Deck 4: Human Resource Information Systems Needs Analysis

Question 1

The gap analysis is a process of comparing an organization's needs against its current capabilities.

Answer 1

True

Question 2

The current analysis addresses the Big 3 question of: Where are we going?

Answer 2

False

Question 3

The process of thoroughly gathering, prioritizing, and documenting an organization's HR information requirements is a:

A)needs analysis.
B)business case requirement.
C)planning analysis.
D)workflow chart.

Answer 3

A

Question 4

During the __________ phase of the System Development Life Cycle an organization's current capabilities are documented, new needs are identified, and the scope of an HRIS is determined.

A)Planning
B)Analysis
C)Implementation
D)Maintenance

Question 5

The process of identifying and fixing problems early in the system development lifecycle so as to avoid costly rework later is called:

A)lifecycle management
B)phase management
C)phase containment
D)system planning

Question 6

Which of the following is not typically part of long-range planning?

A)A focus on the "big picture"
B)A time frame of 5 and 10 years
C)Budgets and allocations of resources
D)Planning of specific projects

Question 7

Long-range planning…

A)focuses on the "big picture"
B)looks at time frames of 5 and 10 years
C)budgets and allocates resources
D)All of the above

Question 8

The current analysis addresses the Big 3 question of:

A)where are we now?
B)where are we going?
C)how are we going to get there?
D)when will we get there?

Question 9

Short-term planning refers to the planning of specific projects to be implemented in the near future following the guidelines established by the priorities in the _____________.

A)strategic plan
B)HRIS guidelines
C)long-range plan
D)needs analysis

Question 10

Data collection methods for the needs analysis include:

A)Interviews
B)Surveys and online tools
C)Organizational archives
D)All of the above

Question 11

The business requirements definition is the process when analyzing an HR system where an organization determines and documents its current and future needs.

Question 12

The Big 3 questions are:

A)asked only at the beginning of the system development life cycle.
B)answered only at planning phase of the system development life cycle.
C)asked and answered throughout the system development life cycle.
D)useful only during the planning phase of the system development life cycle.

Question 13

The process of documenting and comparing the current state of the HRIS with the desired future state based on needs that are not being met with the current system is called a

A)needs analysis
B)gap analysis
C)system design
D)HRIS plan

Question 14

When gathering data for the analysis phase it can be beneficial to talk with:,

A)employees who have worked in the firm for a long period of time
B)new employees
C)consultants outside the firm
D)all of the above

Question 15

Answering the question "where are we now" will typically require

A)one person with great knowledge of the organization
B)a small focused team of multidepartmental representatives
C)an outside consultant
D)a wide variety of individuals who will be brought in at different points to provide information and resources

Question 16

Long-range planning examines an organization's information beyond the present usually focusing on information needs in the future.

Question 17

A Legacy System is a large, up-to-date computer system or application.

Question 18

Planning and needs analysis can best be described as:

A)linear processes
B)iterative processes
C)single events
D)unrelated processes

Question 19

The Y2K situation is a good example of problems with

A)short-range planning
B)needs analysis
C)phase containment
D)maintenance

Question 20

In the context of the this book, needs analysis has been considered synonymous with

A)planning
B)business requirements definition
C)gap analysis
D)system development

Question 21

How is a gap analysis used?

Question 22

When gathering data for the analysis phase, discuss the pros and cons of speaking with people experienced with the firm (i.e., employees who have been with the firm for a long time).

Question 23

What is the purpose of "The Big 3"?

Question 24

Budgets and allocation of resources are typically part of long-range planning.

Question 25

Phase containment is the process of limiting the development of the system to focus on key initiatives.

Question 26

The needs analysis is synonymous with business requirements definition.

Question 27

Short-range planning typically involves planning for the next year.

Question 28

What is a gap analysis?

Question 29

What are the functions of the maintenance phase?

Question 30

The Y2K situation is a good example of phase containment.

Question 31

The process of thoroughly gathering, prioritizing, and documenting an organization's HR information requirements is a gap analysis.

Question 32

What are three phases of the typical System Development Life Cycle (SDLC)?

Question 33

'When will get there' is one of the big three questions.

Question 34

Planning and needs analysis can best be described as linear processes.

Question 35

When gathering data for the analysis phase it can be beneficial to talk with new employees.

Question 36

Why is phase containment so important?

Question 37

What is phase containment?

Question 38

When gathering data for the analysis phase, discuss the pros and cons of speaking with people who are not experienced with the firm (i.e., new employees or consultants).

Question 39

The process of system investigation examines the feasibility of a new system.