Deck 9: Merging Word Documents

Question 1

Which of the following contains the unique information for each individual or item?

A) Merge source
B) Data source
C) Data file
D) Main document

Answer 1

B

Question 2

Merging to a new file creates an individual document for each customized letter.

Answer 2

False

Question 3

When you are creating a data source, you must insert data into every field of a record.

Answer 3

False

Question 4

The text that appears in every version of a merged document is often called boilerplate text.

Question 5

Item 1, shown in the accompanying figure, is used to include all records in the merge.

Question 6

The dialog box shown in the accompanying figure is the New Address List dialog box

Question 7

The file with the unique data for individual people or items is called the merge source. _________________________

Question 8

What results when a main document is merged with a data source?

A) A set of identical documents
B) Data records
C) A set of customized documents
D) Boilerplate text

Question 9

You can type merge fields into the main document.

Question 10

When you sort records, you pull out the records that meet a certain criteria and include only those records in the merge. _________________________

Question 11

Filtering records pulls out records that meet specific criteria. _________________________

Question 12

In the accompanying figure, records that have check marks will be included in the mail merge.

Question 13

Categories, such as last name and street address, are data fields.

Question 14

In the New Address List dialog box, you can press [Tab] at the end of the last field to start a new record. _________________________

Question 15

Which of the following would you NOT find in the data source?

A) Data fields
B) Field names
C) Data records
D) Merge fields

Question 16

Sorting the ____ determines the order in which they are merged.

A) fields
B) records
C) names
D) filters

Question 17

Categories, such as last name and street address, are data records.

Question 18

Which of the following contains merge fields?

A) Merge source
B) Data record
C) Main document
D) Data source

Question 19

A data record is a complete set of related information for an individual or an item, such as one person's name and address. _________________________

Question 20

Item 1 in the accompanying figure shows fields in the data source.

Question 21

The Start Mail Merge button appears in the ____ group on the MAILINGS tab.

A) New Mail Merge
B) Start Mail Merge
C) Mail Merge
D) Merge

Question 22

Item 1 in the accompanying figure is where you ____.

A) sort and filter data
B) create a merge
C) enter data for the first record
D) add and delete fields

Question 23

You select a data source to use for the merge in step ____ of the mail merge process.

A) 1
B) 2
C) 3
D) 4

Question 24

You select the type of document you want to create in step ____ of the mail merge process.

A) 1
B) 2
C) 3
D) 4

Question 25

If you created a main document based on an existing document entitled "Confirmation Letter," what default filename would Word give the main document?

A) Confirmation Letter-1
B) MergedDocument1
C) Confirmation Letter-merge
D) Document1

Question 26

The mail merge process has ____ steps.

A) five
B) six
C) seven
D) eight

Question 27

A(n) ____ cannot be selected as the document type in the Mail Merge task pane.

A) Letter
B) Directory
C) Fax
D) E-mail message

Question 28

The accompanying figure shows the ____ task pane.

A) Mail Merge
B) Mailings
C) Merge
D) Create Merge

Question 29

After selecting the document type for a mail merge, the next step is to ____.

A) choose the recipients
B) select the starting document
C) select the document type
D) insert merge fields

Question 30

The first thing you must do when creating a new data source is ____.

A) add the records
B) determine the fields to include
C) filter the data
D) insert the merge fields

Question 31

Click the ____ option button in the Mail Merge task pane to use an Outlook contact list as a data source for a merge.

A) Use Outlook contacts list
B) Select Contacts
C) Select from Outlook contacts
D) Mail Merge Recipients

Question 32

Use the ____ dialog box to select the recipients to include in the mail merge.

A) Edit Mail Merge
B) Mail Merge
C) Mail Merge Recipients
D) Edit Data Source

Question 33

Item 3 in the accompanying figure is an example of a ____.

A) template
B) profile
C) field name
D) record

Question 34

Which step of the mail merge process is shown in the accompanying figure?

A) 1
B) 2
C) 3
D) 4

Question 35

Click item 2 in the accompanying figure if you want to ____.

A) sort and filter data
B) modify the fields included in the data source
C) modify the records
D) modify the data

Question 36

To start a mail merge, click the Start Mail Merge button on the MAILINGS tab, then click ____.

A) Step-by-Step Mail Merge Wizard
B) New Mail Merge
C) Start Mail Merge
D) Start Mail Merge Wizard

Question 37

Which of the following can not be a data source for a mail merge?

A) An Excel worksheet.
B) An Outlook contact list.
C) A PowerPoint presentation.
D) An Access database.

Question 38

The first step in the mail merge process is to ____.

A) choose the recipients
B) select the starting document
C) select the document type
D) insert merge fields

Question 39

Item 3 in the accompanying figure is a(n) ____.

A) column heading
B) record
C) address
D) main document

Question 40

The dialog box in the accompanying figure is used to ____.

A) add records to the data source
B) add fields to the data source
C) sort and filter records
D) print labels

Question 41

Use the ____ dialog box to specify the fields you want to include in an address block.

A) Insert Address Block
B) Insert Field
C) Edit Address Block
D) Format Address Block

Question 42

You write your letter and insert merge fields in step ____ of the mail merge process.

A) 1
B) 3
C) 4
D) 5

Question 43

If you want to add new records or modify existing records, click Edit recipient list in the ____ pane.

A) Task
B) Mail Merge
C) Main Document
D) Merge

Question 44

It is a good idea to ____ the merged data before completing the merge.

A) preview
B) lock
C) highlight
D) count

Question 45

Which of the following characters surrounds a merge field in a main document?

A) (( ))
B) >
C) // \\
D) [[ ]]

Question 46

In a mail merge, the ____________________ document contains boilerplate text.

Question 47

Shizuka is asked to print letters to send to all the employees in her company's sales department to let them know about some recent changes in the department. She has already written the letter. Now she is ready to create a mail merge.
Shizuka's Outlook contacts list includes all the employees in the company, but she only wants to send letters to employees in the sales department. How can she modify the recipients list to only include employees in the sales department?

Question 48

What is the difference between sorting and filtering records?

Question 49

What are the six steps in the mail merge process?

Question 50

You use the ____________________ button in the Write & Insert Fields group to add an Address Block merge field to a label.

Question 51

When creating labels, use the ____ dialog box to select a label size and to specify the type of printer you plan to use.

A) Labels
B) Create Labels
C) Label Options
D) Format Labels

Question 52

A(n) ____________________ field is a placeholder that you insert in the main document to indicate where the data from each record should be.

Question 53

You can insert merge fields using the Address Block, Greeting Line, and Insert Merge Field buttons in the ____ group on the MAILINGS tab.

A) Create
B) Start Mail Merge
C) Fields
D) Write & Insert Fields

Question 54

Shizuka is asked to print letters to send to all the employees in her company's sales department to let them know about some recent changes in the department. She has already written the letter. Now she is ready to create a mail merge.
What are some of the options available to Shizuka to use as her data source?

Question 55

Some of the merge fields, such as name, have different ____ to choose from.

A) formats
B) typefaces
C) languages
D) colors

Question 56

In a mail merge, a(n) ____________________ contains a complete set of related information about each individual or item, such as one person's name and address.

Question 57

What is one advantage of merging to a printer instead of to a new file?

A) You can avoid creating a large file.
B) You can edit the main document.
C) You can edit the individual merge documents.
D) You can save each merge document as a separate file.

Question 58

To create or change the return address for an envelope mail merge, use the ____ dialog box.

A) Word Options
B) Label Options
C) Mail Merge Recipients
D) Labels

Question 59

Use the ____________________ dialog box to apply advanced sort and filter options to a data source.

Question 60

To sort a group of records in ascending order by state, click the State ____________________.

Question 62

Provide an example of customizing a merged document.

Question 63

What surrounds each merge field in the figure above?

Question 64

Shizuka is asked to print letters to send to all the employees in her company's sales department to let them know about some recent changes in the department. She has already written the letter. Now she is ready to create a mail merge.
Shizuka now needs to add merge fields to her letter so that a greeting line, address, and job title appears in each of the customized letters. How would she add these fields?

Question 65

What does it mean to merge with an existing data source?

Question 66

What does item 1 in the accompanying figure point to?