Deck 5: Maintaining a Database

Question 1

A ___ field allows the user to select from a list of values.

A) list
B) lookup
C) combo
D) value

Answer 1

B

Question 2

As an alternate to using the Find button, you can press ____ to search for a specific record and display the Search and Replace dialog box shown in the accompanying figure.

A) CTRL+S
B) CTRL+F
C) CTRL+R
D) CTRL+L

Answer 2

B

Question 3

To move to the first record using the form shown in the accompanying figure, tap or click the ____ button on the Navigation bar.

A) Beginning record
B) Start record
C) First record
D) Goto record

Answer 3

C

Question 4

When you use Advanced Filter/Sort to filter records using complex criteria, create the filter and then tap or click the ____ button on the HOME tab to view the results.

A) Filter
B) Selection
C) Advanced
D) Toggle Filter

Question 5

To create a multivalued field, create a ____ field being sure to check the Allow Multiple Values check box.

A) list
B) value
C) combo
D) lookup

Question 6

To delete record PLI22 shown in the accompanying figure, tap or click the record selector in the datasheet for the record on which the client number is PLI22 and then press ____.

A) CTRL+D
B) DELETE
C) CTRL+DELETE
D) CTRL+Y

Question 7

When you use Filter By Form to restrict records that appear, you create the filter and then tap or click the ____ button to apply the filter.

A) Apply Filter
B) Filter
C) Toggle Filter
D) Select

Question 8

To add a record using the form shown in the accompanying figure, tap or click the ____ button on the Navigation bar.

A) Last record
B) New (blank) record
C) Insert record
D) Blank record

Question 9

To use Filter By Form to filter records, tap or click the ____ button on the HOME tab and then click Filter By Form.

A) Advanced
B) Filter
C) Selection
D) Find

Question 10

To use a common filter to find only those customers whose city begins with G, tap or click the arrow to the right of the field name and point to the ____ command to display the custom text filters.

A) Text Filters
B) Character Filters
C) Common Filters
D) Common Character Filters

Question 11

To create a split form, select the table in the Navigation Pane, tap or click CREATE on the ribbon, tap or click the ____ button on the CREATE tab to display a menu, and then tap or click Split Form on the menu.

A) All Forms
B) More Forms
C) Tabular Forms
D) Forms View

Question 12

To search for a specific record tap or click the ____ button on the HOME tab to display the Find and Replace dialog box shown in the accompanying figure.

A) Search
B) Filter
C) Search and Edit
D) Find

Question 13

To move from Layout view to Form view, tap or click the ____ button on the Access status bar.

A) Open Form
B) Edit View
C) Data View
D) Form View

Question 14

To use Filter By Selection to find all customers located in Greer, tap or click the City field for any record where the city is Greer and then tap or click the ____ button on the HOME tab.

A) Selection
B) Filter By Selection
C) Find
D) Replace

Question 15

To clear a filter, tap or click the ____ button on the HOME tab and then tap or click Clear All Filters.

A) Filter
B) Remove
C) Advanced
D) Select

Question 16

To delete a field from a table, open the table in ____ view, tap or click the row selector for the field to be deleted, and then press the DELETE key.

A) Change
B) Edit
C) Design
D) Datasheet

Question 17

To change the list of choices in a single or multivalued lookup field, open the table in Design view, select the field to be modified, and tap or click the ____ tab in the Field Properties pane.

A) Modify
B) Change
C) Edit
D) Lookup

Question 18

To filter records using complex criteria, tap or click the ____ button on the HOME tab and then tap or click Advanced Filter/Sort on the menu that appears.

A) Filter
B) Find
C) Selection
D) Advanced

Question 19

When a filter is in effect, you can redisplay all records by tapping or clicking the ____ button on the HOME tab.

A) Remove Filter
B) Filter
C) All
D) Toggle Filter

Question 20

If a SECURITY WARNING appears when you open a database, tap or click the ____ option button.

A) Customize
B) Enable Content
C) Security
D) Unlock

Question 21

To save validation rules, default values, and formats, tap or click the Save button on the ____ to save the changes.

A) HOME tab
B) status bar
C) Quick Access Toolbar
D) DESIGN tab

Question 22

To specify that entries in the Returns field must be between $0.00 and $30,000.00, enter ____ in the Validation Rule property box.

A) >=0, <=30,000
B) >=$0, <=$30,000
C) >=0 and <=30000
D) >=$0 and <=$30,000

Question 23

To include totals and other statistics at the bottom of a datasheet, tap or click the ____ button on the HOME tab to include the Total row in the datasheet.

A) Statistics
B) Add Total
C) Insert Total
D) Totals

Question 24

To change a query so that each item in a multivalued field occurs on a different row, use the ____ property.

A) Field
B) Value
C) Unique
D) Distinct

Question 25

To create an update query, create a new query and then tap or click the ____ button on the DESIGN tab.

A) Query Type
B) Action
C) Update
D) Data Definition

Question 26

To update records using an update query, enter the field to be updated in the design grid, enter any necessary criterion, and then tap or click the ____ button to update the records.

A) Run
B) View
C) Execute
D) Update

Question 27

To specify that a field is to be required, change the value for the _____ property from No to Yes.

A) Required
B) No Blanks
C) Necessary
D) Completed

Question 28

To order the records in the Customer table by city in alphabetical order, use the ____ button.

A) Order Ascending
B) Sort
C) Sort Ascending
D) Ascending

Question 29

To use the shortcut menu to create an update query, press and hold or right-click any open area in the upper pane, point to ____ on the shortcut menu, and then tap or click Update Query on the submenu that appears.

A) Action
B) Query Type
C) Action Query
D) Run Query

Question 30

A(n) ____ query adds records from an existing table to a new table, that is, a table that has not yet been created.

A) insert-table
B) new-table
C) add-table
D) make-table

Question 31

To indicate that the only allowable values for the Customer Type field are HS, COM, and UNI, enter ____ in the Validation Rule property box.

A) =HS or =COM or =UNI
B) HS, COM, UNI
C) must be HS, COM, or UNI
D) =HS, =COM, =UNI

Question 32

If the Customer Number field in a record always should display the three characters in the customer number in uppercase, then the correct format for this field is ____.

A) <
B) &
C) %
D) >

Question 33

To exit Access, click the ____ button on the right side of the Access title bar.

A) Quit
B) Exit
C) Close
D) Done

Question 34

To order the records in the Customer table in reverse alphabetical order by City, click the ____ button.

A) Order Descending
B) Descending
C) Sort Descending
D) Sort

Question 35

To remove a total row that appears in a datasheet, tap or click the ____ button on the HOME tab.

A) Toggle
B) Remove
C) Statistics
D) Totals

Question 36

To find duplicate records in a table, use the _____ Query Wizard.

A) Duplicate Records
B) Same Records
C) Duplicate Primary Key
D) Find Duplicates

Question 37

To find records in one table that have no matching records in another table, use the _____ Query Wizard.

A) No Matches
B) No Records
C) Find Unmatched
D) Find Records

Question 38

A(n) ____ field is a field that can be computed from other fields.

A) aggregate
B) combined
C) total
D) calculated

Question 39

To create a validation rule for the State field to restrict entries to TN or TX, enter ____ in the Validation Rule property box.

A) T*
B) T%
C) T>
D) T?

Question 40

A(n) ____ query adds a group of records from one table to the end of another table.

A) insert
B) append
C) add
D) supplement

Question 41

Modified Multiple Choice You can add a record to a table by ____.

A) tapping or clicking the New (blank) record button on the Navigation bar
B) pressing CTRL+PLUS SIGN (+)
C) tapping or clicking the New button
D) pressing the INSERT key

Question 42

You can search for a record in Form view but not in Datasheet view.

Question 43

When you use a split form, you only can add records using the simple form.

Question 44

Restructuring the database includes adding new fields to a table, changing the characteristics of existing fields, and removing existing fields.

Question 45

The Remove Filter command on the Advanced menu clears all filters.

Question 46

The button on the Access status bar that displays a form in Form view is Form View.

Question 47

You can use a filter in either Datasheet view or Form view.

Question 48

Validation rules ensure validity of the data in the database, while entity integrity ensures the validity of the relationships.

Question 49

To add a new record using Form view, tap or click the New (blank) record button on the Navigation bar.

Question 50

Four types of filters are available in Access: Filter By Selection, Common Filters, Filter By Form, and Advanced Filter/Sort.

Question 51

Modified Multiple Choice The wildcard symbols for use with filters are ____.

A) asterisk (*)
B) dollar sign ($)
C) question mark (?)
D) caret symbol (^)

Question 52

If the TAB key is used to move from field to field in a record, press F2 to produce an insertion point in a field.

Question 53

Modified Multiple Choice Computations available for the Total row in a column that contains currency include ____.

A) Sum
B) Square Root
C) Average
D) Count

Question 54

Modified Multiple Choice Maintaining a database can include ____.

A) filtering records
B) changing the appearance of a datasheet
C) adding new records
D) changing the data for existing records

Question 55

The Unfilter button toggles between filtered and unfiltered displays of the records in a table.

Question 56

You can use the Find button on the HOME tab to search for records in datasheets, forms, query results, and reports.

Question 57

Looking for the customer whose number is PLI22 is an example of searching.

Question 58

To open a form in Form view from the Navigation Pane, press and hold or right-click the form and tap or click Form View on the shortcut menu.

Question 59

Modified Multiple Choice Validation rules can indicate a ____.

A) required field
B) default value
C) lookup field
D) range of values

Question 60

Filter By Query allows you to filter based on multiple criteria, for example, to find only those customers whose returns are $0.00 and whose book rep number is 42.

Question 61

A secondary key is a field in one table whose values are required to match the primary key of another table.

Question 62

You can use the asterisk (*) wildcard in a filter but not the question mark (?) wildcard.

Question 63

When the Book Rep table is related to the Customer table, it is possible to view the customers of a given book rep when you are viewing the datasheet for the Book Rep table. The customers for the book rep will appear below the book rep in a split form .

Question 64

A multilookup field is a field that contains more than one value.

Question 65

You can restore filter settings that you previously saved in a query by using the ____________________ command on the Advanced menu.

Question 66

Validation rules are rules that a user must follow when entering the data.

Question 67

To display the Total row in a datasheet, tap or click the Sum button on the ribbon.

Question 68

Maintenance of a database can involve the need to _________________________ periodically; that is, to change the database structure.

Question 69

When you have created a filter using Advanced Filter/Sort, you can save the filter settings as a query by using the ____________________ command on the Advanced menu.

Question 70

A default value is a value that Access will display on the screen in a particular field before the user begins adding a record.

Question 71

You cannot preview the data to be updated in an update query before actually performing the update.

Question 72

If you add a field to a table and later realize the field is in the wrong location, you can move the field. To move the field, tap or click the ____________________ for the field and then drag the field to the new location.

Question 73

A(n) ____________________ is a form that allows you to simultaneously view both simple form and datasheet views of the data.

Question 74

In the Bavant Publishing database, a one-to-many relationship exists between the Book Rep table and the Customer table.

Question 75

You can use a make-table query to create an archive table.

Question 76

You can convert a Number field to a Currency field but you cannot convert a Currency field to a Number field.

Question 77

To sort the data that appears in a datasheet on multiple fields, the major and minor keys must be next to each other in the datasheet with the major key on the right.

Question 78

A lookup field allows the user to select from a list of values when updating the contents of a field.

Question 79

Normally, Access prohibits the deletion of a record in which the primary key matches a foreign key in another table.

Question 80

When you create a calculated field, users can update the field.