Deck 3: Managing and Organizing Yourself

Question 1

Self-discipline is an atttitude.

Answer 1

True

Question 2

Planners are useful to some administrative professionals but not to others.

Answer 2

False

Question 3

The first step in managing a long-term project is to think through and write out your objectives.

Answer 3

True

Question 4

As an administrative professional, you will probably spend most of your time on tasks that are both urgent and important.

Question 5

The ready-to-go principle means having your work area organized in such a way that you can start work immediately each day when you arrive.

Question 6

In most offices, you can easily focus on a single task or project without interruptions.

Question 7

At work, you are accountable to:

A) your supervisor.
B) your coworkers.
C) yourself.
D) All the above

Question 8

To prevent stress to the neck and eyes, be sure to place your computer screen 20-40 inches away.

Question 9

It is a good idea to accessorize your desk at work with a lot of personal items.

Question 10

Controlling your emotions is very important in both personal and work relationships.

Question 11

One way to work more efficiently is to streamline repetitive tasks.

Question 12

Setting aside time for yourself is not selfish.

Question 13

When you are setting goals, you should not:

A) generalize.
B) set short-term goals.
C) describe them in positive terms.
D) align them with those of your organization.

Question 14

A good method of avoiding procrastination is:

A) finding someone else to do a task.
B) breaking a task into smaller steps.
C) waiting until another day to start a task.
D) Both A and B

Question 15

Once you set your priorities, you should not allow anything to change them.

Question 16

"I will be more resourceful this year" is an example of a vague goal.

Question 17

Which type of workers plans, coordinates, and supervises the work of administrative assistants and support staff?

A) Office managers
B) Coworkers
C) Human resources associates
D) Information processing workers

Question 18

When using the "four-categories" time management system, it is important to think about and work in time for tasks that are:

A) urgent and important.
B) important, but not urgent.
C) urgent, but not important.
D) neither urgent nor important.

Question 19

A good, practical rule is to handle a piece of paper only once.

Question 20

Email is always the quickest and easiest option for contacting someone.

Question 22

To record appointments, meetings, assignment due dates, and reminders, you should use a:

A) to-do list.
B) template.
C) planner.
D) vertical file.

Question 23

A way to become more accountable at work is to:

A) set realistic deadlines and meet them.
B) make sure projects stay on track from start to finish.
C) assist coworkers and clients.
D) All the above

Question 24

An example of a time waster at work is:

A) interruptions.
B) other people.
C) disorganization.
D) All the above

Question 25

One way of staying motivated is to:

A) measure your progress.
B) accept interference.
C) punish yourself for missteps.
D) give up on goals that you do not reach.

Question 26

A healthful diet:

A) can help you feel well.
B) can reduce your risk of certain medical problems.
C) is essential in the management of many diseases.
D) All the above

Question 27

To know what you need to accomplish each day and in what order, you should use a:

A) to-do list.
B) template.
C) planner.
D) vertical file.

Question 28

Exercise can:

A) help reduce stress.
B) improve your mood.
C) boost your energy level.
D) All the above

Question 29

Stress:

A) is an unusual occurrence.
B) produces the same responses in all people.
C) is caused by the same factors for everyone.
D) can be short-term or long-term.

Question 30

The key to arranging items in your workspace for maximum efficiency and safety is:

A) to place items used most frequently within easy reach.
B) to avoid excessive clutter.
C) to avoid frequently resting wrists or forearms on your desk.
D) All the above

Question 31

To manage your relationships at work:

A) take time to think about yourself.
B) let your emotions guide your responses.
C) strive to put relationships on a personal level.
D) All the above