Deck 16: Oversight

Question 1

The abridged, generic phase gated process includes how many Go/Kill decision points?

A)Three
B)Four
C)Five
D)Six
E)Seven

Answer 1

D

Question 2

Which of the following is not one of the growth levels in the Organizational Project Maturity Model (OPM3^TM)?

A)Repeatable
B)Defined
C)Managed
D)Expanded
E)Optimized

Answer 2

D
Explanation: Typically, these models are divided into a continuum of growth levels: initial, repeatable, defined, managed, and optimized.

Question 3

The centralized management of projects to ensure that the allocation of resources to projects is directed toward projects that contribute the greatest value to organization goals is known as:

A)Portfolio Project Management
B)Project Office Management
C)Project Management Optimization
D)Project Priority Matrix Management
E)Resource Allocation Optimization

Answer 3

A
Explanation: Portfolio project management is the centralized management of projects to ensure that the allocation of resources to projects is directed toward projects that contribute the greatest value to organization goals.

Question 4

During which of the following phase gates would the question of "What are the project's ROI and/or non-financial benefits?" be answered?

A)Proposal
B)Selection
C)Implementation
D)Progress
E)Closure

Question 5

Which of the following is responsible for the continued support of consistent application of selection criteria, standards, processes, training, and general assistance to project managers and continued improvement and use of best practices?

A)Portfolio Project Management
B)Project Office Management
C)Project Management Optimization
D)Project Priority Matrix Management
E)Resource Allocation Optimization

Question 6

During which of the following phase gates would the question of "Are the resources needed identified and available?" be answered?

A)Proposal
B)Screening and selection
C)Implementation
D)Progress
E)Closure

Question 7

Project Management Office functions typically include all of the following except:

A)Establish standardized project planning and reporting methodologies
B)Audit ongoing and recently completed projects
C)Provide in-house project management consulting
D)Select which projects to undertake
E)All of these are typically included

Question 8

Which of the follow percentages is the authors' estimate of project-driven organizations that have been implementing some form of oversight for several years?

A)95%
B)90%
C)85%
D)80%
E)75%

Question 9

During which of the following phase gates would the question of "Does this project align with our strategic direction?" be answered?

A)Proposal
B)Screening and selection
C)Implementation
D)Progress
E)Closure

Question 10

Typical activities of project oversight cover which of the following dimensions?

A)Organization
B)Project
C)Customer
D)Both A and B are correct
E)All the above are correct

Question 11

The in-depth review of individual projects at specific phases in the project life cycle is known as:

A)Project Assessment Checkpoint Reviews
B)Go/Kill Decision Review Methodology
C)Phase Gate Methodology
D)Stargate Review Methodology
E)None of these are correct

Question 12

Which of the following is not one of the techniques to insure that projects meet the needs of the organization?

A)Standards
B)Procedures
C)Accountability
D)Controls
E)All of these are correct

Question 13

Project Management Office functions typically include all of the following except:

A)Create and maintain the internal project management information system
B)Recruit and select project managers
C)Train personnel in project management techniques
D)Develop risk management programs
E)All of these are typically included

Question 14

Organizational options to cover every aspect of managing projects in the organization are currently achieved by all of the following except:

A)Executive committee
B)Oversight group
C)Project office
D)Both B and C are correct
E)All the above are correct

Question 15

The original Stage-Gate^TM model included all the following stages except:

A)Preliminary investigation
B)Detailed investigation
C)Testing and validation
D)Production and market launch
E)All of these were included

Question 16

The term that is used to reflect how organizations oversee their project management systems is:

A)Project administration
B)Fiduciary responsibility
C)Management
D)Oversight
E)Project regulation

Question 17

The importance of the increase in project oversight to today's project manager includes all of the following except:

A)Increase in expected profits from projects
B)Increased interest in supporting and helping the project manager
C)Impact on the environment in which the project will be implemented
D)Impact on how the project manager's performance will be measured
E)The reporting of project progress to an oversight group

Question 18

Project offices are known to result in positive benefits such as:

A)A bridge between senior management and project managers
B)Support integration of all project management processes
C)Training to support a higher level of project management maturity
D)Both A and B are correct
E)All of these are correct

Question 19

Which of the following firms use project offices to coordinate projects and to ensure best practices are being used to manage projects?

A)Hewlett Packard
B)International Business Machines
C)Dell
D)Both A and B are correct
E)All the above are correct

Question 20

During which of the following phase gates would the question of "Are time, costs, and scope performances within acceptable limits?" be answered?

A)Proposal
B)Screening and selection
C)Implementation
D)Progress evaluation
E)Closure

Question 21

The use of __________ provides an in-depth review of individual's projects at specific phases in the project life cycle.

Question 22

The original __________ model was pioneered by Robert
G.Cooper several decades ago to improve management of new product development.
Stage-Gate™

Question 23

An informal culture that values improvement drives the organization, not policies and procedures occurs in which of the following Maturity Model Levels?

A)Ad Hoc Project Management
B)Formal Application of Project Management
C)Institutionalization of Project Management
D)Management of Project Management System
E)Optimization of Project Management System

Question 24

Project audits are performed on all significant projects and lessons learned are recorded and used on subsequent projects occurs in which of the following Maturity Model Levels?

A)Ad Hoc Project Management
B)Formal Application of Project Management
C)Institutionalization of Project Management
D)Management of Project Management System
E)Optimization of Project Management System

Question 25

Project selection and portfolio management are typical activities at the _________ level of project oversight.

Question 26

The centralized management of projects to ensure that the allocation of resources to projects is directed toward projects that contribute the greatest value to organization goals is known as __________.

Question 27

High tech firms such as HP, IBM, and Dell all use __________ to coordinate projects and to ensure best practices are being used to manage projects.

Question 28

The __________ is responsible for the continued support of consistent application of selection criteria, standards, processes, training, and general assistance to project managers.

Question 29

The focus is on continuous improvement through incremental advancements of existing practices and by innovations using new technologies and methods is established in which of the following Maturity Model Levels?

A)Ad Hoc Project Management
B)Formal Application of Project Management
C)Institutionalization of Project Management
D)Management of Project Management System
E)Optimization of Project Management System

Question 30

The __________ process can be defined as a structured process to review, evaluate, and document outcomes in each project phase and to provide management with information to guide resource deployment toward strategic goals.

Question 31

Which of the following is not one of the four performance goals measures in the scorecard model?

A)customer
B)internal
C)financial measures
D)industry standards
E)innovation and learning

Question 32

Risk assessment derived from WBS and technical analyses and customer input is in place occurs in which of the following Maturity Model Levels?

A)Ad Hoc Project Management
B)Formal Application of Project Management
C)Institutionalization of Project Management
D)Management of Project Management System
E)Optimization of Project Management System

Question 33

Reviewing project's objectives and resolving project bottlenecks are typical activities at the _________ level of project oversight.

Question 34

The first appearance of standard approaches to managing projects including scope statements and WBS occurs in which of the following Maturity Model Levels?

A)Ad Hoc Project Management
B)Formal Application of Project Management
C)Institutionalization of Project Management
D)Management of Project Management System
E)Optimization of Project Management System

Question 35

__________ can be defined as a set of principles and processes to guide and improve the management of projects.

Question 36

The use of an organization-wide project management system tailored to specific needs of the organization is established in which of the following Maturity Model Levels?

A)Ad Hoc Project Management
B)Formal Application of Project Management
C)Institutionalization of Project Management
D)Management of Project Management System
E)Optimization of Project Management System

Question 37

Phase 1 of the abridged, generic phase gated process is known as the _________ phase.

Question 38

"Go, Kill, Hold, or Recycle" decisions are made by the oversight team at each _________ of a project.
G.Cooper several decades ago to improve management of new-product development.The original model incorporates five stages: preliminary investigation, detailed investigation, development, testing and validation, and full production and market launch.Stages precede gates and represent information developed to enable gatekeepers to make the right decision at the next gate.These decision points at each gate are known as go, kill, hold, or recycle decisions.Given the information developed for each stage, the gatekeepers (the oversight team) can decide to continue with the project, abort the project, or revise/recycle.

Question 39

The development of a system for managing multiple projects that are aligned with strategic goals is established in which of the following Maturity Model Levels?

A)Ad Hoc Project Management
B)Formal Application of Project Management
C)Institutionalization of Project Management
D)Management of Project Management System
E)Optimization of Project Management System

Question 40

The balanced scorecard model differs from selection models by reviewing projects over

A)1-3 years
B)2-4 years
C)4-7 years
D)5-10 years
E)e.10-15 years

Question 41

Level 2 of the authors' Project Maturity Model is named __________.

Question 42

Level 5 of the authors' Project Maturity Model is named __________.

Question 43

__________ is used to identify opportunities for improvement.

Question 44

The phase gate review process can be defined as a structured process to review, evaluate, and document outcomes in each project phase and to provide management with information to guide resource deployment toward strategic goals.

Question 45

Phase 3 of the abridged, generic phase gated process is known as the _________ phase.

Question 46

Project oversight can be defined as a set of principles and processes to.

Question 47

Project Management Control is the term that has emerged to reflect how organizations oversee their project management systems.

Question 48

Phase 5 of the abridged, generic phase gated process is known as the _________ phase.

Question 49

The phase gate review process is the centralized management of projects to ensure that the allocation of resources to projects is directed toward projects that contribute the greatest value to organization goals.

Question 50

Phase 2 of the abridged, generic phase gated process is known as the _________ phase.

Question 51

Level 3 of the authors' Project Maturity Model is named __________.

Question 52

The ________ model limits measures of performance to goals in four main areas: customer, internal, innovation and learning, and financial measures.

Question 53

When project effort moves from tactical to strategic, project selection, project process.

Question 54

The appearance of a project office frequently follows the implementation of project portfolio management efforts.

Question 55

The balanced scorecard model differs from selection models by reviewing projects over _______.

Question 56

Level 1 of the authors' Project Maturity Model is named __________.

Question 57

Level 4 of the authors' Project Maturity Model is named __________.

Question 58

___________ such as ROI, cash flow, and projects on budget reflect improvement and actions that contribute value to the bottom line.

Question 59

Phase 6 of the abridged, generic phase gated process is known as the _________ phase.

Question 60

Phase 4 of the abridged, generic phase gated process is known as the _________ phase.

Question 61

The last phase of the generic phase gated process in the text is called the Closure phase.

Question 62

What is the Project Office and what is its relationship to oversight?

Question 63

One study by Morris showed 45 percent of those surveyed use phase review gates.

Question 64

Project offices are known to result in positive benefits such as serving as a bridge between senior management and project managers.

Question 65

In the authors' Project Maturity Model, the highest level is Management of Project Management System.

Question 66

The Implementation Plan phase answers the question: What are the major risks for this project?

Question 67

What is Portfolio Project Management?

Question 68

The typical activities of project oversight cover two dimensions.Identify those two dimensions and give two examples of activities for each of those dimensions.

Question 69

It is extremely rare that a project that is executing on time, on budget, and meeting project goals will be "killed".

Question 70

The Proposal phase answers the fundamental question: Is the project a good idea and does it solve a business problem or issue?

Question 71

The first phase of the generic phase gated process in the text is called the Screening and Selection phase.

Question 72

Phase gate methodology was originally developed for the construction industry.

Question 73

The appearance of a project office frequently follows the implementation of project portfolio management efforts.

Question 74

Portfolio Project Management is responsible for the continued support of consistent application of selection criteria, standards, processes, training, and general assistance to project managers.

Question 75

The phase gate methodology was developed before the emergence of the project office and project portfolios.

Question 76

Briefly describe what "Project Oversight" is and why it is important to Project Management.

Question 77

The decision points at each phase gate are known as "Go, Kill, Hold, or Recycle" decisions.
G.Cooper several decades ago to improve management of new-product development.The original model incorporates five stages: preliminary investigation, detailed investigation, development, testing and validation, and full production and market launch.Stages precede gates and represent information developed to enable gatekeepers to make the right decision at the next gate.These decision points at each gate are known as go, kill, hold, or recycle decisions.Given the information developed for each stage, the gatekeepers (the oversight team) can decide to continue with the project, abort the project, or revise/recycle.

Question 78

Gate 1 provides information at a minimal expenditure of cost and resources and in a short time, so the project can be reevaluated more thoroughly if it is perceived to have merits.

Question 79

In the authors' Project Maturity Model, the Ad Hoc Project Management level has no consistent project management process in place.

Question 80

The Portfolio Project Management methodology can be defined as a structured process to review, evaluate, and document outcomes in each project phase and to provide management with information to guide resource deployment toward strategic goals.