Deck 8: Merging Word Documents Analyzing Table Dataanalyzing Data With Reportsusing Advanced Features

Question 1

There are two types of custom shows: basic and hyperlinked.

Answer 1

True

Question 2

A custom slide show is saved as a separate presentation on your computer.

Answer 2

False

Question 3

A hyperlinked custom show is a separate (secondary) presentation that is linked to a primary custom show or presentation.

Answer 3

True

Question 4

Case-Based Critical Thinking Question
Sandy is a high school math teacher. She uses PowerPoint to create some of her online teaching tools that her students use in class. Sandy wants to save a presentation for the Web, and she needs your help.
For online presentations, viewers need the URL, which is automatically supplied by PowerPoint.

Question 5

You can change the color of the laser pointer.

Question 6

The Encrypt Document dialog box is used to create a password. _________________________

Question 7

The Handout Master has four large placeholders to represent slides and six small placeholders for footer information.

Question 8

During a slide show, you can use the highlight pointer to help focus the audience's attention to specific areas. _________________________

Question 9

After others have reviewed your presentation, you have the option of rejecting some or all of the changes and ending the review without making all of the changes.

Question 10

The Compatibility Checker is used to find and list features not supported in earlier versions of PowerPoint.

Question 11

Case-Based Critical Thinking Question
Sandy is a high school math teacher. She uses PowerPoint to create some of her online teaching tools that her students use in class. Sandy wants to save a presentation for the Web, and she needs your help.
During a presentation, viewers can use OneNote to invite others to view the broadcast.

Question 12

Not all PowerPoint features are supported for broadcasting.​

Question 13

To send a presentation to Word, click the File tab on the Ribbon, then click Send To.​

Question 14

When setting up a slide show, you can also add a(n) synchronized voice that narrates the presentation, and set either manual or automatic slide timings. _________________________

Question 15

Case-Based Critical Thinking Question
Sandy is a high school math teacher. She uses PowerPoint to create some of her online teaching tools that her students use in class. Sandy wants to save a presentation for the Web, and she needs your help.
Sandy can use PowerPoint to host an online presentation in real time over the Internet as long as viewers have access to Microsoft's free Office Presentation Service.

Question 16

After you create a password and click OK, the Confirm Password dialog box opens.

Question 17

A presentation can only have one reviewer.

Question 18

When you package a presentation, all linked and embedded objects are included.​

Question 19

You can use the Check Vision feature to check for potential issues for people with reading disabilities. ____________________​

Question 20

You can use collaboration software, such as SharePoint Online to work with others on a presentation. ____________________​

Question 21

To ensure that only authorized viewers see your presentation, you can ____.

A) set a password for it.
B) create a custom show
C) email it to them directly
D) add them to the reviewers list

Question 22

You can merge a reviewer's changes to your presentation into your original presentation using the ____ command on the Review tab.

A) Review Comments
B) Integrate
C) Merge
D) Compare

Question 23

Office extras are applications you can download to PowerPoint from the Microsoft Office store. ____________________​

Question 24

A custom show allows you to ____.

A) progress through slides using a laser pointer
B) add special features from the Internet to be used during a slide show
C) adapt a presentation for use with a specific audience
D) add more functionality to PowerPoint, like movie and sound editing

Question 25

The ____ feature provides information on whether a presentation can be fully functional in earlier versions of PowerPoint.

A) Feature Analyzer
B) Presenter View
C) Compatibility Checker
D) Backwards Compatible Viewer

Question 26

One way to secure a PowerPoint presentation is to ____.

A) save the PowerPoint presentation on a server
B) create a security password
C) use the Compatibility Checker to analyze the presentation
D) create a macro that can prevent unauthorized access to the presentation

Question 27

Some features in PowerPoint 2016, such as ____, are not compatible in earlier versions of PowerPoint.

A) tables
B) charts
C) custom slide shows
D) SmartArt graphics

Question 28

You cannot change the color of the laser pointer in a custom show.​ ____________________

Question 29

Another name for a small booth that can be used to play a presentation is a ____.

A) table
B) desk
C) kiosk
D) stand

Question 30

There are ____ types of custom shows.

A) two
B) three
C) four
D) five

Question 31

The Record Slide Show feature allows you to record audience comments.​

Question 32

You know a slide is hidden because the ____.

A) slide disappears and you cannot find it
B) word "Hidden" appears below the slide
C) slide thumbnail in the Slides pane is blacked out
D) hidden slide icon appears on the slide number

Question 33

For a kiosk presentation, which of the following is an option?

A) action buttons
B) navigation hyperlinks
C) automatic timings
D) All of the above.

Question 34

Which of the following is NOT true regarding security passwords set in a PowerPoint presentation?

A) Password-protected presentations are encrypted.
B) You need to confirm your password.
C) You must enter the password to open the presentation.
D) If you forget your password, you can email Microsoft for a new one.

Question 35

When sent via email, a presentation is sent as a(n) ____.

A) attachment
B) picture
C) Microsoft Word document
D) link

Question 36

PowerPoint uses ____ to send a presentation via email.

A) Gmail
B) Netscape
C) Microsoft Outlook
D) Microsoft Office Presentation Service

Question 37

You click the All Pictures black and white check box to change all of the pictures in a(n) contact sheet to black and white.  _________________________

Question 38

When sending a presentation directly through PowerPoint using Outlook, you can choose who to send it to using the ____.

A) Outlook Contacts dialog box
B) Choose dialog box
C) Select Names: Contacts dialog box
D) Select Contacts dialog box

Question 39

When you are comparing the original and the reviewed presentations, the ____ pane is open.

A) Comment
B) Revisions
C) Merge
D) Compare

Question 40

Slide timings can be either ____ or automatic.

A) timed
B) manual
C) staggered
D) consistent

Question 41

The ____________________ Checker feature checks for features not supported in earlier versions of PowerPoint.

Question 42

In the Page Setup group, Landscape is a type of ____.

A) placeholder
B) page orientation
C) custom slide show
D) theme

Question 43

You cannot apply a ____ to pictures in a PowerPoint photo album.

A) theme
B) password
C) caption
D) frame

Question 44

Which of the following can you apply to a photograph in a PowerPoint photo album?

A) theme
B) frame
C) title
D) effect
E) caption
F) rotation angle

Question 45

Case-Based Critical Thinking Questions Jason works for real estate developer that builds luxury condominiums. He travels around the country to show realtors upcoming properties for sale. He has built a presentation in PowerPoint that includes twelve new properties in different states. Before traveling to a realtor's office, Jason creates a ____ custom slide show that is stored in the Custom Shows dialog box.

A) basic
B) linked
C) hyperlinked
D) embedded

Question 46

When creating a photo album, you can convert the ____________________ to black and white.

Question 47

Case-Based Critical Thinking Questions Jason works for real estate developer that builds luxury condominiums. He travels around the country to show realtors upcoming properties for sale. He has built a presentation in PowerPoint that includes twelve new properties in different states. To show his custom slide show, Jason first has to ____.

A) create an Internet connection
B) email the hyperlink to his client
C) create handouts
D) open the presentation that the custom presentation was created from

Question 48

To change the orientation of slides on a handout, click the Handout Orientation button in the _____ group.​

A)Page Setup
B)Orientation
C)Layout
D)Print Preview

Question 49

Case-Based Critical Thinking Questions Jason works for real estate developer that builds luxury condominiums. He travels around the country to show realtors upcoming properties for sale. He has built a presentation in PowerPoint that includes twelve new properties in different states. Instead of making different versions of the same slide show for each realtor, he can ____.

A) duplicate the slide show and delete the slides he does not need
B) create a custom show
C) print out handouts and recycle the pages he does not need
D) insert a comment on slides explaining that they are in different states

Question 50

The following small placeholders appear on the Handout Master.

A) header
B) footer
C) page number
D) date
E) slide number

Question 51

A backslash (\) through a slide number means that the slide _____.​

A)has been deleted
B)has narration timings
C)is hidden
D)has hyperlinks

Question 52

When you are working collaboratively on a presentation, an ____________________ button appears in the status bar when updates are available.​

Question 53

During an online presentation, what do you press and then wait for viewers to see each slide?

A) [Tab]
B) [Next]
C) [Enter]
D) [Spacebar]

Question 54

A(n) ____________________ show allows you to adapt a presentation for different audiences.

Question 55

To view a broadcast as an audience member, you need to open the Internet address (____) provided by the host of the broadcast.

A) UPI
B) URL
C) ISP
D) JPG

Question 56

The six large placeholders on the ____ Master represent where the slides will appear.

A) Handout
B) Slide
C) Notes
D) Photo Album

Question 57

What can you do with linked files in a presentation you are going to email to ensure they are included with the presentation?

A) Compress the files
B) Use the Compatibility Checker
C) Attach the linked files to the email
D) Change the linked objects to embedded objects

Question 58

You can use the _____ dialog box to add and format pictures.​

A)Edit Pictures
B)Add and Format
C)Album
D)Edit Photo Album

Question 59

To install an add-in, click the _____ button on the Insert tab.​

A)Add-in
B)Shop
C)Store
D)Cortana

Question 60

A(n) ____________________ custom show is a separate presentation or a presentation that includes slides from the original presentation.

Question 61

Viewers of a(n) ____________________ presentation need access to the Internet, a web browser, and the URL for the presentation.

Question 62

You can apply conditional formatting to table cells in the same way that you can format a range of worksheet data.

Question 63

Explain all aspects of a custom slide show. How would you most likely use one?

Question 64

You use Microsoft's free Office Presentation Service to deliver a presentation over the ____________________.

Question 66

The menu that appears when you click a filter list arrow includes data from that column.

Question 67

You can filter records based on information in a specific field.

Question 70

The data from a column that appears in a filter list arrow cannot be used as search criteria.

Question 71

Shizuka is asked to print letters to send to all the employees in her company's sales department to let them know about some recent changes in the department. She has already written the letter. Now she is ready to create a mail merge.
Shizuka now needs to add merge fields to her letter so that a greeting line, address, and job title appears in each of the customized letters. How would she add these fields?

Question 72

What is the difference between sorting and filtering records?

Question 73

In a mail merge, a(n) ____________________ contains a complete set of related information about each individual or item, such as one person's name and address.

Question 74

​To match field names in a mail merge template with the field names used in the data source, click the Match Fields button in the _____ group.

A)Check Fields
B)Write & Insert Fields
C)Merge Fields
D)Merge & Insert Fields

Question 75

Describe the basic process of sending a presentation using email.

Question 76

Shizuka is asked to print letters to send to all the employees in her company's sales department to let them know about some recent changes in the department. She has already written the letter. Now she is ready to create a mail merge.
What are some of the options available to Shizuka to use as her data source?

Question 77

You use the ____________________ button in the Write & Insert Fields group to add an Address Block merge field to a label.

Question 78

You can print a filtered table.

Question 79

To switch between viewing the main document with merge fields or with merged data​, use the _____ on the Mailings tab

A)Preview Results
B)Finish & Merge
C)Edit Recipients
D)Check Fields

Question 80

The link to an Internet address is called a(n) ____________________.