Deck 6: Cash, fraud, and Internal Controls

Question 1

Harsh penalties exist for violators of the Sarbanes-Oxley Act (SOX)- sentences up to 25 years in prison with severe fines.

Answer 1

True

Question 2

Separation of duties involves dividing responsibility for a transaction or a series of related transactions between two or more individuals or departments.

Answer 2

True

Question 3

Internal control systems are subject to limitations that usually arise from either (1)human error or human fraud,or (2)the cost-benefit principle.

Answer 3

True

Question 4

According to good internal control policies,a person who controls an asset also maintains that asset's accounting records.

Question 5

Cash equivalents are short-term highly liquid investment assets that are readily converted to a known cash amount,and have maturities of one year.

Question 6

Maintaining adequate records is an important internal control principle.

Question 7

Liquidity refers to a company's ability to pay its long-term obligations.

Question 8

Insuring assets and requiring all accounting personnel to have CPA licenses are two important principles of internal control.

Question 9

Money orders,cashier's checks,and certified checks are all examples of cash.

Question 10

Because employees know that bonding is an insurance policy against loss from theft,bonding does not generally discourage loss from theft.

Question 11

Cash registers,time clocks,and personal identification scanners are examples of technologies that can improve internal control.

Question 12

Technologically advanced accounting systems rarely need monitoring for errors because computers always process transactions correctly.

Question 13

Human fraud is driven by the triple-threat of fraud: Opportunity,collusion,and rationalization.

Question 14

A properly designed internal control system is a key part of systems design,analysis,and performance.

Question 15

The use of internal controls provides a guarantee against losses due to operating activities.

Question 16

Collusion is a form of fraud where individuals collaborate to thwart separation of duties.

Question 17

The Sarbanes-Oxley Act (SOX)requires managers and auditors of companies whose stock is traded on an exchange to document and certify the system of internal controls.

Question 18

Internal control in technologically advanced accounting systems depends less on the design and operation of the information system and more on the analysis of its resulting documents.

Question 19

An internal control system consists of the policies and procedures companies use to protect assets,ensure reliable accounting,promote efficient operations,and uphold company policies.

Question 20

Clearly establishing responsibilities and assigning all accounting activities to one person is an important principle of internal control.

Question 21

A check involves 3 parties: a maker who signs the check,a payee who is the recipient,and a bank on which the check is drawn.

Question 22

A voucher system is a set of procedures and approvals designed to control cash disbursements and the acceptance of obligations.

Question 23

If the Cash Over and Short account has a credit balance at the end of the period,the amount is commonly reported as miscellaneous revenue.

Question 24

Vouchers should be used for purchases of inventory and all other expenditures made within a company.

Question 25

The days' sales uncollected ratio measures the liquidity of accounts receivable.

Question 26

A voucher system's control over cash disbursements begins when a company incurs an obligation that will result in eventual payment of cash.

Question 27

On a bank statement,deposits are listed as credits because the bank increases its liability to the depositor when the deposit is made.

Question 28

The days' sales uncollected ratio measures a company's ability to manage its debt.

Question 29

Canceled checks are checks the bank has paid and deducted from the customer's account during the period.

Question 30

Electronic funds transfers (EFTs)are decreasingly used by companies due to the inconvenience and high cost.

Question 31

Basic bank services such as bank accounts,bank deposits,and checking contribute to the control of cash.

Question 32

When evaluating the days' sales uncollected ratio,generally the higher the receivables balance,the better the ratio.

Question 33

Internal control of cash receipts aims to ensure that all cash received is properly recorded and deposited.

Question 34

A voucher is an external document used to accumulate information to control cash disbursements and to ensure that a transaction is properly recorded.

Question 35

Assigning purchasing,receiving,and paying for merchandise to one department or individual is a way to streamline a voucher system.

Question 36

The clerk who has access to the cash in the cash register should also have access to the cash register tape or file.

Question 37

Signature cards,deposit tickets,checks,and bank statements are all examples of internal control devices for banking activities.

Question 38

A voucher system establishes procedures for verifying,approving,and recording obligations for eventual cash disbursement.

Question 39

Most large thefts occur from payment of fictitious invoices,which makes control of cash disbursements especially important for companies.

Question 40

The payee is the person who signs a check,authorizing its payment.

Question 41

After preparing a bank reconciliation,adjustments must be made for items reconciling the book balance.

Question 42

An invoice is an itemized statement of goods prepared by the customer listing the customer's name,items sold,sales prices,and terms of sale.

Question 43

It is generally not necessary for businesses to reconcile their checking accounts since banks keep accurate records and provide internal control support for cash.

Question 44

When a voucher system is used,an invoice approval is not needed as long as the purchase is evidenced by an invoice and purchase order.

Question 45

Proper internal control would require that a department manager inform the purchasing department of its needs for additional merchandise by preparing and signing a purchase requisition which lists the merchandise needed and requests that it be purchased.

Question 46

A bank reconciliation explains any differences between the balance of a checking account on the depositor's records and the balance reported on the bank statement.

Question 47

Outstanding checks,deposits in transit,deductions for bank fees,additions for interest,and errors are all factors that can cause the bank statement balance for a checking account to be different from the company's checking account balance.

Question 48

The petty cash fund should be reimbursed when it is nearing zero and at the end of the accounting period when financial statements are prepared.

Question 49

In order to streamline the purchasing process,department managers should place orders directly with suppliers.

Question 50

Approved vouchers are recorded in a journal called the voucher register.

Question 51

Outstanding checks are checks the bank has paid and deducted from the customer's account during the month.

Question 52

The entry to increase the balance in petty cash from $50 to $75 would include a credit to Petty Cash of $25.

Question 53

A receiving report is a document used within a company to notify the appropriate persons that ordered goods have been received and to describe the quantities and condition of the goods.

Question 54

Outstanding checks,deposits in transit,and bank service charges are added to the beginning balance of the bank statement to determine the adjusted bank balance.

Question 55

A purchase order is a document the purchasing department sends to the vendor to place an order.

Question 56

Deposits in transit are deposits made and recorded by the depositor but not yet recorded on the bank statement.

Question 57

Since petty cash is concerned with such small amounts of cash,it is not necessary to document all transactions with a petty cash receipt.

Question 58

The Petty Cash account is a separate bank account used for small amounts.

Question 59

A debit balance in the Cash Over and Short account reflects an expense and is reported on the income statement as part of selling,general and administrative expenses.

Question 60

Petty cash reimbursement requires a journal entry that involves a debit to the appropriate expenses and a credit to Cash.

Question 61

Cash equivalents:

A) Are short-term, highly liquid investment assets.
B) Include 6-month certificates of deposit.
C) Include checking accounts.
D) Are recorded in petty cash.
E) Include money orders.

Question 62

Cash,not including cash equivalents,includes:

A) Postage stamps.
B) Customer checks, cashier checks, and money orders.
C) IOUs.
D) Two-year certificates of deposit.
E) Money market funds.

Question 63

The following information is available for Birch Company at December 31:
$$\begin{array} { | l | r | } \hline \text { Money market fund balance } & \$ 2,790 \\\hline \text { Certificate of deposit maturing June 30 of next year } & \$ 10,000 \\\hline \text { Postdated checks from customers } & \$ 1,475 \\\hline \text { Cash in bank account } & \$ 21,430 \\\hline \text { NSF checks from customers returned by bank } & \$ 650 \\\hline \text { Cash in petty cash fund } & \$ 200 \\\hline \text { Inventory of postage stamps } & \$ 24 \\\hline \begin{array} { l } \text { U.S. Treasury bill purchased on December 15 and maturing on February } \\\text { 28 of followingyear }\end{array} & \$ 5,000 \\\hline\end{array}$$
Based on this information,Birch Company should report Cash and Cash Equivalents on December 31 of:

A) $29,420
B) $41,345
C) $31,345
D) $39,420
E) $38,770

Question 64

Managers place a high priority on internal control systems because the systems assist managers in all of the following except:

A) Promoting efficient operations.
B) Protecting assets.
C) Upholding company policies.
D) Ensuring reliable accounting.
E) Assuring that no loss will occur.

Question 65

The three parties involved with a check are:

A) The writer, the cashier, and the bank.
B) The maker, the payee, and the bank.
C) The maker, the manager, and the payee.
D) The bookkeeper, the payee, and the bank.
E) The signer, the cashier, and the company.

Question 66

A properly designed internal control system:

A) Lowers the company's risk of loss.
B) Insures profitable operations.
C) Eliminates the need for an audit.
D) Requires the use of non-computerized systems.
E) Is not necessary if the company uses a computerized system.

Question 67

Internal control policies and procedures have limitations not including:

A) Human error.
B) Human fraud.
C) Cost-benefit principle.
D) Collusion.
E) Establishing responsibilities.

Question 68

Basic bank services do not include:

A) Bank accounts.
B) Bank deposits.
C) Checking.
D) Electronic funds transfer.
E) Petty cash management.

Question 69

The following information is available for Fenton Manufacturing Company at June 30:
$$\begin{array} { |l | r } \hline \text { Cash in bank account } & \$ 11,455 \\\hline \text { Inventory of postage stamps } & \$ 74 \\\hline \text { Money market fund balance } & \$ 10,400 \\\hline \text { Petty cash balance } & \$ 350 \\\hline \text { NSF checks from customers returned by bank } & \$ 867 \\\hline \text { Postdated checks received from customers } &\$791 \\\hline \text { Money orders } & \$ 290\\\hline \begin{array} { l } \text { A nine-month certificate of deposit maturing on December } 31 \text { of } \\\text { current year }\end{array} & \$ 6,000 \\\hline\end{array}$$
Based on this information,Fenton Manufacturing Company should report Cash and Cash Equivalents on June 30 of:

A) $28,495
B) $29,286
C) $23,286
D) $12,095
E) $22,495

Question 70

A company's internal control system:

A) Eliminates the company's risk of loss.
B) Monitors company and employee performance.
C) Eliminates human error.
D) Eliminates the need for audits.
E) Eliminates the need for managers' certification of controls.

Question 71

Which of the following is not one of the policies and procedures that make up an internal control system?

A) Protect assets.
B) Ensure reliable accounting.
C) Guarantee a return to investors.
D) Urge adherence to company policies.
E) Promote efficient operations.

Question 72

Internal control systems are:

A) Developed by the Securities and Exchange Commission for public companies.
B) Developed by the Small Business Administration for non-public companies.
C) Developed by the Internal Revenue Service for all U.S. companies.
D) Required by Sarbanes-Oxley (SOX) to be documented and certified if the company's stock is traded on an exchange (a public company).
E) Required only if a company plans to engage in interstate commerce.

Question 73

Cash equivalents meet all of the following criteria except:

A) Readily convertible to a known cash amount.
B) Short-term investments purchased within 3 months of their maturity dates.
C) Have a market value that is not sensitive to interest rate changes.
D) Short-term U.S. treasury bills.
E) More liquid than cash.

Question 74

The principles of internal control include:

A) Separate recordkeeping from custody of assets.
B) Maintain minimal records.
C) Use only computerized systems.
D) Bond all employees.
E) Require automated sales systems.

Question 75

Two clerks sharing the same cash register is a violation of which internal control principle?

A) Establish responsibilities.
B) Maintain adequate records.
C) Insure assets.
D) Bond key employees.
E) Apply technological controls.

Question 76

Cash equivalents:

A) Include savings accounts.
B) Include checking accounts.
C) Are readily converted to a known cash amount.
D) Include time deposits.
E) Have no immediate value.

Question 77

Principles of internal control include all of the following except:

A) Apply technological controls.
B) Maintaining security by having one person track and record assets.
C) Perform regular and independent reviews.
D) Separate recordkeeping from custody of assets.
E) Divide responsibilities for related transactions.

Question 78

The impact of technology on internal controls includes:

A) Reduced processing errors.
B) Elimination of the need for regular audits.
C) Elimination of the need to bond employees.
D) Elimination of separation of duties.
E) Elimination of fraud.

Question 79

Which internal control principle prescribes the use of pre-numbered printed checks?

A) Technological controls.
B) Maintain adequate records.
C) Perform regular and independent reviews.
D) Establish responsibilities.
E) Divide responsibility for related transactions.

Question 80

The following information is available for Montrose Company at December 31:
$$\begin{array} { | l | r | } \hline \text { Cash in bank account } & \$ 8,540 \\\hline \text { Petty cash } & 250 \\\hline \text { Money market fund balance } & \$ 10,400 \\\hline \text { Checks from customers } & \$ 1,350 \\\hline \text { NSF checks from customers returned by bank } & \$ 805 \\\hline \text { Treasury bill maturing in 60 days } & \$ 10,000 \\\hline \text { Money orders } & \$ 290 \\\hline \text { A nine-month certificate of deposit maturing on June 30 of next year } & \$ 6,000 \\\hline\end{array}$$
Based on this information,the amounts considered Cash and Cash Equivalents,respectively on December 31 are:

A) Cash $10,430; Cash equivalents $20,400
B) Cash $8,540; Cash equivalents $22,290
C) Cash $8,790; Cash equivalents $26,400
D) Cash $19,190; Cash equivalents $16,000
E) Cash $11,235; Cash equivalents $26,400