Deck 9: Project Communication,tracking,and Reporting

Question 1

The Schedule Performance Index SPI)for our project is greater than one 1)and so we would anticipate that all other things being equal,our project will finish ahead of schedule.

Answer 1

True

Question 2

Planned value PV)is the planned or budgeted cost of work scheduled for an activity or component of the WBS.

Answer 2

True

Question 3

Given the advances that have been made in telecommunications and IT technology in general,there is little value or necessity today for Face-to-Face F2F)meetings.

Answer 3

False

Question 4

If a stakeholder has been judged to adversarial and having a vested interest in the failure of your project,it would probably be wise to keep him/her out of the communication loop.

Question 5

As a project manager,you would be pleased see a Cost Performance Index CPI less than one 1)for your project

Question 6

A good project metric should be understandable,quantifiable,cost effective,proven,and be effective.

Question 7

Generally,the more metrics one adopts,the greater the project control.

Question 8

The Estimate At Completion EAC)is a project metric that can be used to estimate the most likely total or final cost of the project based on the project's performance and any risks that should be considered.

Question 9

All of the project stakeholders should receive exactly the same information regarding the project's progress in order to eliminate any miscommunication.

Question 10

A project metric should be obtained from observable,quantifiable data that allows the team and other stakeholders to gauge the efficiency and effectiveness of the work being done.

Question 11

Earned value provides a performance measurement that tells us how much of the budget we really should have spent for the work completed so far.

Question 12

One attribute of a good project metric is that it should be subjective so that a stakeholder can understand the project manager's personal opinion or insight as to how the project is progressing.

Question 13

Budget At Completion BAC)is the total planned cost of a project.

Question 14

The Expected Time Complete ETC)provides an estimate for completing the scheduled work that remains.

Question 15

The project manager must have a clear picture of how the actual progress or work compares to the baseline plan in order to make well-informed decisions,take appropriate actions,or to make adjustments to the project plan.

Question 16

The purpose of a project review is to not only show evidence that the project work is being completed,but also that the work is being completed according to various standards or agreed upon requirements.

Question 17

The project communications plan may be informal depending on the needs of the project stakeholders and the size of the project.

Question 18

A cost variance CV)can be positive or negative,but never zero.

Question 19

The schedule variance SV)shows the difference between the current progress of the project and its original or planned value.

Question 20

Internet and Web-Based technologies have a significant role to play in communication and collaboration efforts of project teams.

Question 21

Cost Variance CV)= Earned Value - ___________.

A)Budget at Completion BAC)
B)Budgeted cost of remaining work BCRW)
C)Schedule Variance SV)
D)Actual Cost AC)
E)None of the above

Question 22

Earned Value tells us __________

A)how much we actually spent for work completed
B)how much we budgeted to spend at the beginning of the project
C)how much of the budget we have left to spend on the project
D)how much of the budget we really should have spent on the work completed so far
E)None of the above

Question 23

Cost Variance CV)is __________

A)how much we actually spent for work completed
B)how much we budgeted to spend at the beginning of the project
C)how much of the budget we have left to spend on the project
D)how much of the budget we really should have spent on the work completed so far
E)the difference between the estimated cost and how much we have actually spent

Question 24

Expected Time to Completion ETC)is __________

A)how much time it took to complete the work
B)how long we expected the task to take
C)how much time we have left to complete the project
D)how much time it should have taken to complete the task
E)how much longer it will take to complete the project

Question 25

A _________ is a formal or informal meeting that shows evidence of project work that has been completed and work and provides a forum for surfacing issues,problems,decision-making.

A)Budget report
B)Project review
C)Progress report
D)Forecast report
E)News report

Question 26

In Project Communications Management,getting the right information to the right stakeholders in the right format is _____.

A)identify stakeholders
B)plan communications
C)distribute information
D)manage stakeholder expectations
E)report performance

Question 27

If you hired a consulting firm to develop a system which is estimated to take four months to complete with the tasks evenly divided over the four months and you agree to pay for the project with equal monthly installments,those payments would be called:

A)Planned Value PV)
B)Budget At Completion BAC)
C)Actual Cost AC)
D)Earned Value EV)
E)None of the above

Question 28

In Project Communications Management,_____focuses on the collection and dissemination of project ionformation to the various project stakeholders.

A)identify stakeholders
B)plan communications
C)distribute information
D)manage stakeholder expectations
E)report performance

Question 29

In Project Communications Management,identifying people or organizations that have a positive or negative interest in the project's outcome is _____.

A)identify stakeholders
B)plan communications
C)distribute information
D)manage stakeholder expectations
E)report performance

Question 30

If we know the Actual Cost of a WBS component,what other value do we need to know in order to calculate the cost performance index CPI)?

A)Budget at Completion BAC)
B)Budget costs of remaining work BCRW)
C)Schedule Variance SV)
D)Expected Time Complete ETC)
E)Earned Value EV)

Question 31

A _________ describes the present state of the project and provides compares the project's actual progress to the baseline plan.

A)Budget report
B)Status report
C)Progress report
D)Forecast report
E)News report

Question 32

Actual Cost AC)is __________

A)how much we actually spent for work completed
B)how much we budgeted to spend at the beginning of the project
C)how much of the budget we have left to spend on the project
D)how much of the budget we really should have spent on the work completed so far
E)None of the above

Question 33

Budget At Completion BAC)is __________

A)how much we actually spent for work completed
B)how much we budgeted to spend at the beginning of the project
C)how much of the budget we have left to spend on the project
D)how much of the budget we really should have spent on the work completed so far
E)None of the above

Question 34

Schedule Variance SV)is __________

A)how much time it took to complete the work
B)how long we expected the task to take
C)how much time we have left to complete the project
D)how much time it should have taken to complete the task
E)the difference between the current progress and the original schedule

Question 35

Estimate at Completion EAC)is __________

A)how much we actually spent for work completed
B)how much we budgeted to spend at the beginning of the project
C)how much of the budget we have left to spend on the project
D)how much of the budget we really should have spent on the work completed so far
E)how much we spent to complete the project

Question 36

EV-AC =

A)Cost performance index CPI)
B)Scheduled performance index SPI)
C)Cost Variance CV)
D)Minimum funds needed MFN)
E)None of the above

Question 37

In Project Communications Management,providing relevant and timely information to each stakeholder _____.

A)identify stakeholders
B)plan communications
C)distribute information
D)manage stakeholder expectations
E)report performance

Question 38

Barring a change in project scope and given a Cost Performance Index CPI)that is less than 1,the most reasonable inference to draw is that:

A)The project will likely finish earlier than planned.
B)The project will likely finish later than planned.
C)The project will likely cost more than planned.
D)The project will likely cost less than planned.
E)The project will likely be on time and on budget.

Question 39

Barring a change in project scope and given a Schedule Performance Index SPI)that is greater than 1,the most reasonable inference to draw is that:

A)The project will likely finish earlier than planned.
B)The project will likely finish later than planned.
C)The project will likely cost more than planned.
D)The project will likely cost less than planned.
E)The project will likely be on time and on budget.

Question 40

In Project Communications Management,ensuring that clear,consistent,and timely communication satisfies the information needs and that project stakeholder issues are resolved is _____.

A)identify stakeholders
B)plan communications
C)distribute information
D)manage stakeholder expectations
E)report performance

Question 41

A _________ predicts the future status or progress of the project.

A)Budget report
B)Status report
C)Progress report
D)Forecast report
E)News report

Question 42

The total planned cost of the project is computed before the project work begins.This metric is called the:

A)Planned Value PV)
B)Budget At Completion BAC)
C)Actual Cost AC)
D)Expected Time Complete ETC)
E)Estimate at Completion EAC)

Question 43

The cost incurred for completing a scheduled task or WBS component is the

A)Planned Value PV)
B)Budget At Completion BAC)
C)Actual Cost AC)
D)Expected Time Complete ETC)
E)Estimate at Completion EAC)

Question 44

What is the purpose of a project communications plan? What kinds of things should this plan address?

Question 45

Which of the following is not likely a characteristic of a good project metric?:

A)Understandable
B)Quantifiable
C)Cost Effective
D)Subjective
E)High Impact

Question 46

Information distribution includes all of the following EXCEPT:

A)Face-To-Face Meetings
B)Telephone,e-mail,and other wireless devices
C)Web-based technologies
D)Threaded discussion areas
E)All of the above are examples of information distribution

Question 47

Describe the PMBOK area called project communications management.

Question 48

A _________ shows how the scope,features or functionality,or work is being completed over time.

A)Budget report
B)Status report
C)Progress report
D)Forecast report
E)Burndown Chart

Question 49

What is Planned Value PV)?

Question 50

What are project metrics?

Question 51

The metric that provides an estimate of the most likely total or final cost of the project based on the project's performance and any risks that should be considered is the:

A)Planned Value PV)
B)Budget At Completion BAC)
C)Actual Cost AC)
D)Expected Time Complete ETC)
E)Estimate at Completion EAC)

Question 52

The budgeted cost of work scheduled for an activity or component of the WBS is the _____.

A)Planned Value PV)
B)Budget At Completion BAC)
C)Actual Cost AC)
D)Expected Time Complete ETC)
E)Estimate at Completion EAC)

Question 53

What is Budget at Completion BAC)?

Question 54

Why is effective and efficient communication vital to a project?

Question 55

Describe how the SPI and CPI can be used to forecast the final cost of a project.

Question 56

Describe the concept of earned value.

Question 57

A metric that provides an estimate for completing the scheduled work that remains once the project is started is called the

A)Planned Value PV)
B)Budget At Completion BAC)
C)Actual Cost AC)
D)Expected Time Complete ETC)
E)Estimate at Completion EAC)

Question 58

What is Actual Cost AC)?

Question 59

Describe the qualities of a good project metric.

Question 60

Why should a project manager be concerned with monitoring a project's progress?

Question 61

What is a project review and what purpose does it serve?

Question 62

What is a progress report?

Question 63

What is a status report?