Deck 9: Proposals and Progress Reports

Question 1

What type of workplace document describes planned or suggested work, reasons for the work, the methods used for the work to be accomplished, and anticipated results?

A) Evaluation report
B) Legal report
C) Proposal
D) Identity report

Answer 1

C
Explanation: Both proposals and progress reports are common workplace documents that may be written individually or collaboratively depending on the project. A proposal describes proposed work or research, the reasons for the work, the methods proposed to accomplish the work, the estimated time required, and the expected cost. A progress report describes and evaluates a project as work occurs. Thus, if an individual or an organization decides to begin a work project or research project, the individual or organization will report the progress on that project at intervals agreed upon when the proposal is accepted and the resulting agreement is being negotiated.

Question 2

What report describes and evaluates a project as it is being accomplished?

A) Progress report
B) Legal report
C) Proposal
D) Trip report

Answer 2

A
Explanation: Both proposals and progress reports are common workplace documents that may be written individually or collaboratively depending on the project. A proposal describes proposed work or research, the reasons for the work, the methods proposed to accomplish the work, the estimated time required, and the expected cost. A progress report describes and evaluates a project as work occurs. Thus, if an individual or an organization decides to begin a work project or research project, the individual or organization will report the progress on that project at intervals agreed upon when the proposal is accepted and the resulting agreement is being negotiated.

Question 3

What is a progress report?

A) A document that describes proposed work or research, the reasons for the work, the methods proposed to accomplish the work, the estimated time required, and the expected cost.
B) A document that describes and evaluates a project as work occurs.
C) A document that evaluates data and draws conclusions based on the data and results.
D) A report that describes the feasibility of performing work based on costs and outcomes.

Answer 3

B
Explanation: Both proposals and progress reports are common workplace documents that may be written individually or collaboratively depending on the project. A proposal describes proposed work or research, the reasons for the work, the methods proposed to accomplish the work, the estimated time required, and the expected cost. A progress report describes and evaluates a project as work occurs. Thus, if an individual or an organization decides to begin a work project or research project, the individual or organization will report the progress on that project at intervals agreed upon when the proposal is accepted and the resulting agreement is being negotiated.

Question 4

In a proposal, what are you trying to convince the reader to believe?

A) That you have a good idea.
B) That you have developed good methods to implement a good idea.
C) That you have the experience to implement a good idea.
D) All of the above.

Question 5

Why are proposals so time-consuming to write?

A) They require a great deal of collaborative work.
B) They require substantial research.
C) They require a comprehensive software to write with.
D) They require the use of statistics.

Question 6

Once a proposal is submitted to the soliciting organization, it becomes…

A) A Statement of Work.
B) A plagiarized document.
C) A legally binding document.
D) A copyrighted document of the soliciting organization.

Question 7

What does RFP stand for?

A) Re, From, Planned
B) Request for Proposal
C) Request for Progress
D) Regarding funds provided

Question 8

A proposal and a progress report have similarities and differences; what is one aspect that proposals and progress reports differ in?

A) A proposal is submitted before a project begins, while a progress report is submitted after a project is completed.
B) A proposal and a progress report might be submitted throughout the life of a project.
C) Progress reports explain the work done on a project so far, while a proposal describes a future project and what is needed to complete that project.
D) Progress reports and proposals are terms for the same document and only vary in length.

Question 9

What type of document does a soliciting organization use to invite potentially interesting companies to provide work that is needed?

A) Notice of Intent
B) Request for Qualifications
C) Request for Proposal
D) Both a and b are correct.

Question 10

What is one question you can ask yourself to ensure you have a good idea of a soliciting organization's audience perspective?

A) A Statement of Work.
B) A plagiarized document.
C) A legally binding document.
D) A copyrighted document of the soliciting organization.

Question 11

In a proposal, what is one way to "sell yourself" or convince readers of your credibility?

A) Provide your financial records
B) Explain what your credentials are.
C) Provide a lot of statistics to distract readers.
D) Explain the background of the problem and how it evolved by providing a historical review of the problem.

Question 12

What are the three main sections of a proposal?

A) Personnel, Budget, Conclusion
B) Summary, Body, Attachments
C) Summary, Discussion, Conclusion
D) Introduction, Summary, Attachments

Question 13

All progress reports have a beginning, middle, and end; in what section, would the work completed for a given time period be explained?

A) Beginning
B) Mid-level
C) Middle
D) Conclusion

Question 14

Why are progress reports written?

A) To describe the need for work and requirements.
B) To demonstration an organization's competence in pursuing a task and completing it.
C) To document the activities of an organization as they complete a project.
D) Both b and c are correct.

Question 15

What type of structure is a progress report following if the middle section includes a description of work completed in the first period, followed by the cost for that work, followed by a description of work completed in the section period following by the costs for that work?

A) Chronological order
B) By research goal
C) By work period
D) By time period

Question 16

The main objective of writing a progress report, as Chapter 9 explains, is to demonstrate your organization's competence in pursuing a task and completing it. What are the three goals that writing a progress report aims to achieve in order to meet this objective?

Question 17

What is the purpose of the "Personnel" (management proposal) section of a proposal?

Question 18

Your textbook says that you should "Keep in mind that proposals and progress reports are persuasive documents." Identify one thing you are trying to persuade your reader of in a proposal.

Question 19

Write an essay in which you define and identify the differences between RFQ, RFP, and SOW and when during the proposal process you'd write each.

Question 20

You have been granted funds by a hospital to perform a long-term study on the design and implementation of an electronic health record system. Your study requires multiple parts: including, interviewing patients, reviewing these results, designing the electronic health record interface, testing the interface with users (doctors and patients) for usability, analysing these results, making design changes based on the users' feedback; and finally re-testing with different users. You plan to continue to re-test with users until you have achieved an interface that has a high level of usability as perceived by the users. Thus, you have not yet completed your study, but you have been asked by the hospital to provide a progress report on the work you have performed, thus far. Write an essay that first describes what type of structure or format you will use to organize your progress report and your rationale. Next, outline what content and information you would include in the beginning, middle, and end of your progress report. You can use an outline format for this part.

Question 21

What report describes and evaluates a project as it is being accomplished?

A) Progress report
B) Legal report
C) Proposal
D) Trip report

Question 22

What is a proposal?

A) A document that describes proposed work or research, the reasons for the work, the methods proposed to accomplish the work, the estimated time required, and the expected cost.
B) A document that describes and evaluates a project as work occurs. Thus, if an individual or an organization decides to begin a work project or research project, the individual or organization will report the progress on that project at intervals agreed upon when the proposal is accepted and the resulting agreement is being negotiated. sources.
C) A document that evaluates data and draws conclusions based on the data and results.
D) A report that describes the feasibility of performing work based on costs and outcomes.

Question 23

In a progress report, what are you trying to convince the reader to believe?

A) That you have a good idea.
B) That you are making progress on your project.
C) That you have the experience to implement a good idea.
D) That you have developed good methods to implement a good idea.

Question 24

What initiates the creation of a proposal?

A) Statement of Work
B) Request for Proposal
C) Notice of Intent
D) Both a and b.

Question 25

Review the following questions a proposer might ask while working on a proposal:
$\bullet$ What does the soliciting organization really want?
$\bullet$ What approaches will be viewed unfavorably?
$\bullet$ What objections will our plan elicit?
To answer the questions above, the proposer might do research on…

A) the costs of the work involved.
B) the perspective and attitudes of the organization that wrote the request for a proposal.
C) the personnel and resources of the proposer's organization.
D) federal and state regulations and laws.

Question 26

Convincing your readers that you fully understand the project and their needs is critical in establishing your…

A) Finances
B) Responsibilities
C) Technical skills
D) Credibility

Question 27

A proposal and a progress report have similarities and differences; what is one aspect that both proposals and progress reports have in common?

A) Both proposals and progress reports are submitted right at the beginning of a project.
B) Both proposals and progress reports follow a similar structure.
C) Both proposals and progress reports are used to get funds to perform research.
D) Both proposals and progress reports aim to achieve one objective: convincing the reader that you have an amazing idea.

Question 28

What type of document would you compose when responding to a soliciting organization's RFQ?

A) Letter of Interest
B) Letter of Intent
C) Letter of Request for Proposal
D) Both a and b are correct.

Question 29

What is one question you can ask yourself to ensure you are developing a persuasive proposal?

A) What is the problem that must be solved, and what approaches to the solution will be viewed most favorably?
B) Can we accomplish the goals we propose?
C) What does the soliciting organization really want, and what objections will our plan elicit?
D) All of the above.

Question 30

What is the most important section of a proposal?

A) Conclusion
B) Summary
C) Appendices
D) Task Breakdown

Question 31

In what section of a proposal do you establish your credibility and try to convince readers of the merit of your work?

A) Conclusion
B) Summary
C) Rationale and Significance
D) Introduction

Question 32

When you are composing a progress report for a given time period, in what section (beginning, middle, end) would you include the costs of the work for a particular time period?

A) Beginning
B) Mid-level
C) Middle
D) Conclusion

Question 33

What type of structure is a progress report following if the middle section includes a description of work completed in the first period, followed by the cost for that work, followed by a description of work completed in the section period following by the costs for that work?

A) Chronological order
B) By research goal
C) By work period
D) By time period

Question 34

In an academic setting, proposals often explain all but ONE of the following:

A) how much time they will need to complete the project.
B) any financial resources required for equipment, salaries, and release time from regular teaching duties.
C) the goals and benefits of the research to the individual researcher, the university, and the public.
D) the outside contractors the faculty member will pay to do the actual research.

Question 35

Which of the following is NOT a standard part of a proposal?

A) Personnel
B) Budget
C) Work Completed Thus Far
D) Scope of Work

Question 36

State the basic differences between a proposal and a progress report.

Question 37

Name one ethical consideration when writing a proposal and at least one possible solution.

Question 38

List three ways you can structure a progress report.

Question 39

Discuss three of the most important questions you might ask when analyzing the effectiveness of your arguments from the perspective of the soliciting organization that wrote the RFP.

Question 40

Identify the most important section of a proposal and explain the reasons for its importance to the success of any proposal.