are very few database specialty application programs for managing litigation.

Question 40

A spreadsheet is a repository of information that can be sorted and displayed in a meaningful manner.

Question 41

A ________ contains one type of information,such as last names.

Question 42

In Access,a database may be started by opening a blank ________,to which the desired fields are added.

Question 43

Jack Parsons had been in the practice of law for nearly 20 years.During that time,he accumulated a file of hundreds of cards,each containing the name of a client,adversary,or party,along with addresses,phone numbers,case numbers,and other identifying information.One of the most important uses of this file is to check for conflicts.However,due to human error,potential conflicts occasionally have been missed.How can he use current database technology to replace this outdated system? Explain how such a system would be implemented.

Question 44

Explain how databases may be used by the legal team.

Question 45

Matching

Question 46

Jack keeps his client card file locked in a secure file cabinet in his office.He allows personnel in the office to access it only when a conflict check needs to be performed,or a new client needs to be added to the file.He is concerned that a computer database would be too easily accessible,and confidential client information could be revealed.What safeguards are available if he changes to a computer database?

Question 47

Step-by-step tutorials for learning to create and use databases are provided on the Microsoft Access program _____ feature.

Question 48

Virtually every specialty application for managing litigation is a __________,such as LexisNexis CaseMap.

Question 49

Databases may organize data in two or more _________,each of which will contain a particular category of information

Question 50

_____________ present the data from the database in an organized,readable presentation.

Question 51

A database at its most basic is a set of records that contain ________ of information.

Question 52

Databases are collections of _______________

Question 53

Decks of cards used to be used in law firms to keep client data.These cards have been replaced by computerized _______

Question 54

In a database,the information in a horizontal row is called a __________

Question 55

Where the data is of a ________ or privileged nature,a secure procedure can be implemented for limiting access only to those who need the data.

Question 56

In most specialty software programs,predefined _________ may be generated that search across different databases used within that program.

Question 57

How can the legal team avoid ethical problems with sensitive information in a database?

Question 58

Databases organize information in _________ containing fields of information.

Question 59

Using MS Access,Kate Sandberg has accumulated a large database of client contacts while building her practice over the past 10 years.How can she use this data to market her practice? Describe at least two ways in which the information can be used.