Deck 11: Oral Reports

Question 1

When should you state the purpose of your presentation?

A) As soon as possible, in the beginning.
B) At the end.
C) In the subject line of an email about the presentation.
D) In the conclusion.

Answer 1

A
Explanation: Oral reports and presentation are designed with a specific purpose in mind. As such, you must begin your presentation by alerting your audience of the purpose of your presentation. This allows your audience to better understand their reason for listening. State your goal in one sentence as early in your presentation as possible.

Question 2

What are accommodations you can make to increase the accessibility of your presentation?

A) Use closed captioning in videos.
B) Provide oral descriptions of photos.
C) Do a one-on-one with all of the audience members who have a hearing or vision impairment.
D) Both a and b are correct.

Answer 2

D
Explanation: When developing any technical communication, including oral reports, the audience analysis process is one of the most critical. To be effective as a speaker, you must know your audience, establish an effective relationship with them by proving sincere and knowledgeable about the subject, and conform to their expectations about appearance, demeanor, choice of language, and attitude toward them and the topic. In order to do this, you must perform a thorough and detailed audience analysis and know your audience.
If your audience includes individuals with limited hearing or vision, you will need to make appropriate accommodations in your presentation (e.g., closed captioning of videos, oral descriptions of photographs).

Question 3

What phrase should you use to begin the conclusion of an oral report?

A) "This is the end of my presentation; any questions?"
B) "In conclusion…"
C) "Goodbye folks."
D) "To begin with."

Answer 3

B
Explanation: There are several strategies you can use to develop and deliver effective and intriguing oral reports that keep your audience's attention:
In the introduction, interest the audience in the subject, and number the key points you will cover (e.g., "I will cover the following five points.").
As you discuss your subject, help your audience pay attention and track your progress in your presentation by numbering each point as you cover it (e.g., "Now let's proceed to my second point.").
When you reach the conclusion, announce it (e.g., "In conclusion …" or "This brings us to my conclusion.") You want your audience to pay extra attention here. Audiences know that you will now summarize what you have said: this summary is their opportunity to pick up any information they failed to grasp earlier. Once you have said "in conclusion," however, you have about a minute before you must stop talking. Audiences grow hostile to speakers who promise to stop but then don't. In the remaining minute of your presentation, fix in the audience's mind the one or two ideas you want them to take away from your presentation.
Keep your presentation as short as possible. Nobody wants to listen to a long presentation.

Question 4

What element of an oral report is when you spark interest from the audience?

A) Conclusion
B) The beginning
C) The end
D) Introduction

Question 5

What is one question you can ask yourself to help you understand more about the context in which you will deliver your presentation?

A) What kinds of illustrations will I need for the ideas I present?
B) What ideas do I want to include and exclude?
C) How formal or informal should I be in addressing my audience?
D) What kind of presentation will I give: live and in person, live by video, live screencast, recorded video, recorded screencast, podcast (audio only)?

Question 6

When concluding a presentation, what can you use to help reinforce your message?

A) A cool illustration.
B) A list of all your key points.
C) A brief anecdote.
D) An alarm to warn the audience.

Question 7

Which is NOT a process required to develop effective oral reports?

A) Eliminate key points if they are too confusing to your audience.
B) Know the context in which you will deliver your presentation.
C) Select the presentation format, including text, visuals, sound, and/or animations that will enhance your audience's understanding of your message.
D) Choose an appropriate style.

Question 8

What is one type of information you can include in a presentation to help covey your message?

A) Illustrations
B) Testimonials
C) History
D) All of the above.

Question 9

What is one question you can ask yourself when performing an audience analysis?

A) How much does my audience know about the subject?
B) How much time do I have to prepare for this presentation?
C) What will my audience have eaten the day I deliver my presentation?
D) How much will I get paid for this presentation if I put it on YouTube?

Question 10

You must alert your audience of the purpose of your presentation…

A) In due time.
B) On the title slide.
C) Never.
D) As soon as possible, in the beginning.

Question 11

"What is the problem or situation that prompted this presentation?" is a question you can ask yourself when planning your presentation in order to determine what?

A) Context
B) Purpose
C) Audience
D) Style

Question 12

What should color be used for in a poster presentation?

A) To emphasize critical points.
B) For your references section.
C) Only in warning symbols.
D) Color should never be used.

Question 13

In which of the following situations would a scripted presentation be appropriate or required?

A) When presenting to international audiences.
B) When presenting to your team at work.
C) When presenting about a topic that is sensitive or that requires approval by someone.
D) When presenting a poster presentation.

Question 14

Which are appropriate fonts to use when designing illustrations for a presentation?

A) Helvetica and Arial
B) Biome and Chiller
C) Poor Richard and Selawik
D) Yu Gothic and Modern Love

Question 15

Refer to the following illustration from Magda's presentation. Why is this an ineffective illustration?

A) It contains too much text on one slide. It's just too busy.
B) It uses multiple fonts.
C) It uses unconventional (not standard) fonts.
D) All of the above.

Question 16

Why should you save handouts for the end of your presentation?

Question 17

Chapter 11 offers several questions you can ask yourself about your audience when performing an audience analysis. List three of these questions.

Question 18

List three types of information you can include in a presentation to help convey your message.

Question 19

In this essay, refer to the slide below. First, explain why the slide is not designed appropriately. Next, describe what changes you would make to increase the effectiveness of the slide if used in a presentation.

Question 20

There are several questions you can ask yourself when preparing a presentation to help you determine the best approach to use based on the audience, purpose, and context. Write an essay describing what questions you can ask yourself when preparing for a presentation that help you determine how to approach the presentation and how the questions help you to make these determinations. Make sure to include a discussion about how you will determine the content, illustrations, and style to use.

Question 21

Which is NOT a medium in which you deliver oral reports?

A) Live presentations
B) PDFs
C) Podcasts
D) Videos

Question 22

When discussing the subject of your oral report, what strategy helps your audience keep track of your progress in the presentation?

A) Alphabetize your topics.
B) Tell your audience to have a pen and paper handy.
C) Number each of the points you want to discuss.
D) Always have a second person moderate your presentation.

Question 23

Which is NOT a process required to develop effective oral reports?

A) Know your audience and what they will expect.
B) Articulate your purpose.
C) Develop sufficient and appropriate supporting material.
D) Provide as much information as possible-the longer your presentation is the better.

Question 24

What should you do if you are presenting to an international audience?

A) Try to identify signs and gestures that may have different meanings to your audience.
B) Research the culture of your audience.
C) Select clothing that is appropriate for the culture of your audience.
D) All of the above.

Question 25

What is one question you can ask yourself when performing an audience analysis?

A) How much interest will they have in what I will explain?
B) What is their educational background?
C) What is their cultural/ethnic background?
D) All of the above.

Question 26

All content that you select to include in your presentation must pertain to…

A) The goal of your presentation.
B) The time of year.
C) The season.
D) How much time you have to give the presentation.

Question 27

Teo knows that many of his co-workers recently got laid-off due to the recent restructuring of the organization. He has to give a presentation to his team about the current project they are working on. Knowing that many of his team members are worried about losing their job is most relevant to what aspect of Teo's presentation?

A) The purpose.
B) The goal of the presentation.
C) The context.
D) The type of content to include.

Question 28

What are the three main parts of an oral report?

A) The purpose, context, and audience.
B) The introduction, the beginning, and the body.
C) The introduction, the body, and the conclusion.
D) The purpose statement, the idea statement, and the conclusion.

Question 29

In what part of an oral report do you reiterate your main points?

A) Introduction
B) Conclusion
C) Body
D) In the opening statement.

Question 30

What style generally suits all oral reports?

A) Conversational
B) Arrogant
C) Glib
D) Insincere

Question 31

What is something you can do that may help people from other countries understand your presentation?

A) Use long prose.
B) Learn their native language and deliver the speech in that language.
C) Provide a lot of written text so that they will have something to focus on besides your speech.
D) Use short sentences.

Question 32

When using a PowerPoint to deliver your presentation, do not…

A) Include genuine informative illustrations.
B) Use rapidly change the slides as you deliver your presentation.
C) Read directly from your slides. Look at the audience.
D) Put your contact information in the footer on every slide.

Question 33

What is one question you can ask yourself to help you determine what type of style to use when preparing your presentation?

A) What kinds of illustrations will I need for the ideas I present?
B) What ideas do I want to include and exclude?
C) How formal or informal should I be in addressing my audience?
D) What kind of presentation will I give: live and in person, live by video, live screencast, recorded video, recorded screencast, podcast (audio only)?

Question 34

When speaking in front of international audiences, what aspect of the presentation may carry different meanings in different cultures?

A) The time zone.
B) Illustrations
C) Your knowledge of the topic.
D) Your level of interest in giving the presentation.

Question 35

What are the three main segments of a presentation?

A) Introduction, Body, Conclusion
B) Beginning, Middle, Restatement
C) Intro, Middle section, Body
D) Beginning, Illustrations, Content

Question 36

Briefly describe how you can make your ideas more interesting and memorable for your audience.

Question 37

Chapter 11 provides 10 techniques to enhancing your audience's comprehension when preparing for and delivering a presentation, identify two of these.

Question 38

What is one question you can ask yourself to help you determine what content to include in your presentation?

Question 39

Sami is presenting a poster presentation at a conference. In an essay, describe to Sami effective strategies and design tips he can use to prepare and design an effective poster for his presentation. You might include questions he can ask himself to better understand his audience and purpose.

Question 40

Refer to the following illustration from Bao's presentation. In an essay, first describe why it is an effective illustration and provide design changes that will make it more effective.