Question 1

Trip reports help managers monitor employee activities.

Accepted Answer

Trip reports provide information about the activities and accomplishments of employees while they are traveling for work. This helps managers monitor their performance and evaluate their effectiveness in meeting company goals.

Question 2

In a recommendation report,do not summarize the problem or situation; instead,provide only the recommended actions.

Accepted Answer

A recommendation report should include a brief summary of the problem or situation, including relevant background information and any constraints or limitations. This introduction helps readers understand the context for the recommended actions and why they are necessary.

Question 3

Progress reports for external clients should be delivered via email.

Accepted Answer

The method of delivering progress reports to external clients should be based on the client's preference or the agreement made at the start of the project, which could include email, physical meetings, video calls, or a project management tool, among others.

Question 4

The two categories of informal report are and&#10;.

Accepted Answer

The answer of The two categories of informal report are...

Question 5

Analytical reports&#10;(a)provide information.&#10;(b)provide conclusions.&#10;(c)evaluate and interpret information.&#10;(d)a and b.&#10;(e)a,b,and c.

Accepted Answer

Analytical reports not only provide information and conclusions but also evaluate and interpret the information. Therefore, all of the given choices are true.

Question 6

In a trip report,&#10;(a)do not include the names of people and places.&#10;(b)avoid personal impressions.&#10;(c)express a willingness to answer follow-up questions.&#10;(d)b and c.&#10;(e)a,b,and c.

Accepted Answer

Including names of people and places may violate their privacy, so it is best to avoid it. However, personal impressions are necessary to provide a complete and accurate report. It is also important to express a willingness to answer follow-up questions for clarity and further information.

Question 7

To give a colleague constructive criticism,write a report.

Accepted Answer

The answer of To give a colleague constructive criticism,write a...

Question 8

Minutes serve as an official record of a meeting.

Accepted Answer

Minutes are a written record of what happened during a meeting, including decisions made, actions taken, and discussions held. They serve as an official record of the meeting and can be used as a reference for future meetings or as evidence in legal proceedings.

Question 9

Most informal reports are formatted as a memorandum.

Accepted Answer

Most informal reports are formatted as a memorandum, which is a concise and easy-to-read format commonly used for internal communication within an organization.

Question 10

Periodic activity reports and progress reports provide readers with identical information.

Accepted Answer

Periodic activity reports provide updates on ongoing activities, while progress reports provide a detailed overview of achievements towards specific goals. While there may be some overlap in the information they provide, they are not identical in nature.

Question 11

A peer review report is a type of recommendation report.

Accepted Answer

The answer of A peer review report is a type...

Question 12

Choose the most accurate option below.&#10;(a)Progress reports are written for internal personnel only.&#10;(b)Managers use progress reports to monitor employees and evaluate projects.&#10;(c)Using the memo format for a progress report is appropriate for an internal audience.&#10;(d)a and b.&#10;(e)b and c.

Accepted Answer

The answer of Choose the most accurate option below.&#10;(a)Progress reports...

Question 13

Types of informational reports include&#10;(a)trip reports and peer review reports.&#10;(b)progress reports,activity reports,and meeting minutes.&#10;(c)feasibility and recommendation reports.&#10;(d)peer review reports and progress reports.&#10;(e)trip reports,meeting minutes,and recommendation reports.

Accepted Answer

The answer of Types of informational reports include&#10;(a)trip reports and...

Question 14

Feasibility reports and recommendation reports are similar in that they both
(a)have managers and other decision makers as their primary audience.
(b)emphasize expected rather than possible benefits.
(c)discuss the problem or situation before the recommendation.
(d)a and b.
(e)a,b,and c.

Accepted Answer

The answer of Feasibility reports and recommendation reports are similar...

Question 15

Peer review reports should avoid suggesting alternative courses of action when providing constructive criticism.

Accepted Answer

The answer of Peer review reports should avoid suggesting alternative...

Question 16

Feasibility reports provide the background of a problem but do not offer recommendations or possible solutions.

Accepted Answer

The answer of Feasibility reports provide the background of a...

Question 17

Minutes are often distributed via email.

Accepted Answer

The answer of Minutes are often distributed via email....

Question 18

reports summarize general activities during a specific time period,whereas reports summarize accomplishments on a specific project..

Accepted Answer

The answer of reports summarize general activities during a specific...

Question 19

For meeting minutes,do all of the following except
(a)list attendees.
(b)describe agenda items.
(c)include personal commentary.
(d)include a title and the meeting date.
(e)record all decisions made.

Accepted Answer

The answer of For meeting minutes,do all of the following...

Question 20

When writing recommendation reports,&#10;(a)begin with a long and detailed subject line.&#10;(b)discuss the background in detail but keep the recommendation as brief as possible.&#10;(c)use an obsequious tone.&#10;(d)end with a list of benefits for taking action.&#10;(e)make headings broad and general.

Accepted Answer

The answer of When writing recommendation reports,&#10;(a)begin with a long...

Question 21

Peer review reports&#10;(a)begin by enumerating the negative points.&#10;(b)support criticism by offering specific examples.&#10;(c)are never written in memo format.&#10;(d)avoid offering suggestions or resources.&#10;(e)end by re-emphasizing all the negative points.

Accepted Answer

The answer of Peer review reports&#10;(a)begin by enumerating the negative...

Deck 21: Informal Reports