Deck 58: Increasing Efficiency Using Word

Question 1

To store your templates so that others can easily locate them, in the Save As dialog box, click Documents in the navigation pane, and then save the template in that folder.

Answer 1

False

Question 2

You can customize many features of Word by using the Word Options dialog box.

Answer 2

True

Question 3

To create a new document based on one of the templates, click it, and then in the right pane, click the ____ button.

A) New
B) the Template Wizard
C) Open
D) Create

Answer 3

D

Question 4

When printing labels, the default is to print a single label.

Question 5

To create a new document based on your template, open the New tab in Backstage view. Under Available Templates, click ____.

A) New from existing
B) New from saved
C) New
D) Saved template

Question 6

To use an installed Word template, click the File tab, and then in the navigation bar, click New. In the Available Templates list, click ____.

A) Saved Templates
B) Existing Templates
C) Archived Templates
D) Sample Templates

Question 7

If you double-click a template in an Explorer window, it opens as a new document in a(n) ____ window.

A) Word
B) Explorer
C) both a. and b.
D) neither a. nor b.

Question 8

If a comment is very long, or if there are many comments on a page, only the first part of the comment appears in the comment notepad .

Question 9

You can create new groups, but not new tabs, on the Ribbon.

Question 10

To perform a mail merge, you use the commands on the ____ tab on the Ribbon.

A) Merge
B) Letters
C) Data
D) Mailings

Question 11

Word contains many templates you can use to create documents, however, none are installed on your computer.

Question 12

There are two options for customizing Word. You can customize the status bar and you can customize the Quick Access Toolbar.

Question 13

The Compare and Merge commands are useful ways to see differences between documents.

Question 14

Merge tables are placeholders that are replaced with data from the data source when you perform the merge.

Question 15

To reject a tracked change, in the Changes group, click the Reject button or click the arrow next to the Reject button, and then click Reject Change.

Question 16

The filename extension for templates is .doct instead of .docx.

Question 17

When you make certain changes to a document, Word identifies the changes with the user name.

Question 18

You cannot perform a mail merge with a data source to print envelopes and labels.

Question 19

To print an envelope, insert an envelope in your printer, and then click Print.

Question 20

You can use the template you created as many times as needed.

Question 21

To create a document based on a template from Office.com, click one of the categories under Office.com Templates in the center of the New tab, click a category folder as needed, select a template, and then click the ____________________ button.

Question 22

To turn on the Track Changes feature, click the Review tab on the Ribbon, and then, in the Tracking group, click the ____ button.

A) Track Changes
B) Track
C) Changes
D) Edit

Question 23

To accept or reject a change in the document, click the text that has been changed to select it, and then click the Accept or Reject button in the Changes group on the ____ tab.

A) Review
B) Proofing
C) Editing
D) Workgroup

Question 24

Case WD 8-1 Samantha is preparing an envelope to print. Samantha wants the address in the letter she typed to automatically appear on the envelope. What does she need to do?

A) Select the address before she opens the dialog box.
B) Select the address after she opens the dialog box.
C) Save the address as a data file and hyperlink it to the envelope.
D) Nothing, this feature is not available.

Question 25

If you send the same version of the document to another person for review and that person inserts comments, their comments appear in ____.

A) the same color, with their initials
B) a different color
C) a different shaped balloon
D) none of the above

Question 26

To see the envelope layout before you print, click ____. The envelope appears at the top of the current document.

A) Add to Document
B) Add to Envelope
C) Layout View
D) Add to Mailings

Question 27

Case WD 8-2 Fernando is working with a team in his office to build a new warehouse. He received a document outlining the project, and has been asked to review and make suggested changes to the document. Fernando notices that there is some text that is marked with a Moved balloon and appears in green with a green double underline. This means that the text had ____.

A) been deleted
B) been pasted
C) been edited for spelling
D) been moved and had the font color changed

Question 28

FIGURE WD 8-1 Referring to Figure WD 8-1 above, to select documents from a list of recently opened documents, you would click the ____.

A) the open folder icon to the right of the Original document box or Revised document box
B) list arrow to the right of the Original document box or Revised document box
C) either a. or b.
D) neither a. nor b.

Question 29

To show the document with all the changes, in the Tracking group, click the Final Showing Markup arrow, and then click ____.

A) Final
B) Finish
C) Merge
D) Show

Question 30

To combine documents, click the Review tab on the Ribbon. In the Compare group, click the Compare button. On the menu that opens, click ____.

A) Combine
B) Compare
C) Merge
D) Finish

Question 31

Case WD 8-1 Samantha is preparing an envelope to print. When Samantha opened the Envelopes tab in the Envelopes and Labels dialog box, she saw that there was already text in the Return address box. In order to type her own name and address, what should she do?

A) Select it, and type her name and address.
B) Close out of the dialog box and reopen it.
C) Type her name in the Delivery address box, then cut/copy/paste it into the Return address box.
D) None of the above.

Question 32

When ____ is selected in the Word Options dialog box you will be able to affect how the document looks on the screen and when printed.

A) Display
B) Print
C) Show
D) Appearance

Question 33

FIGURE WD 8-1 Referring to Figure WD 8-1 above, to open a dialog box and browse for documents, you would click the ____.

A) the open folder icon to the right of the Original document box or Revised document box
B) list arrow to the right of the Original document box or Revised document box
C) either a. or b.
D) neither a. nor b.

Question 34

To delete all comments in a document, in the Comments group, click the arrow next to the ____ button, and then click Delete All Comments in Document.

A) Insert
B) Delete
C) Comments
D) Font

Question 35

To finish a merge, click the Finish & Merge button in the ____ group.

A) Finish
B) End
C) Merge
D) Combine

Question 36

When ____ is selected in the Word Options dialog box, the options available affect the spelling and grammar checker.

A) Proofing
B) Editing
C) Spelling and Grammar checking
D) Words

Question 37

To compare two documents side by side, close any other open documents. On the Ribbon, click the View tab, and then in the Window group, click the ____ button.

A) View Two
B) Double View
C) Double Window
D) View Side by Side

Question 38

If you select an address (such as the inside address in a letter) ____ you open the dialog box, the address appears in the Delivery address box in the dialog box.

A) before
B) after
C) either a. or b.
D) neither a. nor b.

Question 39

To see the layout of the labels before you print, click ____.

A) New Document
B) Add to Document
C) New Mailings
D) Add to Label

Question 40

Case WD 8-2 Fernando is working with a team in his office to build a new warehouse. He received a document outlining the project, and has been asked to review and make suggested changes to the document. If Fernando wants to write a comment to the author that he did a good job, he would ____.

A) add a comment by selecting the Review tab on the Ribbon, then the New Comment button in the Comments group
B) turn on Track Changes and write his comment in the middle of an existing paragraph
C) add a comment by selecting the Comments tab on the Ribbon, then the New Comment button in the Review group
D) none of the above

Question 42

To change the envelope size from the standard business-sized envelope, click ____________________ on the Envelopes tab in the Envelopes and Labels dialog box.

Question 43

The default is to print a full page of the same label. If you want to print just one label, in the Print section of the Envelopes and Labels dialog box, click the ____________________ option button.

Question 44

Addressing envelopes is easy using Word. Click the ____________________ tab on the Ribbon.

Question 45

The document with the information that does not change is called the ____________________.

Question 46

Provide a brief definition of these four terms related to Mail merge: Mail merge, main document, data source, and merge fields. Then write a short paragraph using all four terms to walk through putting together a fictitious mail merge.