Deck 5: System Design and Acquisition

Question 1

A Data Flow is pictorially depicted by circles with the name of the type of data.

Answer 1

False

Question 2

The strength of using _________ is that the HR staff and developers can focus specifically on business processes, policies, and procedures instead of on technology, leading to stronger solutions.

A)gap analysis
B)the needs analysis
C)the physical model
D)the logical model

Answer 2

D

Question 3

The focus and goal of ___________ is the determination of the most effective means of translating business processes into a physical system including hardware and software.

A)logical design.
B)a flowchart.
C)physical design
D)a workflow chart

Answer 3

C

Question 4

You are working with a consultant on your HRIS.At your next meeting you expect to discuss the process model and data flows of the department.What should you expect the consultant to bring to the meeting?

A)One overall data flow diagram
B)Several context level data flow diagrams
C)Listings of the data needs of your HR department
D)Several data flow diagrams representing multiple levels of detail

Question 5

The strength of the _______model is that it focuses on how the hardware and software will actually operate.

A)logical
B)blueprint
C)physical
D)design

Question 6

You are involved with your organization's decision regarding the physical design of the HRIS.The most likely approach that your organization will use is to

A)Make changes to only the HR business processes without new or upgraded technology
B)Do nothing
C)Buy prepackaged, commercial off-the-shelf software (COTS)
D)Implement the business process changes along with new or upgraded technology

Question 7

After receiving the vendor responses, you have the opportunity to evaluate the relative strengths and weaknesses of each vendor.Which of the following would you consider in your assessment of the software options?

A)Functionality
B)IT Architecture and IT Integration
C)Price
D)All of the above

Question 8

Economic Feasibility is a feasibility assessment tool that focuses on the financial and economic benefits and costs which a new system would bring to the organization.

Question 9

The ____________ of a system focuses on the translation of business requirements into improved business processes, irrespective of any technological implementation.

A)logical design
B)business case requirement
C)physical design
D)workflow

Question 10

A ___________________ is a graphical representation of the key business activities and processes in the HR system, the system boundaries, any external individuals or departments that interact with the system.

A)data flow diagram
B)process model
C)workflow process
D)practical model

Question 11

A context level diagram is used to represent the system, its boundary and the external entities which interact with the system.

Question 12

The _________ perspective of system modeling focuses on organizational data but is not be concerned with how the data are used within the organization

A)data
B)process
C)logical
D)practical

Question 13

A(n)________________ solicits proposals and bids for proposed work from potential consultants or vendors and defines the organization's goals and requirements for the new HRIS.

A)Request for Proposals (RFP)
B)vendor bid
C)needs analysis
D)work order

Question 14

The basic hardware, software and networking infrastructure of the organization is called:

A)Commercial Off-the-Shelf (COTS)Software
B)IT Architecture
C)Integration Software
D)Commerical Architecture

Question 15

A Data Flow Diagram (DFD)is a statistical tool which can be used to manipulate or change the data.

Question 16

Pre-written or developed software or hardware products which already exist for purchase is called:

A)Commercial Off-the-Shelf (COTS)Software
B)Application Software
C)Integration Software
D)RFP Software

Question 17

_____________________ focuses on how well the proposed system fits in with the current and future organizational environment.

A)Functional feasibility
B)Legal feasibility
C)Operational feasibility
D)Political feasibility

Question 18

The DFD level that outlines the major processes (functions)of the system, their basic sequence, the basic data stores, and the external entities which interact with the system is called a

A)Basic Diagram
B)Level 0 Diagram
C)Level 1 Diagram
D)Beginning Point

Question 19

The goal of __________ feasibility analysis is to determine whether the costs of developing, implementing, and running the system are worth the benefits derived from its use.

A)technical
B)economic
C)operational
D)political

Question 20

Using an Application Service Provider (ASP)is a software acquisition strategy where ready-made software is purchased and installed on the organization's local network.

Question 21

In the context of HRIS, a vendor is a company which specializes in making or selling commercial software for purchase by other companies.

Question 22

The Request for Proposal (RFP)is a document that solicits potential consultants or vendors to submit proposals and bids for proposed work.

Question 23

What is meant by a data view of a system?

Question 24

Why is the distinction between data and process views important when designing a new system?

Question 25

What is meant by a process view of a system?

Question 26

Base design is a phase in the SDLC in which a new system is designed without regard to the technology (e.g.hardware, software, networking, etc.)in which it will be implemented.

Question 27

A single data flow diagram typically is all that is typically needed when discussing data flow.

Question 28

What is a physical model of an HRIS?

Question 29

Logical feasibility is a system feasibility assessment tool that focuses on the technical capability of the organization and the availability of the technology necessary to implement a new system.

Question 30

Is one perspective, the data or the process perspective, more important than the other…why or why not?

Question 31

A logical model of the system graphically illustrates what the system does, independent of any technological architecture (e.g.hardware, software, networking, etc.).

Question 32

Explain what is meant by the data perspective.

Question 33

Operational Feasibility is a tool that focuses on how well the new system will fit within the organization, including issues such as development schedule, extent of organizational change, and user responses to the system.

Question 34

What is a logical model of an HRIS?

Question 35

Explain what is meant by the process perspective.

Question 36

IT Architecture describes the basic hardware, software and networking infrastructure capabilities of the organization.

Question 37

In a DFD, processes are the mechanism through which data is transformed, manipulated, created, etc.into output such as a report, a decision, etc.

Question 38

Logical design describes a phase in the SDLC in which a new system is designed with particular focus on how the hardware, software, networking, activities, users, etc.will be implemented.

Question 39

Which model - the physical or logical - is more useful in designing the HRIS?