Deck 11: Making Meetings Matter: How Can I Do That

Question 1

Software or online programs like doodle.com allow group participants to log on and …:

A) Post discussion ideas
B) Post agenda items
C) Coordinate their schedules
D) Contribute to the group's goals

Answer 1

C

Question 2

Parliamentary procedure should be used in all business meetings.

Answer 2

False

Question 3

Participants have little to do with meeting effectiveness; that is the facilitator's role.

Answer 3

False

Question 4

When a talkaholic dominates a meeting, what should the chair do?

A) Be patient and courteous; simply wait for the individual to finish
B) Tell the individual that others wish to contribute, too
C) Interrupt at the first possible pause
D) Avoid eye contact; ask for others' input

Question 5

Some set of rules for interaction should be established for all business meetings.

Question 6

Assessing how well the meeting was planned and determining the level and type of participant interaction are two ways to:

A) Monitor work progress
B) Maintain momentum
C) Evaluate outcomes
D) Prepare the next agenda

Question 7

Meeting minutes are a form of follow-up.

Question 8

One of the important byproducts of a well-planned meeting is:

A) Greater participant "buy-in" to decisions
B) Less individual member responsibility or liability
C) Less reliance on technology
D) Greater meeting load and depth

Question 9

When choosing participants, meeting planners should include as many people as possible so that the greatest number of ideas can be generated.

Question 10

Meeting facilitators should reinforce others' participation during meetings.

Question 11

Good meeting facilitators should leave people alone in between meetings and expect that they are progressing toward goals set during the meeting.

Question 12

Meeting facilitators should be mindful of time management.

Question 13

Research reveals that meeting length or duration negatively affects employees':

A) Feelings of fatigue
B) Perceptions of workload
C) Frustrations with work left unfinished
D) None of the above

Question 14

Conducting a meeting means to do which of the following:

A) Read the minutes
B) Manage the time
C) Attend the meeting
D) Provide a reason for assembling the group

Question 15

Doodle.com is an online meeting planning wizard.

Question 16

Ensuring that guests to a meeting are not left waiting, the leader of the group must schedule them as:

A) Time certain
B) Time sensitive
C) Time command
D) Time commitment

Question 17

Research reveals that meeting frequency negatively affects employees':

A) Feelings of fatigue
B) Perceptions of workload
C) Frustrations with work left unfinished
D) All the above

Question 18

Preparing an agenda is an important step to planning a successful business meeting.

Question 19

Minutes to a meeting should generally be:

A) Posted anytime before the next scheduled meeting
B) Posted as soon as possible
C) Written from recorded conversations
D) Distributed to only the officers of the group

Question 20

The normal protocol for "signing off" on the minutes is for the secretary to indicate:

A) Sincerely
B) Yours truly
C) Best regards
D) Respectfully submitted

Question 21

What are some examples of "rules for interaction?" Why is it important for meeting participants to establish these?

Question 22

Most employees perceive their time spent in meetings as productive and worthwhile

Question 23

List five responsibilities of meeting participants.

Question 24

List and describe three reasons NOT to meet.

Question 25

What are two types of follow-up that are important after a meeting?

Question 26

What are the seven steps for planning a meeting?

Question 27

List and describe three "good" reasons to meet in a business setting.