Deck 12: Business Presentations

Question 1

Doug has just told his audience that engineering a hostile business takeover is similar to conducting guerilla warfare. He is using what technique?

A) Personal anecdote
B) Metaphor
C) Personalized statistic
D) Analogy

Answer 1

D
Explanation:This is an example of an analogy, which compares similar traits between dissimilar things.

Question 2

Vanessa is explaining to upper-level management how converting to a four-day workweek can solve their budget woes by decreasing expenses. How will she most likely organize her presentation?

A) Geography/space
B) Chronological
C) Problem/solution
D) Value/size

Answer 2

C
Explanation:Vanessa is identifying a problem (budget woes) and offering a solution (compressed workweek to decrease costs).

Question 3

What is the biggest problem with most oral presentations?

A) Failure to focus on a few principal ideas
B) Use of too many visuals
C) Lack of eye contact with the audience
D) Unprofessional attire

Answer 3

A
Explanation:The best oral presentations focus on a few key ideas. The biggest problem with most oral presentations is a failure to limit the main point to a few principal ideas.

Question 4

Skilled speakers use the conclusion to

A) introduce one additional main point of interest to the audience.
B) summarize the main themes of the presentation.
C) establish their credibility with the audience.
D) develop their main points thoroughly.

Question 5

The best speakers build audience rapport. Rapport can be defined as

A) a bond connecting the speaker with the audience.
B) awareness of topic importance.
C) understanding of key points.
D) ability to hear clearly.

Question 6

Good visual aids during a business presentation

A) emphasize and clarify main points.
B) increase audience interest.
C) help to jog the memory of a speaker.
D) do all of these.

Question 7

Effective speakers must be aware of their nonverbal messages. Nonverbal means

A) content delivered by visual aids.
B) information included on the outline but not in the speech.
C) appearance, movements, and vocal qualities.
D) body language only.

Question 8

After stating your purpose for the presentation, what is your next important step?

A) Conducting research
B) Checking out the room where the presentation will be made
C) Preparing your PowerPoint slides
D) Analyzing the audience

Question 9

After analyzing your audience, you have decided that audience members will be friendly and interested in your topic. What delivery style should you use?

A) You should be warm, pleasant, and open; and you should use a lot of eye contact and smiles.
B) You should be calm and controlled, and you should speak evenly and slowly.
C) You should be controlled and do nothing showy; you should use confident, small gestures.
D) You should be dynamic and entertaining; you should also use large gestures and move around.

Question 10

Jessica tells the audience that she has been a social networking professional for five years and that she has helped over 100 local businesses learn how to use social networking for marketing purposes. She is attempting to

A) capture her listeners' attention and get them involved.
B) preview the main points of her presentation.
C) present the main goals of her presentation.
D) identify herself and establish credibility.

Question 11

Which of the following statements about business presentations and speaking skills is most accurate?

A) Speaking skills are useful only for individuals in upper-level positions.
B) Organizations today are increasingly interested in hiring people with good presentation skills.
C) For many positions only technical skills are needed, not communication skills.
D) Oral presentations in the workplace are necessary only when you must motivate action.

Question 12

To help her listeners keep track of where she is in the presentation, Mallory has just said, Next I will discuss three plans for reducing waste. What verbal signpost is Mallory using?

A) Summarizing
B) Previewing
C) Switching directions
D) Enumeration

Question 13

Some repetition in oral presentations

A) is necessary because speaking speed is much greater than listening speed.
B) is helpful because it increases audience comprehension and retention.
C) bores listeners and should be avoided.
D) encourages daydreaming and makes the speaker sound unprepared.

Question 14

The most important part of preparing for an oral presentation is

A) analyzing the audience.
B) determining the purpose.
C) gathering research.
D) deciding what you're going to wear so that you'll look professional.

Question 15

Which of the following is the best example of a statement of purpose for an oral presentation?

A) To persuade the board of directors to offer stock options to all employees.
B) To persuade my audience in a short, interesting, and effective speech.
C) This oral presentation will both entertain and inform the listeners about my topic.
D) The next hurricane could cause even more widespread gas shortages, which we can't afford.

Question 16

The body of a short, 20-minute presentation should focus on

A) at least five to eight main points.
B) up to ten main points.
C) approximately two to four main points.
D) as many points as necessary to get your message across.

Question 17

The introduction to your oral presentation should do all but which of the following?

A) Preview the main points of your presentation.
B) Capture your listeners' attention and get them involved.
C) Develop the main point with adequate explanation and details.
D) Introduce yourself and establish your credibility.

Question 18

Which of the following statements about preparing for an oral presentation is not accurate?

A) Many people feel a great deal of anxiety when getting ready for an oral presentation.
B) You can lay the foundation for a professional performance by focusing on preparation, organization, audience rapport, visual aids, and delivery.
C) If you prepare well, you will eliminate all your fears of public speaking.
D) For many people, fear of speaking before a group is even greater than fear of dying.

Question 19

In the conclusion you say, I recommend developing and posting on YouTube high-quality videos to recruit new employees. You are using the conclusion to

A) introduce one additional main point of interest to the audience.
B) review the main themes of the presentation.
C) include a statement that allows you to depart gracefully.
D) provide a final action-oriented focus.

Question 20

At the beginning of his presentation, Zachary asked, Do you want to cut your commute costs by more than 75 percent? By asking this question, Zachary is

A) identifying himself and establishing credibility.
B) previewing the main points of his presentation.
C) capturing listeners' attention and getting them involved.
D) misleading his audience.

Question 21

Because they create dynamic, colorful presentations, the visual aid that is the business standard for presenting, defending, and selling ideas is

A) overhead transparencies.
B) flipcharts.
C) multimedia slides.
D) handouts.

Question 22

Nathan is presenting statistics about the diversity of college students in different parts of the country. He will most likely organize by chronology.

Question 23

Good organization and conscious repetition are the two most powerful keys to audience comprehension and retention.

Question 24

The most important part of preparation for an oral presentation is deciding the purpose.

Question 25

Speaking skills are useful at every career stage.

Question 26

Clayton is designing a PowerPoint slide show to use during a presentation to his colleagues, which will be given in a darkened conference room. What should Clayton do?

A) Place the greatest focus on the visual component of his slides because this will be his audience's focus.
B) Use as many special effects (animation, sound effects, and so on) as possible to maintain his audience's interest.
C) Use light text on a dark background.
D) Clayton should do all of these.

Question 27

Anecdotes or quotations should be used only in introductions, not in conclusions, to business presentations.

Question 28

You can avoid one of the biggest problems with most oral presentations if you focus your speech on a few key ideas.

Question 29

Which of the following is the best advice for taking audience questions at the end of a presentation?

A) Announce the question-and-answer period in the conclusion of your presentation.
B) If you don't know the answer to a question, you should offer your best guess or make up an answer.
C) Begin each answer with a repetition of the question.
D) Direct your answers just to the person who asked the question.

Question 30

Once you have determined the kind of audience you will have, the most important step is to plan your presentation so that it focuses on audience benefits.

Question 31

Meghan will be giving a PowerPoint presentation during a meeting and wants to make sure that her audience is engaged. What should she do?

A) Keep a careful eye on the computer monitor or screen to make sure she doesn't miss anything.
B) Read the bullet points word for word to make sure her audience understands the information.
C) Use a laser pointer to highlight slide items to discuss.
D) Make the room as dark as she can to make her slides more visible.

Question 32

A professional way to end a presentation is to say something like That's it.

Question 33

Which of these is the most effective technique to lessen stage fright?

A) Wear comfortable, relaxed clothing to enhance self-confidence.
B) Know your subject thoroughly.
C) Display a fully animated PowerPoint presentation.
D) Picture your audience without any clothes on.

Question 34

Which of the following is the best recommendation for delivering an effective oral presentation?

A) Memorize the entire oral presentation so that you don't have to use notes.
B) Read the entire oral presentation to the audience so that nothing important will be overlooked.
C) Use the notes method, using note cards or an outline containing key sentences and major ideas.
D) Wing it!

Question 35

It may be appropriate to begin a speech with a promise, a question, an anecdote, and even a joke.

Question 36

For effective presentation slides, you should apply the 6-x-6 rule to most slides. The 6-x-6 rule means that

A) the entire presentation has no more than six slides.
B) each slide has no more than six words per line and no more than six lines.
C) each main idea has no more than six bullet points.
D) each slide is discussed for six minutes.

Question 37

You will make the best connection with your audience by providing the hard, dry facts and avoiding personalized statistics or personal anecdotes.

Question 38

Which of these is the most accurate description of pausing and silence in a presentation?

A) Don't pause when you first approach the audience because you will appear unsure.
B) Fill awkward silences with short phrases such as "you know" or "basically."
C) Words always carry more impact than a silent pause.
D) Silence is preferable to meaningless fillers.

Question 39

What is the best advice for composing a PowerPoint slide show?

A) Always design your own template to show your creativity and uniqueness.
B) Occasionally convert bullet points to diagrams, charts, and other images to make your slideshow more interesting.
C) When including numbers, using lists is more effective than placing the numbers in charts or graphs.
D) Make sure that every point has at least one bullet point and one visual.

Question 40

Jake is nervous about his upcoming presentation. What should he do to combat his stage fright?

A) Hold his breath as long as he can to clear his head
B) Tell the audience that he's nervous to get them to empathize with him
C) Ignore any stumbles and keep going
D) Have a stiff drink right before presenting

Question 41

In the ___________ of your presentation, you should summarize your main themes and leave the audience with something memorable.

Question 42

Your main points should be developed in the _________ of your presentation.

Question 43

PowerPoint's spell check feature will catch all spelling and grammar errors that appear on your slides.

Question 44

_________ analysis issues include size, age, gender, experience, and professional background.

Question 45

When preparing a multimedia presentation, start with the text first and add graphics later.

Question 46

Next, therefore, on the contrary, moreover, and in conclusion are examples of transitional expressions.

Question 47

A comparison of similar traits between dissimilar things, such as Searching for the gene that causes this disease is similar to looking for one, specific, tiny pebble on the bottom of the ocean, is a(n) _______________.

Question 48

When answering audience questions, it's okay to start debating the questioner to show that you're right.

Question 49

Robert is preparing a PowerPoint slide show for a foreign audience. He must choose his background colors carefully.

Question 50

You should capture listeners' attention, introduce yourself, establish your credibility, and preview your topic in the _________ of your presentation.

Question 51

You should present your first sentence from memory to establish rapport with the audience through eye contact.

Question 52

The simplest option for moving your multimedia presentation to the Web involves a Web conference or broadcast.

Question 53

If your audience will be dressed casually, it is best if you dress casually for your presentation.

Question 54

The best plan, by far, to create a convincing presentation is to read your entire presentation to your audience so that you don't omit anything.

Question 55

Poorly designed PowerPoint presentations are the fault of the creator and not the software itself.

Question 56

It is normal to experience some degree of stage fright when speaking before a group.

Question 57

You have just made the statement This financial bailout is a missed field goal as the clock runs out. This is an example of a metaphor.

Question 58

Create a slide only if the slide generates interest and helps the audience follow your ideas, highlights points you want your audience to remember, introduces or reviews key points, provides a transition from one idea to the next, or illustrates and simplifies complex ideas.

Question 59

Creating speaker's notes from your PowerPoint slides is helpful because these notes allow you to read your presentation word for word from the notes.

Question 60

Lindsay plans to give her audience a handout with images of her PowerPoint slides. The best time to distribute this handout is after her presentation to maintain audience control.

Question 61

For best results when composing your PowerPoint slides, choose an existing ___________ designed by a professional who knows how to combine harmonious colors, borders, bullet styles, and fonts for pleasing visual effects.

Question 62

Knowledgeable speakers help the audience recognize the organization and main points in an oral message with ____________ signposts that keep listeners on track.

Question 63

Even if you give a face-to-face presentation, consider posting your slides online for others to access because attendees appreciate these ____________ handouts.

Question 64

______________ delivery means speaking freely, generally without notes, after preparation and rehearsing. It means that in your talk you comment on the electronic slideshow you have prepared and rehearsed several times.

Question 65

_________ points in a PowerPoint presentation consist of concise and parallel key phrases.