Deck 14: Collaboration Information Systems for Student Projects

Question 1

Discussion forums are useful when a team needs to meet on some topic,but not everyone can meet at the same time.

Answer 1

True

Question 2

Virtual meetings can be synchronous or asynchronous.

Answer 2

True

Question 3

Synchronous communication is defined as ________.

A)communication between people and groups in the same time zone
B)internal communication between the members of a specific group
C)communication between people working in the same department
D)communication that occurs when all team members meet at the same time

Answer 3

D

Question 4

In a ________,one person creates a list of questions to which other users respond.

A)team survey
B)discussion forum
C)webinar
D)multiparty text chat

Question 5

Explain synchronous and asynchronous communications in organisations with examples.

Question 6

Which of the following is an example of asynchronous communication?

A)webinar
B)email
C)multiparty text chat
D)videoconferencing

Question 7

A face-to-face meeting is an example of asynchronous communication.

Question 8

Why should a team choose to use a collaboration information system?

Question 9

Email is a tool used for synchronous communication.

Question 10

In a ________,one group member posts an entry,an idea,a comment,or a question,and other group members respond to it later,at their convenience.

A)webinar
B)multiparty text chat
C)discussion forum
D)team survey

Question 11

Asynchronous communication occurs when team members do not meet at the same time.

Question 12

Which of the following is an example of synchronous communication?

A)email
B)multiparty text chat
C)discussion forum
D)team survey

Question 13

________ are virtual meetings in which attendees view one of the attendees' computer screens for formal and organised presentations.

A)Discussion forums
B)Conference calls
C)Screen-sharing applications
D)Webinars

Question 14

________ communication occurs when team members do not meet at the same time.

A)Synchronous
B)Nonprocedural
C)Asynchronous
D)Procedural

Question 15

In team surveys,one team member creates a list of questions and the other team members respond.

Question 16

________ meetings are meetings in which participants do not meet in the same place,and possibly not at the same time.

A)Concurrent
B)Synchronous
C)Virtual
D)Parallel

Question 17

________ are useful when a team needs to meet on some topic,but not everyone can meet at the same time.

A)Surveys
B)Wikis
C)Blogs
D)Discussion forums

Question 18

Videoconferencing is likely to be less intrusive than text chat.

Question 19

If a virtual meeting is synchronous,participants should use ________ to interact with each other.

A)videoconferencing
B)discussion forums
C)email
D)team surveys

Question 20

A webinar is a virtual meeting in which attendees view one of the attendees' computer screens for a more formal and organised presentation.

Question 21

Explain version control with a simple example.

Question 22

Which of the following statements is true about Google Grid?

A)Tasks can be sorted according to status to see incomplete tasks.
B)A Google account is not mandatory to access task lists on Google Grid.
C)It provides version history,which shows the changes made by users to the task list.
D)A document can be edited by only one user at a time.

Question 23

In version-control systems,shared documents are placed into shared directories called ________.

A)records
B)vaults
C)workspaces
D)libraries

Question 24

Which of the following tools provides version management while sharing content?

A)Google Docs
B)emails with attachments
C)shared file servers
D)Gmail

Question 25

Workflows cannot be defined on Microsoft SharePoint for multistage business processes.

Question 26

Which of the following statements regarding Google Drive is true?

A)Users receive an email when a document is made available to them.
B)A Google account is the same as a Gmail account.
C)Microsoft Excel documents cannot be uploaded to Google Drive.
D)A Google account is not essential to use Google Drive.

Question 27

The degree of version management is very high in email attachments.

Question 28

Systems that provide version management track changes to documents and provide features and functions to accommodate concurrent work.

Question 29

Which of the following is a content sharing technique in which the sender does not have any control or record of changes made to the shared content?

A)blog
B)Google Docs
C)email with attachments
D)Windows WebApps

Question 30

The document checkout feature in SharePoint allows users to simultaneously edit documents.

Question 31

In version-control systems,shared documents are often placed in shared directories,called libraries.

Question 32

What is version management and why is it important?

Question 33

Which of the following statements is true of shared content with version management?

A)Systems that provide version management track changes to documents.
B)Content sharing methods that provide version management cannot accommodate concurrent work.
C)Version management makes it impossible to know who changed the document and when.
D)Version management systems provide version control.

Question 34

Which of the following statements is true of Microsoft SharePoint?

A)SharePoint does not support restriction of access to documents.
B)If a document has been checked out by a user,SharePoint does not allow other users to edit it.
C)When a user disapproves a document,the next person in the workflow receives it.
D)SharePoint converts shared documents to the Google Docs format.

Question 35

The alerts feature on SharePoint ________.

A)sends a team member an email whenever a task is assigned to him or her
B)cannot send emails about new events,but can send notifications to Microsoft accounts
C)can send emails only when a new task is created
D)requires team members to check the task list for new tasks every hour

Question 36

Which of the following statements is true of collaboration tools?

A)Google Grid allows only one user to edit a document at a time.
B)It is possible to filter task lists to show only noncompleted tasks using SharePoint.
C)Google Grid permits only the uploader to make changes to a task list.
D)Users cannot add their own data to the default format of the task list in SharePoint.

Question 37

A Google account is not essential to access Google Drive.

Question 38

Which of the following systems provides version control while sharing content?

A)file servers
B)Google Drive
C)emails with attachments
D)Microsoft SharePoint

Question 39

Version management systems provide version control.

Question 40

Using file servers to share documents is better than sending files as email attachments.

Question 41

At time zero,a minimal collaboration tool set gives the most capability.

Question 42

With SharePoint,it is possible to filter task lists to show only noncompleted tasks.

Question 43

With the minimal collaboration tool set,a participant should be able to collaborate with his team,though he will get little support from the software.

Question 44

Which of the following statements is true of collaboration tool sets?

A)Comprehensive tool sets take the longest time to learn.
B)Good collaboration tool sets have built-in discussion boards.
C)Good tool sets include workflow control as an inbuilt feature.
D)Minimal tool sets allow sharing of video files.

Question 45

The good collaboration tool set includes content management and control,workflow control,online meetings in which participants can view shared whiteboards,applications,and monitors.

Question 46

With the ________ collaboration tool set,a participant has the ability to conduct multiparty audio and video virtual meetings,and he/she will also have support for concurrent access to document,spreadsheet,and presentation files.

A)comprehensive
B)minimal
C)optimal
D)good

Question 47

What are the three sets of collaboration tools?

Question 48

SharePoint can be configured to send email alerts when certain events occur.

Question 49

With the ________ collaboration tool set,a participant should be able to collaborate with his team,though he will get little support from the software.

A)optimal
B)minimal
C)good
D)comprehensive

Question 50

Explain the importance of Microsoft SharePoint in task management.

Question 51

A minimal collaboration tool set gives the user a considerable competitive advantage as a professional.

Question 52

The ________ collaboration tool set has a full set of features,including content management and control,workflow control,online meetings in which participants can view shared whiteboards,applications,and monitors.

A)minimal
B)optimal
C)good
D)comprehensive

Question 53

Which of the following statements is true of a product power curve?

A)A flat line on a power curve means the user is increasing the utility gained from the product.
B)The power curve of a minimal collaboration tool set rises steadily with time.
C)At time zero,the ideal power curve is at zero.
D)The power curve of a comprehensive set has the longest flat spot in the beginning.