Deck 19: Creating Tables and a Multipage Report

Question 1

Dragging the mouse pointer across columns and rows is the most foolproof method for selecting part of a table.

Answer 1

False

Question 2

A table is a useful way to present information that is organized into categories, or fields.

Answer 2

True

Question 3

You can enter data in a table by moving the insertion point to a cell and typing.

Answer 3

True

Question 4

A(n) section is a part of a document that can have its own page orientation, margins, headers, footers, and other formatting. _________________________

Question 5

A(n) footnote is an explanatory comment or reference that appears at the bottom of a page. _________________________

Question 6

To delete the contents of a row, select the row and press the Delete key. _________________________

Question 7

As a general rule, you should use page breaks to position a particular part of a document at the top of a page.

Question 8

To create a cover page, you can use the Cover Page button on the REVIEW tab. _________________________

Question 9

In a table of clients, the complete set of information about a particular client is called a(n) field. _________________________

Question 10

A SmartArt graphic contains placeholder text that you replace with your own text.

Question 11

To view the headings in the document, you can click the HEADINGS link in the Navigation pane.

Question 12

A(n) continuous section break inserts a page break and starts the new section on the next page. _________________________

Question 13

The outline of a cell turns orange when it is highlighted.

Question 14

The term superscript means that the number is raised slightly above the line of text.

Question 15

A tab stop is a location on the vertical ruler where the insertion point moves when you press the Tab key.

Question 16

A(n) SmartArt graphic is a diagram or chart that illustrates concepts that would otherwise require several paragraphs of explanation. _________________________

Question 17

Paragraphs formatted with Heading 1 style are considered the lowest level headings and appear aligned at the left margin of the Navigation pane.

Question 18

There are default tab stops every one inch on the horizontal ruler. _________________________

Question 19

To open the Sort dialog box, on the EDIT LAYOUT tab, click the Sort button. _________________________

Question 20

The default tab stops on the ruler are all right tab stops because that is the tab style used most often. _________________________

Question 21

To add a blank table to a page, use the Table button on the ____ tab.

A) NEW
B) INSERT
C) HOME
D) VIEW

Question 22

MATCHING
a.record
b.footnote
c.endnote
d.header
e.footer
f.reference marker
g.header row
h.sort
i.tab stop
j.section
Text printed at the bottom of every page

Question 23

MATCHING
a.record
b.footnote
c.endnote
d.header
e.footer
f.reference marker
g.header row
h.sort
i.tab stop
j.section
A small, superscript number used with a footnote

Question 24

Item 3 in the accompanying figure is formatted with the ____ style.

A) Heading 1
B) Heading 2
C) Heading 3
D) Normal

Question 25

MATCHING
a.record
b.footnote
c.endnote
d.header
e.footer
f.reference marker
g.header row
h.sort
i.tab stop
j.section
A part of document that can have its own page orientation, margins, headers, footers, and so on

Question 26

MATCHING
a.record
b.footnote
c.endnote
d.header
e.footer
f.reference marker
g.header row
h.sort
i.tab stop
j.section
The complete set of information about a particular entity in a table

Question 27

On the Table button grid, Word indicates the size of the table by ____ at the top of the grid when dragging the pointer across a selection.

A) columns and rows
B) width and height
C) inches
D) total cells

Question 28

From the Navigation pane, you can ____ a subordinate heading to the next level up in the heading hierarchy.

A) demote
B) move
C) copy
D) promote

Question 29

Item 6 in the accompanying figure indicates the ____.

A) end-of-table mark
B) end-of-cell mark
C) end-of-row mark
D) end-of-column mark

Question 30

MATCHING
a.record
b.footnote
c.endnote
d.header
e.footer
f.reference marker
g.header row
h.sort
i.tab stop
j.section
An explanatory comment or reference that appears at the bottom of a page

Question 31

Which item in the accompanying figure displays the heading formatted with the Heading 2 style?

A) 1
B) 2
C) 3
D) 4

Question 32

MATCHING
a.record
b.footnote
c.endnote
d.header
e.footer
f.reference marker
g.header row
h.sort
i.tab stop
j.section
A location on the horizontal ruler where the insertion point moves when you press the Tab key.

Question 33

Item 4 in the accompanying figure indicates a ____.

A) handle
B) cell
C) end-of-cell mark
D) insertion point

Question 34

MATCHING
a.record
b.footnote
c.endnote
d.header
e.footer
f.reference marker
g.header row
h.sort
i.tab stop
j.section
Process of rearranging information in alphabetical, numerical, or chronological order

Question 35

MATCHING
a.record
b.footnote
c.endnote
d.header
e.footer
f.reference marker
g.header row
h.sort
i.tab stop
j.section
Text printed at the top of every page

Question 36

MATCHING
a.record
b.footnote
c.endnote
d.header
e.footer
f.reference marker
g.header row
h.sort
i.tab stop
j.section
A row at the top of a table containing the names of each field.

Question 37

MATCHING
a.record
b.footnote
c.endnote
d.header
e.footer
f.reference marker
g.header row
h.sort
i.tab stop
j.section
An explanatory comment or reference that appears at the end of a document

Question 38

Item ____ in the accompanying figure points to this heading which either contains the insertion point or the body text below it contains the insertion point.

A) 1
B) 2
C) 3
D) 4

Question 39

In Microsoft Word, pressing the ____ key(s) will move the insertion point to the end of the document.

A) End
B) Ctrl+Home
C) Ctrl+End
D) Shift+End

Question 40

Which item in the accompanying figure displays the heading formatted with the Heading 1 style?

A) 1
B) 2
C) 3
D) 4

Question 41

To delete only the selected contents of the table, but not the table itself, ____.

A) press the Delete key
B) right-click the table and choose Cut
C) right-click the table and press Backspace
D) press Ctrl+Backspace

Question 42

To clear a tab stop, ____.

A) drag it off the ruler
B) press the Delete Tab button
C) double-click it
D) press the Remove button

Question 43

To open the Table Styles gallery from the Table Styles group, click the ____ button.

A) More
B) Modify
C) New
D) View All

Question 44

Item ____ in the accompanying figure indicates the Table Resize handle.

A) 3
B) 4
C) 5
D) 6

Question 45

A(n) ____ is a location on the horizontal ruler where the insertion point moves when you press the Tab key.

A) indention
B) paragraph
C) tab stop
D) none of the above

Question 46

If data takes up more than one line in a cell, ____.

A) you must manually reconfigure the cell height
B) some text will not appear
C) Word automatically wraps the text to the next line and increases the height of the row
D) Word moves the text into a new cell

Question 47

Which of the following is not a major tab stop?

A) Decimal
B) Center
C) Bar
D) Justify

Question 48

If Word creates a new paragraph in the cell rather than moving the insertion point to a new cell, you pressed the ____ key(s).

A) Tab
B) Enter
C) Ctrl+Shift
D) Shift+Tab

Question 49

When you sort a table, you arrange the rows based on the ____ of one of the columns.

A) contents
B) subject
C) title
D) fields

Question 50

To delete the structure of a row, column, or table, select the row, column, or table, and then use ____.

A) the Delete button on the keyboard
B) the Backspace button on the keyboard
C) the Redo command
D) the Delete button in the Rows & Columns group

Question 51

To move the insertion point to the next cell to the right in a table, you can ____.

A) press the Tab key
B) press the Alt + Tab key
C) press Alt + Home
D) press Ctrl + Home

Question 52

Styles for formatting rows or columns in alternating colors are referred to as ____ rows or columns.

A) striped
B) shaded
C) banded
D) bordered

Question 53

Item 3 in the accompanying figure indicates the ____.

A) Table Tools contextual tools
B) Table Select handle
C) insertion point
D) end-of-cell-mark

Question 54

Make sure the Header row option button is selected to indicate ____.

A) that row is different from other data
B) the header for using table commands
C) the column title should be overwritten
D) not to include that row in a sort

Question 55

If you position the mouse pointer over the border of a column and double-click it, ____.

A) the column will adjust to a standard width of 10
B) the column will adjust to accommodate the widest entry in the column
C) the column will adjust to accommodate the shortest entry in the column
D) the column remains unchanged

Question 56

To sort by a second column, click the ____ arrow and click a column header.

A) Secondary Sort
B) Then by
C) And
D) Or

Question 57

Which arrow in the accompanying figure indicates where text would appear if you were to begin typing in the above table?

A) 1
B) 2
C) 3
D) 6

Question 58

When you press the Tab key in the last cell in the table, ____.

A) the insertion point moves to the first cell of the table
B) you add a new row to the bottom of the table
C) the insertion point remains in the last cell
D) the insertion point moves to the row above the last cell

Question 59

To sort a table so that all names in its Last Name column appear in alphabetical order (A to Z), sort in ____ order.

A) alphabetical
B) chronological
C) ascending
D) descending

Question 60

All of the following are options in the Delete menu EXCEPT ____.

A) Delete Cells
B) Delete Columns
C) Delete All
D) Delete Table

Question 61

A(n) ____ should not be included on a cover page.

A) title
B) author name
C) footer
D) summary

Question 62

Josephine has just been hired as the assistant for a ten-person production team. She wants to organize her team's information, but she is only familiar with Microsoft Word. Josephine wants to include each team member's name, title, e-mail address, and work extension.
Josephine's boss likes her table, but has asked that she also include each team member's home office number. What's the best way for Josephine to go about adding this information?

A) Press the Tab key at the end of the last row.
B) Click the Select button in the Table group, then press Delete.
C) Click the Add Column button at the top of the column border.
D) Delete the current table and insert a new table with the correct number of columns and rows.

Question 63

Josephine has just been hired as the assistant for a ten-person production team. She wants to organize her team's information, but she is only familiar with Microsoft Word. Josephine wants to include each team member's name, title, e-mail address, and work extension.
The best way for Josephine to organize her data in Microsoft Word would be to use ____.

A) a chart
B) a table
C) multiple text boxes
D) the shapes function

Question 64

To create a footnote, click Insert Footnote in the Footnotes group on the ____ tab.

A) FOOTNOTE
B) INSERT
C) REFERENCES
D) CITATIONS

Question 65

Josephine has just been hired as the assistant for a ten-person production team. She wants to organize her team's information, but she is only familiar with Microsoft Word. Josephine wants to include each team member's name, title, e-mail address, and work extension.
After using the table for a few weeks, Josephine has gotten tired of having to look through every row for the name she wants to find. What would be the easiest way for Josephine to organize her data?

A) Use the Sort feature to arrange rows based on the contents of one column.
B) Open the table and do a Find each time she wants to locate information.
C) Use banded shading to make the table easier to read.
D) There is no way to organize this data in Microsoft Word.

Question 66

Monica is working on a report for her art history class. She is using Microsoft Word for her report so that she can incorporate tables, text, and graphics into one document, but needs suggestions on fine-tuning her report.
Monica needs to add a header to her report. She wants to have a different heading for the first page. Monica needs to select Different First Page check box in the Options group ____.

A) on the HEADER & FOOTER TOOLS DESIGN tab
B) using the INSERT tab
C) from the HOME tab
D) from the REVIEW tab

Question 67

Monica is working on a report for her art history class. She is using Microsoft Word for her report so that she can incorporate tables, text, and graphics into one document, but needs suggestions on fine-tuning her report.
Monica wants to start a new section at the location of the insertion point without changing the page flow. To do this, she should ____.

A) insert a Next page section break
B) insert a Continuous section break
C) insert a column break
D) press the Enter key

Question 68

The Section Breaks part of the Breaks menu includes all of the following breaks except ____.

A) Next Page
B) Continuous
C) New Page
D) Odd Page

Question 69

To insert a page number where the insertion point is located, choose ____ from the Page Number menu.

A) Insert Here
B) Current Position
C) Top of Page
D) Bottom of Page

Question 70

Cover Page styles in the Cover Page gallery match the preformatted ____ styles in Word, making it easier to create a coherent style by choosing matching names.

A) formatting
B) document
C) header
D) footer

Question 71

If the ____ button is selected in the Navigation group for the section 2 header, anything you add to that header will update in the section 1 header.

A) Hyperlink
B) Link All
C) Link to Previous
D) Update All

Question 72

Which of the following is not a panel in the Choose a SmartArt Graphic dialog box?

A) A larger image of the graphic, with an explanation of the graphic's purpose
B) A thumbnail description of the graphics in all categories
C) Categories of SmartArt Graphics
D) Graphics associated with the selected category

Question 73

Which of the following is not a category in the SmartArt Graphic dialog box?

A) Relationship
B) Hierarchy
C) Protocol
D) Pyramid

Question 74

To create SmartArt, switch to the INSERT tab and use a button in the ____ group.

A) Illustrations
B) Art
C) Graphics
D) Draw

Question 75

Monica is working on a report for her art history class. She is using Microsoft Word for her report so that she can incorporate tables, text, and graphics into one document, but needs suggestions on fine-tuning her report.
Monica has included a table in her report to give information on 20 key events. Since the table is text-heavy, Monica wants to make it easier to distinguish between the rows. Monica should use the ____ formatting to make her table easier to read.

A) Banded Rows
B) First Column
C) Banded Columns
D) Header Row

Question 76

A main advantage to tab stops and tables is that when you edit data, ____.

A) it saves automatically
B) the alignment remains intact
C) Word uses AutoComplete to anticipate your entries
D) Word automatically tabs data with the correct spacing

Question 77

To organize large amounts of information, it is best to use ____.

A) tables
B) tabs
C) unformatted data
D) single columns

Question 78

To format part of a document in an orientation different from the rest of the document, you need to ____.

A) create a separate document
B) divide the document into sections
C) include page breaks in document
D) You cannot format parts in different orientations.

Question 79

Monica is working on a report for her art history class. She is using Microsoft Word for her report so that she can incorporate tables, text, and graphics into one document, but needs suggestions on fine-tuning her report.
Monica is editing her report and notices that she has forgotten to insert a footnote on page 4. When Monica inserts the footnote, ____.

A) she will create formatting issues in Word
B) Word will insert an alternate numbering system for the new note
C) Word will automatically renumber all footnotes
D) she will have to renumber all subsequent footnotes

Question 80

Josephine has just been hired as the assistant for a ten-person production team. She wants to organize her team's information, but she is only familiar with Microsoft Word. Josephine wants to include each team member's name, title, e-mail address, and work extension.
After a few months, one of Josephine's colleagues moves to another team within the company. Josephine no longer needs his information in her table. What would you recommend that she do?

A) Use shading to gray out the row containing his data.
B) Use Strikethrough from the Font menu to indicate this person is no longer part of the team.
C) Select the table, and click the Delete button in the Rows & Columns group.
D) Select the row to be deleted, and click the Delete button in the Rows & Columns group.