Business English 10th Edition by Mary Ellen Guffey,Carolyn Seefer

تمرين 152

Writing Application 4.1
Revise the following poorly written message. It suffers from wordiness, indirectness, and confusing instructions. Include a numbered list in your revision, and be sure to improve the subject line. Prepare this as an e-mail message or as an internal memo.
TO: All Staff Members
FROM: Roy Minami, Manager
DATE: July 11, 201x
SUBJECT: COPIER RULES
Some of you missed the demonstration of the operation of our new Turbo X copier last week. I thought you might appreciate receiving this list of suggestions from the salesperson when she gave the demonstration. This list might also be helpful to other employees who saw the demo but didn't take notes and perhaps can't remember all these pointers. It's sometimes hard to remember how to operate a machine when you do it infrequently. Here's what she told us to do. There are two paper loading trays. Load 8 1/2-x-11-inch or 8 1/2-x-14-inch paper in the two loading trays. The paper should curve upward in the tray. You should take your copy and feed it into the machine face up. However, if you have small sheets or book pages or cut-and-pasted copy, lift the copier door and place your copy face down on the glass.
Before you begin, select the number of copies to be made by pressing the touch selector panel. Don't push too hard. If copies become jammed, open the front door and see where the paper got stuck in the feed path. Remove jammed paper. Oh yes, your meter must be inserted before the machine will operate. We urge you, of course, to make only as many copies as you really need. Keep this list to use again.
Don't hesitate to call on me if you need a private demonstration.