Deck 2: Overview of Transaction Processing and Enterprise Resource Planning Systems

Question 1

For a retail business,a delivery of inventory,from a vendor (with whom there is an established credit relationship)would be initially recorded in which type of accounting record as part of which transaction cycle?

A) purchases journal; expenditure cycle
B) general journal; expenditure cycle
C) general ledger; expenditure cycle
D) cash disbursements journal; production cycle

Answer 1

A

Question 2

John Pablo works in the accounting department of a multinational manufacturing company.His job includes updating accounts payable based on purchase orders and checks.His responsibilities are part of the company's

A) revenue cycle.
B) expenditure cycle.
C) financing cycle.
D) production cycle.

Answer 2

B

Question 3

The general ledger

A) is the initial place to record general expenses.
B) is posted in total to the general journal.
C) only includes balance sheet accounts.
D) summarizes the transactions in journals.

Answer 3

D

Question 4

What is the most frequent revenue cycle transaction?

A) purchase of inventory
B) receipt of cash
C) sale to customer
D) billing

Question 5

Common source documents for the revenue cycle include all of the following except

A) sales order.
B) receiving report.
C) delivery ticket.
D) credit memo.

Question 6

John Pablo works in the accounting department of a multinational manufacturing company.His job includes updating accounts receivable based on sales orders and remittance advices.His responsibilities are part of the company's

A) revenue cycle.
B) expenditure cycle.
C) financing cycle.
D) production cycle.

Question 7

Which step below is not considered to be part of the data processing cycle?

A) data input
B) feedback from external sources
C) data storage
D) data processing

Question 8

A typical source document could be

A) some type of paper document.
B) a computer data entry screen.
C) the company's financial statements.
D) both A and B

Question 9

Describe the basic cycles and business activities for a typical merchandising company.

Question 10

Identify the four parts of the transaction processing cycle.

A) data input, data storage, data processing, information output
B) data input, data recall, data processing, information output
C) data input, data recall, data transmission, information output
D) data input, data recall, data transmission, data storage

Question 11

A delivery of inventory from a vendor,with whom a credit line is already established,would be initially recorded in which type of accounting record and as part of what transaction cycle?

A) purchases journal; expenditure cycle
B) general journal; expenditure cycle
C) general ledger; expenditure cycle
D) cash disbursements journal; production cycle

Question 12

The collection of employee time sheets is part of which transaction cycle?

A) the revenue cycle
B) the production cycle
C) the human resources cycle
D) the expenditure cycle

Question 13

Many small businesses choose to outsource their payroll activities to firms that specialize in providing payroll services.Dolores Yu operates a payroll processing business in Calabasas,California.When she sends bills out to her clients,her work is part of her firm's

A) revenue cycle.
B) expenditure cycle.
C) financing cycle.
D) production cycle.

Question 14

Issuing a purchase order is part of which transaction cycle?

A) the revenue cycle
B) the expenditure cycle
C) the human resources cycle
D) the production cycle

Question 15

Data must be collected about three facets of each business activity.What are they?

A) the business activity, the resources it affects, the people who participate
B) the business activity, the transactions it creates, the impact on the financial statements
C) the inputs, outputs and processes used
D) who is involved, what was sold, how much was paid

Question 16

The existence of relevant data guarantees the data are useful.

Question 17

Which of the following commonly initiates the data input process?

A) a business activity
B) automatic batch processing
C) an accounting department source document
D) a trial balance query

Question 18

Identify the item below that is not one of the four different types of data processing activities.

A) creating
B) reading
C) using
D) deleting

Question 19

What is the final step in the data processing cycle?

A) output
B) storage
C) processing
D) input

Question 20

Which of the following documents would be found in the expenditure cycle?

A) delivery ticket
B) time card
C) credit memo
D) purchase order

Question 21

Source documents generally help to improve accuracy in transaction processing because

A) they specify which information to collect.
B) logically related data can be grouped in the same area of the document.
C) they provide directions and steps for completing the form.
D) All of the above are correct.

Question 22

What is the first step in the data processing cycle?

A) input
B) output
C) storage
D) purchasing

Question 23

The data processing method used by FedEx to track packages is an example of

A) real-time processing.
B) batch processing.
C) online batch processing.
D) real-time batch processing.

Question 24

Which of the following statements is true?

A) Batch processing ensures that stored information is always current.
B) Batch input is more accurate than on-line data entry.
C) On-line batch processing is a combination of real-time and batch processing.
D) Batch processing is not frequently used.

Question 25

Street Smarts (SS)is a retailer located in Naperville,Illinois.During the peak tourist season,it has average daily cash and credit card sales in excess of $7,000.What is the best way for SS to ensure that sales data entry is efficient and accurate?

A) well-designed paper forms
B) source data automation
C) turnaround documents
D) sequentially numbered sales invoices

Question 26

Source data automation refers to

A) using devices to capture transaction data in machine-readable form at the time the transaction is initiated.
B) using the internet as the operating platform of an accounting information system.
C) using an accounting information system to electronically bill customers.
D) using an accounting information system to automate a previously manual transaction process.

Question 27

The Cape Fear Rocket Club heads out to the dunes of Cape Fear,Oregon every August to pierce the sky with their fiery projectiles.An enterprising seller of t-shirts has devised a series of designs that capture the spirit of the event in silk-screened splendor.His employees can be found on many of the major intersections selling his products out of the backs of pickup trucks.What is the best way for this business to ensure that sales data entry is efficient and accurate?

A) well-designed paper forms
B) source data automation
C) turnaround documents
D) sequentially numbered forms

Question 28

In transaction processing,generally which activity comes first?

A) recording data in a journal
B) posting items to special journals
C) capturing data on source documents
D) recording data in a general ledger

Question 29

Identify the statement below that is not true with regards to the accounts receivable subsidiary ledger.

A) Every credit sale is entered individually into the subsidiary ledger.
B) Debits and credits in the subsidiary ledger must always equal.
C) The subsidiary ledgers play an important role in maintaining the accuracy of the data stored in the AIS.
D) The total of the subsidiary ledgers must equal the control account.

Question 30

Which of the following statements about data processing methods is true?

A) Online real-time processing does not store data in a temporary file.
B) Batch processing cannot be used to update a master file.
C) Control totals are used to verify accurate processing in both batch and online batch processing.
D) Online real-time processing is only possible with source data automation.

Question 31

Which of the following statements regarding special journals is not true?

A) The balances in a special journal must always reconcile to the general ledger.
B) Special journals are used to record large numbers of repetitive transactions.
C) Special journals are periodically summarized and posted to the general ledger.
D) Special journals provide a specialized format for recording similar transactions.

Question 32

Describe the methods used to collect data about business activities.Describe design and control considerations for each of the data collection methods.

Question 33

Which of the following is an example of source data automation?

A) a utility bill
B) POS (point-of-sale) scanners in retail stores
C) a bill of lading
D) a subsidiary ledger

Question 34

In Petaluma,California,electric power is provided to consumers by Pacific Power.Each month Pacific Power mails bills to 86,000 households and then processes payments as they are received.What is the best way for this business to ensure that payment data entry is efficient and accurate?

A) well-designed paper forms
B) source data automation
C) turnaround documents
D) sequentially numbered bills

Question 35

Documents that are sent to customers or suppliers and then sent back to the company in the course of a business transaction are known as

A) turnaround documents.
B) source documents.
C) input documents.
D) transaction documents.

Question 36

A purchase requisition is a common source document used to facilitate which business activity?

A) customer sale
B) receipt of goods
C) inventory purchase
D) purchase request

Question 37

Pre-numbering of source documents helps to verify that

A) documents have been used in order.
B) company policies were followed.
C) all transactions have been recorded.
D) source data automation was used to capture data.

Question 38

Data processing includes all of the following except

A) verifying subsidiary ledger balances.
B) changing customer addresses.
C) removing inventory items no longer offered.
D) adding the name of a new vendor.

Question 39

Which of the following is not usually a consideration when designing a coding system?

A) government coding regulations
B) standardization
C) future expansion needs
D) ease of reporting

Question 40

What is the purpose of source documents? What controls are embedded in source documents? Give two examples of source documents.

Question 41

When the sum of all entries in the subsidiary ledger equals the balance in the corresponding general ledger account,it is assumed that

A) the recording processes were accurate.
B) all source documents were recorded.
C) adjusting entries are not required.
D) no errors exist in the subsidiary ledger.

Question 42

A subsidiary ledger

A) is used to record infrequent or non-routine transactions.
B) simplifies the process of recording large numbers of repetitive transactions.
C) records all detailed data for any general ledger account that has individual sub-accounts.
D) contains summary-level data for every account of the organization.

Question 43

Which statement below is true with regards to an audit trail?

A) An audit trail begins with the general journal.
B) An audit trail provides the means to check the accuracy and validity of ledger postings.
C) An audit trail is a summary of recorded transactions.
D) An audit trail is automatically created in every computer-based information system.

Question 44

To be effective,the chart of accounts must

A) not use alpha-numeric characters.
B) contain sufficient detail.
C) utilize only one coding technique.
D) begin with account 001.

Question 45

Antia Carmie is the largest collector and retailer of Japanese fans in the St.Louis area.Antia uses computer technology to provide superior customer service.The store's database system was designed to make detailed information about each Japanese fan easily accessible to her customers.Accordingly,the fan price and condition are provided for each fan,along with many pictures of each fan.In Antia's database,the data about each Japanese fan represents a(n)

A) entity.
B) attribute.
C) field.
D) record.

Question 46

Catarina Boards is a skateboard retailer located in Pueblo,New Mexico.Catarina Boards is a sole proprietorship that stocks an inventory of between 30 and 50 different skateboards.Inventory is updated in real time by the AIS.If Catarina wishes to keep detailed information about the purchase price of each skateboard in a place outside of the general ledger,it might use a

A) relational ledger.
B) transaction file.
C) master file.
D) specific ledger.

Question 47

A chart of accounts is an example of (select all that apply)

A) sequence codes.
B) block codes.
C) group codes.
D) mnemonic codes.

Question 48

Pre-numbered invoices and pre-numbered purchase orders are examples of

A) sequence codes.
B) block codes.
C) group codes.
D) mnemonic codes.

Question 49

Which of the following statements about a master file is false?

A) A master file is conceptually similar to a ledger in a manual AIS.
B) A master file's individual records are rarely, if ever, changed.
C) A master file exists across fiscal periods.
D) A master file stores cumulative information.

Question 50

A general journal

A) would be used to record monthly depreciation entries.
B) simplifies the process of recording large numbers of repetitive transactions.
C) records all detailed data for any general ledger account that has individual sub-accounts.
D) contains summary-level data for every account of the organization.

Question 51

The general ledger

A) is used to record infrequent or non-routine transactions.
B) simplifies the process of recording large numbers of repetitive transactions.
C) records all detailed data for any general ledger account that has individual sub-accounts.
D) contains summary-level data for every account of the organization.

Question 52

Product items are often coded with (select all that apply)

A) sequence codes.
B) block codes.
C) group codes.
D) mnemonic codes.

Question 53

A change in an employee's hourly pay would be recorded in

A) the payroll master file.
B) a payroll transaction file.
C) the employee master file.
D) the employee transaction file.

Question 54

Identify the statement below that is false with regards to effective coding practices.

A) Codes should allow for growth.
B) Codes should be consistent with intended use.
C) Codes should be customized for each division of an organization.
D) Codes should be as simple as possible.

Question 55

Antia Carmie is the largest collector and retailer of Japanese fans in the St.Louis area.Antia uses computer technology to provide superior customer service.The store's database system was designed to make detailed information about each Japanese fan easily accessible to her customers.Accordingly,the fan price and condition are provided for each fan,along with many pictures of each fan.In Antia's database,the price of the Japanese fans is a(n)

A) entity.
B) attribute.
C) field.
D) record.

Question 56

A specialized journal

A) is used to record infrequent or non-routine transactions.
B) simplifies the process of recording large numbers of repetitive transactions.
C) records all detailed data for any general ledger account that has individual sub-accounts.
D) contains summary-level data for every account of the organization.

Question 57

The efficiency of recording numerous business transactions can be best improved by the use of

A) prenumbered source documents.
B) specialized journals.
C) posting references.
D) subsidiary ledgers.

Question 58

Which of the following is conceptually similar to a journal in a manual AIS?

A) database
B) master file
C) record
D) transaction file

Question 59

The general ledger account that corresponds to a subsidiary ledger account is known as a(n)

A) dependent account.
B) control account.
C) credit account.
D) attribute account.

Question 60

The chart of accounts of a movie theater would probably include

A) retained earnings.
B) a drawing account.
C) work-in-process.
D) both A and C

Question 61

Changing an employee's hourly wage rate would be recorded where?

A) employee master file
B) employee transaction file
C) special journal
D) employee update file

Question 62

The quality assurance department at a large manufacturing business enters data into the AIS that is used to produce a weekly report that summarizes the proportion of defective units in each product line.This is an example of

A) internal financial information.
B) internal nonfinancial information.
C) external financial information.
D) external nonfinancial information.

Question 63

Data about all of the following facets of a business activity are most likely to be recorded in a master file except the

A) business activity.
B) resources affected by the business activity.
C) people who participate in the business activity.
D) place the business activity occurs.

Question 64

Data about which of the following facets of a business activity is most likely to be recorded in a transaction file?

A) business activity
B) resources affected by the business activity
C) people who participate in the business activity
D) place the business activity occurs

Question 65

When printed on paper,data output is referred to as

A) reports.
B) hard copy.
C) soft copy.
D) financials.

Question 66

Which statement below regarding the AIS and managerial reports is false?

A) The AIS is best utilized for financial data while the management information system is best utilized for operational data.
B) The AIS must be able to provide managers with detailed operational information about the organization's performance.
C) Both financial and nonfinancial data are required for proper and complete evaluation of organizational performance.
D) Most source documents capture both financial and nonfinancial data about business transactions.

Question 67

Which of the following information would most likely be reviewed by management on an exception report?

A) monthly cash budget
B) quality control system failures
C) unit sales by territory and salesperson
D) income statement

Question 68

Antia Carmie is the largest collector and retailer of Japanese fans in the St.Louis area.Antia uses computer technology to provide superior customer service.The store's database system was designed to make detailed information about each Japanese fan easily accessible to her customers.Accordingly,the fan price and condition are provided for each fan,along with many pictures of each fan.In Antia's database,the data about each Japanese fan's price is stored in a(n)

A) entity.
B) attribute.
C) field.
D) record.

Question 69

Describe the relationship between the general and subsidiary ledgers.

Question 70

Describe guidelines to follow for a well-designed coding system.

Question 71

Antia Carmie is the largest collector and retailer of Japanese fans in the St.Louis area.Antia uses computer technology to provide superior customer service.The store's database system was designed to make detailed information about each Japanese fan easily accessible to her customers.Accordingly,the fan price and condition are provided for each fan,along with many pictures of each fan.In Antia's database,the Japanese fans (as a whole)represent a(n)

A) entity.
B) attribute.
C) field.
D) record.

Question 72

Which statement below regarding the AIS is false?

A) The AIS must be able to provide managers with detailed and operational information about the organization's performance.
B) Both traditional financial measures and operational data are required for proper and complete evaluation of performance.
C) The AIS was often just one of the information systems used by an organization to collect and process financial and nonfinancial data.
D) Traditionally, most AIS have been designed so that both financial and operational data are stored in a manner that facilitates their integration in reports.

Question 73

The existence of multiple systems which provide information can result in all of the following except

A) redundancies.
B) discrepancies.
C) integration issues.
D) efficiency.

Question 74

Traditionally,accounting information systems have been used to collect,process,store and report non-financial information.

Question 75

Which of the following statements is not correct?

A) The audit trail is intended to verify the validity and accuracy of transaction recording.
B) The audit trail consists of records stored sequentially in an audit file.
C) The audit trail provides the means for locating and examining source documents.
D) The audit trail is created with document numbers and posting references.

Question 76

All of the following situations would likely be communicated in an exception report except

A) production stoppages.
B) weekly credit and cash sales comparison.
C) low inventory level.
D) expense variances outside acceptable range.

Question 77

Explain how data is organized and stored in an AIS.

Question 78

The coding technique most likely used for sales orders is

A) block code.
B) group code.
C) sequence code.
D) data code.

Question 79

A specialized journal would be most likely to be used to enter

A) sales transactions.
B) monthly depreciation adjustments.
C) annual closing entries.
D) stock issuance transactions.

Question 80

Describe an audit trail.