Deck 17: Leveraging Technology for Better Writing

Question 1

IRM tools leads to increase of in-box clutter.

Answer 1

False

Question 2

An RSS feed is an online portal that users can access to get relevant information.

Answer 2

False

Question 3

Cloud applications have specific system requirements.

Answer 3

False

Question 4

Collaborative programs can streamline the writing process, save time, and make the writing process more efficient.

Question 5

Microsoft Word provides more flexibility when compared to programs like Microsoft Publisher and Adobe InDesign.

Question 6

Users can only move text in Word by cutting and pasting.

Question 7

Word 2010 does not provide the user with multiple save options.

Question 8

Concept mapping programs help organize ideas for a message.

Question 9

Google's gmail, Yahoo! mail, and SurveyMonkey are examples of cloud applications.

Question 10

Spell checkers are effective in identifying all the spelling mistakes in a document.

Question 11

Synchronous tools are used for same-time/anyplace collaboration in group writing tasks.

Question 12

One of the drawbacks of Microsoft Outlook is that it does not include an electronic calendar.

Question 13

Once a user makes use of the track changes feature, they cannot revert back to the original document.

Question 14

Saving documents is an audience-centered effort.

Question 15

Using Ctrl+F on Word allows users to make multiple changes simultaneously.

Question 16

SPSS and SAS are programs that help develop multimedia presentations.

Question 17

Word and Publisher allow users to save documents as blog posts.

Question 18

Project planning tools help generate Gantt charts.

Question 19

Grammar and style checkers identify possible problems with specific words that might be slang.

Question 20

Discussion boards generally list posts chronologically.

Question 21

Which of the following is an example of desktop publishing program?

A) Adobe InDesign
B) IRM tool
C) Adobe Reader
D) AutoText
E) QuickWords

Question 22

Programs such as SPSS and SAS are primarily used by people to:

A) organize raw numbers into meaningful pictures of their data.
B) integrate video, music, and narration into one presentation.
C) create documents for online publication.
D) recognize their voice and speech patterns and convert it to text.
E) determine how their documents are shared by specifying who can read it.

Question 23

Which of the following best describes specialty tools such as EndNote, ProCite, and RefWorks?

A) They are specialized statistical tools that perform advanced computing.
B) They are specialized database tools that transfer bibliographic information automatically from a wide variety of online databases.
C) They are specialized concept mapping programs that help rearrange items into a meaningful order keeping the reader in mind.
D) They are specialized tools used for checking grammar and styles in documents.
E) They are specialized tools that help writers determine how their documents are shared by specifying who can read, change, or have full control over them.

Question 24

The primary purpose of project planning tools is to:

A) subscribe to sites to receive all contents related to a particular project.
B) collate news articles to user categories based on their activity on Twitter.
C) determine how users' documents are shared by specifying who can read, change, or have full control over them.
D) transfer project related bibliographic information automatically from a wide variety of online databases.
E) allow users to identify all the tasks needed to complete a project.

Question 25

The advantage of desktop publishing programs such as Microsoft Publisher or Adobe InDesign over Word is that they:

A) provide better IRM tools.
B) are more portable across different operating systems.
C) allow users to import their references from online sources.
D) are less expensive compared to Word.
E) provide more flexibility and precision for locating information on the page.

Question 26

Which of the following is true about Microsoft Word and Publisher?

A) They are time-consuming software that require specialized training to use.
B) They let users save documents as blog posts.
C) They are outdated technology that is not in use any more.
D) They restrict users from saving their documents as .html files.
E) They are invariably the same as concept-mapping tools.

Question 27

What is the difference between Zite and RSS feeds?

A) Unlike an RSS feed where users subscribe to sites and then receive content, Zite is an online portal that the general public can access for specific information.
B) Unlike an RSS feed where users subscribe to sites and then receive content, Zite requires users to go to individual websites.
C) Unlike an RSS feed where users subscribe to sites and then receive content, Zite pulls news articles to user categories based on activity in their Twitter account.
D) Unlike an RSS feed where users subscribe for free, Zite is a very expensive app to install.
E) Unlike an RSS feed where users have to sign up for a fee, Zite is a free app that can be easily installed.

Question 28

_____ allow users to integrate video, music, still photos, screen captures, and narration into one presentation.

A) SPSS
B) Weebly
C) Camtasia
D) Edraw
E) ProCite

Question 29

_____ tools help store information in an organized fashion so users can retrieve them readily when needed.

A) Statistical
B) Word-processing
C) Thesaurus
D) Database
E) IRM

Question 30

Programs such as Dreamweaver and Weebly are primarily used to:

A) create documents for online publication.
B) organize raw numbers into meaningful pictures of their data.
C) plan time for completing writing projects.
D) compute a broad range of statistics.
E) correct grammatical mistakes.

Question 31

The built-in styles tool in Word 2010:

A) only enables text to be moved by cutting and pasting.
B) automatically generates a table of contents.
C) requires that users are connected to an online platform when working on documents.
D) is very user-unfriendly.
E) cannot be used by beginners.

Question 32

Concept-mapping programs are primarily used by people to:

A) integrate video and audio.
B) collaborate with people at a distance.
C) draft and edit their work.
D) plan their projects.
E) organize their ideas.

Question 33

Apps such as Zite are primarily used to:

A) develop a custom news magazine.
B) subscribe to sites and then receive all their content.
C) access social networking sites on the go.
D) plan a writing project.
E) create project presentations for clients on the go.

Question 34

RSS feeds send the subscribed information to a(n) _____.

A) online portal
B) reader
C) discussion board
D) blog
E) database

Question 35

When users go to a news site, blog, or other webpage and subscribe to its _____, that site will push content through its RSS feed to a reader such as Google Reader, My Yahoo, or Outlook.

A) Listservs
B) Project manager
C) Electronic calendar
D) Really Simple Syndication feed
E) Databases

Question 36

Which of the following can help users plan for completing writing projects?

A) Electronic calendars
B) Relational databases
C) Databases
D) RSS feed
E) Zite

Question 37

Which of the following is an example of a concept-mapping program?

A) Google Docs
B) Microsoft PowerPoint
C) SeaMonkey
D) Edraw
E) Dreamweaver

Question 38

Which of the following is true about project planning tools?

A) They are outdated tools that are no longer in use.
B) They help visualize the scope of a project.
C) They are invariably the same as Zite.
D) They are applications that enable users to store project information.
E) They are also referred to as annotated electronic calendars.

Question 39

Jonathan is creating several documents discussing his company's plan of action for the next financial year. The company's confidentiality policy is repeated several times across different documents. Which of the following Word 2010 feature will help him to record this repeated information so that he does not have to retype the information every time he creates a document?

A) Equation builder
B) Quick Parts
C) Collaboration
D) Digital signature
E) Smart Art

Question 40

_____ are the best way to visualize the scope of a project and see how all of the pieces of a project come together to create a final product or achieve a business goal.

A) Online publishing tools
B) Project planning tools
C) Product planning tools
D) Organization charts
E) Project calendars

Question 41

Which of the following is true about the comments and track changes feature?

A) This feature is specifically designed to compute quantitative data.
B) Once a user changes the text using this feature, they cannot revert back to the original document.
C) The original document is lost once the user makes use of track changes.
D) Users can accept or reject the changes made to the document.
E) This feature is not compatible with the thesaurus software on Word.

Question 42

Word Count does not report statistics for:

A) Number of pages
B) Number of lines
C) Number of characters
D) Number of punctuations
E) Number of paragraphs

Question 43

Elise has just finished drafting a document on Word 2010. She realizes that she has misspelled the word "technology" as "tecnology" throughout the document. Which of the following will help Elise easily correct this error?

A) Using the Ctrl+F command
B) Using the Ctrl+H command
C) Using the Ctrl+B command
D) Using the CTRL+SHIFT command
E) Using the CTRL+C command

Question 44

IRM tools have prompted many businesses to:

A) establish practices or policies to protect their intellectual property.
B) consider hiring cryptologists.
C) stop the publication of information online.
D) establish more efficient methods of encrypting documents.
E) stop using social networking sites.

Question 45

Which of the following is true about Google Docs?

A) It allows only one user to edit documents at a time.
B) It allows users to upload only two documents associated with a project at a time.
C) It lets users upload all documents associated with a project.
D) It prevents users from dealing with only one email attachment.
E) It makes contact with group members very inconvenient.

Question 46

Which of the following is true about spelling checkers?

A) It helps identify all grammatical errors.
B) It offers suggestions for better word use.
C) It is effective at identifying words that are not in its dictionary.
D) It identifies misspelled words that have been added to its dictionary.
E) It helps identify punctuation errors as well.

Question 47

Which of the following commands will help users find and highlight a particular word in a document on Word?

A) Ctrl+R
B) Ctrl+S
C) Ctrl+F
D) Ctrl+G
E) Ctrl+O

Question 48

Which of the following is true of saving documents?

A) Saving documents is a writer-centered effort.
B) .docx files are compatible with all versions of Word.
C) Smart Art is recognized only in the earlier versions of Word.
D) Saving .docx files as .doc files may cause loss of some of the formatting
E) .pdf files can only be opened when users have Word 2010 installed on their systems.

Question 49

Which of the following is true about speech recognition tools?

A) All such software are available free of cost.
B) They convert scripts into speech for editing purposes.
C) They can convert Braille scripts into speech.
D) They allow multiple writers to edit simultaneously.
E) They are useful for users with mobility issues.

Question 50

Which of the following is true about collaborative writing tools?

A) Asynchronous tools are typically used for same-place collaboration.
B) Synchronous tools are typically used for anyplace collaboration.
C) Collaborative writing tasks occur very rarely in businesses.
D) Most businesses have very similar collaborative writing tasks.
E) They are not free of cost.

Question 51

Grammar and style checkers:

A) effectively point out any computing error in excel sheets.
B) help users understand the rudimentary basics of grammar.
C) does not help identify possible slangs.
D) does not help identify possible misused words.
E) help identify possible problems and give suggestions for revision.

Question 52

Which of the following errors will a spelling checker accurately identify?

A) Misspelling bureaucracy as bureacracy
B) Misspelling team as teem
C) Misspelling phase as face
D) Using good instead of fine
E) Using lessen instead of reduce

Question 53

Recent versions of grammar and style checkers differ from older versions in that they:

A) provide accurate problems rather than possible ones.
B) are less flexible.
C) allow the user's writing to be adapted with their company's style preferences.
D) detect when the words exceed the required word count.
E) underline grammatical mistakes.

Question 54

Which of the following is a defining characteristic of an IRM tool?

A) It gives writers little control of their documents once it's transmitted.
B) It allows the user to run a spell check.
C) It gives writers the ability to specify who can read or change their documents.
D) It allows writers to simply password-protect their documents.
E) It allows writers to simply encrypt their documents for protection.

Question 55

Which of the following is a feature not offered by Microsoft Word 2010?

A) Equation builder
B) Quick parts
C) Cloud computing
D) Digital signature
E) Smart Art

Question 56

The _____ feature lets users enable the software to recognize common errors they may make.

A) Auto correct
B) Track changes
C) Word count
D) Smart Art
E) Clip Art

Question 57

Which of the following is a collaborative writing tool?

A) Microsoft Groove
B) Microsoft Excel
C) Microsoft PowerPoint
D) Dreamweaver
E) SeaMonkey

Question 58

Latest versions of the grammar and style checker can identify all of the following errors, Except:

A) possible problems with slang.
B) possible problems with word count.
C) possible problems with readability.
D) possible problems with jargon.
E) possible problems with spellings.

Question 59

Felix was specifically instructed to avoid using semicolons in a document he was drafting. He was asked to split the sentence and rewrite them as two sentences. Once he is done writing the document, which of the following will help him to easily check that the document has no semicolons?

A) SHIFT+CTRL+E feature
B) Grammar checker
C) Spelling checker
D) Track changes feature
E) Ctrl+F feature

Question 60

Collaborative writing programs:

A) streamline the writing process.
B) are outdated and rarely used by businesses at present.
C) are invariably same as RSS feeds.
D) provide users with synchronous tools to be used for different-time collaboration.
E) do not allow members to work in asynchronous environments.

Question 61

What are some of the advantages of project planning tools?

Question 62

How are discussion boards different from blogs?

A) Unlike blogs, which list posts periodically, discussion boards generally list postings erratically.
B) Unlike blogs, which list posts on social networking sites, discussion boards generally list postings only on exclusive websites.
C) Unlike blogs, which list posts chronologically, discussion boards generally list postings by threaded topics.
D) Unlike blogs, which list posts bimonthly, discussion boards generally list postings monthly.
E) Unlike blogs, which list posts only for members, discussion boards generally list postings for the public.

Question 63

_____ allow software and information to be stored on websites rather than on computers.

A) Tablets
B) Databases
C) Hard disks
D) Cloud computing tools
E) Relational database management tools

Question 64

How do speech recognition softwares work?

Question 65

What is the find and replace feature on Word?

Question 66

What are the advantages of built-in styles and themes in Word?

Question 67

Differentiate between synchronous and asynchronous tools.

Question 68

What is an RSS feed?

Question 69

What is meant by cloud computing?

Question 70

Which of the following is a disadvantage of cloud computing?

A) Lack of space
B) Memory issues
C) Server crashes
D) Software incompatibility
E) Operating system incompatibility

Question 71

What programs enable users to create documents for online publication?

Question 72

What are the advantages of IRM tools?

Question 73

How do blogs and discussion boards differ in the way they list posts?

Question 74

Discussion boards are useful when:

A) groups have a difficult time meeting due to distance and time.
B) confidentiality is a key concern.
C) a single person handles a writing project.
D) it is required to list posts chronologically.
E) all information needs to be password-protected.

Question 75

Which of the following is true of cloud computing tools?

A) It allows users to store data efficiently on their computers.
B) It has no system or software requirements to function efficiently.
C) It provides high level of security for all the information.
D) It requires special software and users need to download specialized software.
E) It is a redundant tool that is no longer in use.