Deck 3: Group Member Participation

Question 1

Generally,when is the best time in a meeting agenda to address important and difficult issues?

A)At the beginning of the meeting
B)During the middle portion of the meeting
C)During the last third of the meeting
D)At the end of the meeting
E)These items do not need to be placed on the agenda

Answer 1

B

Question 2

During their group meeting,Rachel kept having a side conversation with the person sitting next to her.What disruptive behavior is Rachel displaying?

A)Nonparticipant
B)Texter
C)Loudmouth
D)Interrupter
E)Whisperer

Answer 2

E

Question 3

The written record of a group's discussion and activities is referred to as

A)the minutes.
B)an action item.
C)an agenda.
D)a report.
E)a call to order.

Answer 3

A

Question 4

During their group meeting,Jenny talked too much in an overly forceful way so that no one else had a chance to speak.What disruptive behavior is Jenny displaying?

A)Nonparticipant
B)Texter
C)Loudmouth
D)Interrupter
E)Whisperer

Question 5

The chairperson of a meeting should do all of the following EXCEPT

A)notify everyone who should attend.
B)prepare for participation in the discussion.
C)distribute minutes and reports after the meeting.
D)keep the group focused on the task.
E)take minutes during the meeting.

Question 6

At what point in the agenda does a chairperson officially begin a meeting?

A)At the call to order
B)During the approval of the agenda
C)During the approval of the previous meeting's minutes
D)After reports from individuals and subcommittees
E)After unfinished business is completed

Question 7

At what point in a business meeting should group members approve the agenda and minutes?

A)Right after the call to order
B)Right after routine reports are shared
C)Before the discussion of unfinished business
D)Before the discussion of new business
E)Right before final announcements by members

Question 8

_________ is the outline of items to be discussed and the tasks to be accomplished at a meeting.

A)A set of minutes
B)An action item
C)An agenda
D)A report
E)A call to order

Question 9

A sentence such as "Let Debbie finish her point first,and then we'll hear other viewpoints" can help a group deal with a member whose disruptive behavior fits the description of a

A)loudmouth.
B)interrupter.
C)whisperer.
D)latecomer.
E)tension releaser.

Question 10

To keep a meeting moving at a comfortable pace,the chairperson should

A)review the agenda with all members.
B)distribute materials needed for the discussion of issues.
C)ask members to evaluate the meeting at the end of the meeting.
D)begin on time without waiting for latecomers.
E)avoid placing a time limit on each agenda item.

Question 11

The elections committee of the Student Government Council is making preparations for the upcoming campus elections.During what part of the agenda should the elections committee chairperson report on the status of the committee's work?

A)Call to order
B)Unfinished business
C)New business
D)Announcements
E)Reports from individuals and subcommittees

Question 12

Which of the following answers identifies the three indispensable elements of a meeting identified in your text?

A)place,people,and purpose
B)members,collaboration,goal
C)structure,chairperson,schedule
D)goal,quality content,and structure
E)spontaneity,structure,and strategies

Question 13

Which of the following questions can help you decide whether or not to schedule and conduct a meeting?

A)"Is an immediate decision or response needed?"
B)"Who should attend the meeting?"
C)"Where should we hold the meeting?"
D)"When and where should we meet?"
E)"What materials do we need?"

Question 14

When an association's Board of Directors meets to revise an outdated set of by-laws,they are participating in

A)a problem-solving meeting.
B)a decision-making meeting.
C)an information-sharing meeting.
D)an instructional meeting.
E)an executive.

Question 15

Which two group dialectics are particularly relevant when planning and conducting meetings?

A)Structure ↔ spontaneity and leadership ↔ followership
B)Individual goals ↔ group goals and conformity ↔ nonconformity
C)Heterogeneous ↔ homogeneous and conflict ↔ cohesion
D)Engaged ↔ disengaged and open system ↔ closed system
E)Followership ↔ leadership and conflict ↔ cohesion

Question 16

All of the following strategies can help a group curb the disruptive behavior of a loudmouth EXCEPT

A)Interrupt the loudmouth.
B)Have that person take minutes.
C)Acknowledge that you understand the person's positions.
D)Ask for viewpoints from other members.
E)Avoid conflict by ignoring the person.

Question 17

Which of the following theoretical perspectives describes the need to balance dialectic tensions such as both individual and group goals,both structure and spontaneity,and both conflict and cohesion?

A)Chaos
B)Complexity
C)Order
D)Structuration
E)Deliberation

Question 18

All of the following criteria should be considered when determining who should be invited to a meeting EXCEPT

A)individuals who will be affected directly by the outcome.
B)individuals with special expertise.
C)individuals who disagree or represent minority viewpoints.
D)individuals who have the power to implement decisions.
E)individuals who are uninvolved in the issues scheduled for discussion.

Question 19

In general,when members are late to a meeting,the chairperson should

A)wait to start until all members have arrived.
B)review what has been accomplished whenever a latecomer arrives.
C)let latecomers sit without participating until they have observed enough to be able to contribute.
D)publicly reprimand latecomers.
E)assign latecomers tasks that no one else wants to do.

Question 20

The Committee to Save Patterson Park began a discussion of plans to organize a park cleanup day.There was not enough time during the meeting to finish the discussion.In what part of the agenda for the next meeting should this issue appear?

A)Call to order
B)Reports from individuals and subcommittees
C)Unfinished business
D)New business
E)Announcements

Question 21

A chairperson's job is complete when a meeting adjourns..

Question 22

All of the following principles form the basis for parliamentary procedure EXCEPT

A)the group uses a 2/3 vote to ensure the majority rules.
B)the group accepts the will of the majority even though some members may not like the decision.
C)the group follows an approved agenda that promotes orderly business.
D)the group protects the rights of all members by guaranteeing everyone the right to speak.
E)the group balances speaking time and opportunities between members who support and those who oppose a proposal.

Question 23

A business agenda should include several items including a call to order,approval of the agenda,reports,unfinished business,and new business..

Question 24

If members come late to a scheduled meeting,they should sit without participating until they have observed enough of the meeting's discussion to contribute responsibly..

Question 25

Once the chairperson has prepared an agenda,group members should not request modifications or additions before or during the meeting..

Question 26

Which Principle of Parliamentary Procedure is expressed in the following rule: Every member has the right to vote and run for office,and the same rules apply to all members?

A)Majority rule
B)Minority rights
C)Equal opportunity
D)Balanced discussion
E)Orderly Progress

Question 27

If there is nothing important to talk about,a meeting can do more harm than good..

Question 28

All meetings follow the traditional sequence of business agenda items..

Question 29

Deborah Duarte and Nancy Snyder point out that "technology cannot make up for poor planning or ill-conceived meetings.In fact,it can make the situation worse." To avoid such problems in a virtual meeting,you should

A)begin a virtual meeting by reviewing the meeting's agenda.
B)invite more people to participate because virtual meetings are typically not restricted in size due to the number of seats in a conference room.
C)make sure participants have access to the technology and know how to use it effectively.
D)use technology you've used before so you don't have to worry about testing it prior to meeting with the group.
E)avoid using virtual meetings if at all possible.

Question 30

A good chairperson encourages participation and constructive disagreement..

Question 31

In general,the ideal meeting length is one hour..

Question 32

A coincidental gathering of group members does not constitute a meeting..

Question 33

A meeting's official chairperson is responsible for reviewing the minutes,distributing the minutes of the meeting,and sending any reports that were prepared..

Question 34

Questions such as "Is an immediate decision needed?" and "Are members prepared to discuss the topic?" should be asked when determining the Meeting Planning Question "Why are we meeting?".

Question 35

The chairperson of a meeting is always the group's leader..

Question 36

Which Principle of Parliamentary Procedures is express in the following rules: (1)Only one person may speak at a time,(2)Only one proposal or subject may be discussed at a time,and (3)Members must limit their remarks to the topic under discussion.

A)Majority rule
B)Minority rights
C)Equal opportunity
D)Balanced discussion
E)Orderly Progress

Question 37

You should balance the sequence of discussion topics in an agenda by putting important and difficult items at the very beginning of the meeting..

Question 38

Which kind of motion comes first in the order of precedence in Parliamentary Procedures? In other words,if this motion is made by a group member,the discussion must stop to consider this motion before any other?

A)Motion to recess
B)Motion to adjourn
C)Motion to amend
D)Motion to limit or extend debate
E)Motion to refer to committee

Question 39

After group members approve a business meeting's agenda and minutes,the next step is to take up new business..

Question 40

According to one study,more than 70% of executives report that most of the meetings they attend are a waste of time..

Question 41

Robert's Rules of Order is considered the "parliamentary bible" by many organizations..

Question 42

The person assigned as a meeting recorder can leave some members' comments "off the record" if the group decides that the comments are irrelevant or inappropriate..

Question 43

Effective groups learn how to adapt to member misbehaviors..

Question 44

Well-prepared minutes are extensive and detailed..

Question 45

The person assigned as a meeting recorder is responsible for reviewing the minutes,distributing the minutes of the meeting,and sending any reports that were prepared..

Question 46

Regardless of the complexity or importance of an issue,parliamentary rules state that a group must accept the will of the majority even if the majority wins by only 1 vote..

Question 47

By looking through a group's minutes over a period of time,you can learn about the group's activities and measure how productive the group has been..

Question 48

Many virtual teams meet at the same time of day for every meeting or have a standing meeting time that works for everyone..

Question 49

The person assigned as a meeting recorder should make sure to word decisions,motions,action items,and deadlines exactly as the group makes them..

Question 50

If you are the chairperson,start the meeting at the scheduled time.Do not waste meeting time by summarizing meeting business for the benefit of latecomers..

Question 51

Because parliamentary procedure requires that the majority rules,it does not guarantee that every member has an equal right and opportunity to speak before a vote is taken..