Deck 6: Communication Technologies

Question 1

Recent references use GMT instead of UT.

Answer 1

False

Question 2

A variety of templates are available for download at no additional cost.

Answer 2

True

Question 3

Finding subtotals is a three-step process that begins with spell-checking.

Answer 3

False

Question 4

Many types of communication do not require that the parties be present at the same time.

Question 5

If a file is stored on a computer that is on a secure network within an organization, it can be difficult for team members who do not have direct connections to the company's network to get access to the files.

Question 6

If more than one person is editing a personal copy of a document at the same time, different versions of the document with different additions or corrections are created.

Question 7

If a team member wishes to explain a change made to a document, it is very important that they insert their explanation as text into the document.

Question 8

Using a new technology that is unfamiliar to the team increases the technology complexity, which can cause delays and increase costs.

Question 9

There have been several releases of MS Excel that run on the Windows operating system but not on the Macintosh operating system.

Question 10

New technologies for communicating electronically appear with increasing frequency.

Question 11

Electronic mail is an example of synchronous communication.

Question 12

In many countries, a computer-scanned image of a signed contract is legal.

Question 13

Fax machines typically use traditional telephone lines that limit their transmission rates.

Question 14

Most people work during daylight hours, which can make asynchronous meetings difficult if the participants are in different time zones.

Question 15

The worldwide communication network makes it possible to assemble project teams from anywhere in the world.

Question 16

In Excel 2007, the same set of shapes and connector arrows are available as they are in Word 2007.

Question 17

A computer-assisted conference is an example of asynchronous communication.

Question 18

With RSS feeds, news from the Web site is automatically sent to the user's news reader.

Question 19

Display of document file extensions is hidden by default in the Windows operating system.

Question 20

A style can be given a name and applied repeatedly to different portions of a document.

Question 21

_____ is the exchange of text or voice messages using pop-up windows on the participant's computer screens.

A) Fax
B) Instant messaging
C) Computer-assisted conference
D) Electronic mail
E) RSS

Question 22

Which of the following is

A) It cannot digitize data in any form that is compatible with computers.
B) It is a copy of a fax machine that does not use digital scanning.
C) It has a maximum data rate of 14.4 kilobits per second.
D) The fax function is seldom integrated with other computer functions.
E) It is a model of a fax machine that uses data expansion.

Question 23

If all the parties to the communication are taking part in the exchange at the same time, the communication is _____.

A) similar
B) regulated
C) indirect
D) staggered
E) synchronous

Question 24

Which of the following is an example of asynchronous communications?

A) Texting
B) Mail and package delivery
C) Instant messaging
D) Computer-assisted conference
E) Audio conference

Question 25

_____ are devices that hold a calendar, a contact list, a task list, and other support programs.

A) Personal digital assistants
B) Smartcards
C) Personal information managers
D) Pagers
E) Spintronics

Question 26

The most common word processing program, by a wide margin, is _____.

A) WordPad
B) AbiWord
C) TextMaker
D) WordPerfect
E) Microsoft Word

Question 27

Word processing documents often contain data that could be aggregated and analyzed.

Question 28

This helps in the transfer of objects and contracts that need signatures.

A) IM
B) RSS
C) Electronic mail
D) Mail and package delivery
E) Texting

Question 29

Beginning with MS Word 2007 for Windows and MS Word 2008 for Macintosh, files are saved in a _____ format, which identifies the newer format.

A) .txt
B) .docx
C) .wpd
D) .doc
E) .log

Question 30

This is an online journal that can be private, shared by invitation, or made available to the world.

A) PDA
B) Electronic mail
C) Webmaster
D) Web log
E) Document management system

Question 31

An) _____ is a device that scans a document and converts it to electronic signals that can be transmitted by telephone to another fax machine that can reproduce the original document.

A) smartphone
B) copy machine
C) PDA
D) RSS
E) telefacsimile machine

Question 32

Forms created using XML can be scanned for the content that is marked by tags.

Question 33

Microsoft Visio 2007 is a project management software package.

Question 34

A _____ is an audio conference with a connection between computers that can display a document or spreadsheet that can be edited by both parties.

A) video conference
B) computer-assisted conference
C) live meeting
D) facsimile
E) Web log

Question 35

An) _____ team is a group that uses electronic methods of communicating without face-to-face meetings.

A) cross-functional
B) problem-solving
C) intercultural
D) virtual
E) self-managed

Question 36

Which of the following is an example of synchronous communications?

A) Web log
B) Fax
C) Computer-assisted conference
D) Mail and package delivery
E) Electronic mail

Question 37

An) _____is similar to an audio conference but with live images of the participants.

A) live meeting
B) RSS feed
C) computer-assisted conference
D) Web log
E) video conference

Question 38

Versions of MS Word released prior to 2007 save files in an) _____ format.

A) AAC
B) bitmap
C) proprietary
D) ASCII
E) open

Question 39

When communication between parties does not take place at the same time, it is called _____ communication.

A) staggered
B) asynchronous
C) synchronous
D) contemporaneous
E) reactive

Question 40

_____ is a communications technology that allows news to be sent to a computer screen.

A) Web log
B) Webmaster
C) PLC
D) WiMAX
E) RSS

Question 41

Reporting relationships and the flow of work are often described using _____ that consist of boxes connected by arrows.

A) diagrams
B) outlines
C) templates
D) formats
E) styles

Question 42

Labels that enclose text to describe how it is displayed or to give it meaning as data are called _____.

A) tabs
B) encryptions
C) indents
D) tags
E) macros

Question 43

An) database _____ is a group of data that is organized in rows and columns where columns are types of data and rows are individual instances.

A) template
B) matrix
C) check sheet
D) table
E) frame

Question 44

The most popular software for medium-sized projects is _____.

A) Microsoft Project
B) Project KickStart
C) MindView
D) ProjectPlan
E) Service Desktop Pro

Question 45

An) _____ network is a method of connecting to a network from the Internet using a code to protect the communication.

A) storage area
B) wide area
C) virtual private
D) intrusion prevention
E) personal area

Question 46

In MS Excel 2007, the sorting and filtering options are on the _____ tab, in the Sort and Filter group under the Sort or Filter button.

A) Data
B) Home
C) Design
D) View
E) Review

Question 47

Which of the following is a characteristic of software that is designed for moderate and complex projects?

A) They are designed for one user at a time to avoid confusion.
B) They can be used by many people in separate locations.
C) They cost less than software for basic projects.
D) They are easier to learn because more people use them.
E) They are usually open source.

Question 48

Beginning with MS Excel 2007 for Windows and MS Excel 2008 for Macintosh, files are saved in a _____ format that indicates the newer format.

A) .txt
B) .docx
C) .xlsx
D) .sdf
E) .log

Question 49

An) _____ is an example document that uses standard design features that can be completed to create similar documents.

A) format
B) outline
C) template
D) diagram
E) theme

Question 50

People who need to use documents that are edited by more than one person are grouped by their need for access. The three common groupings are View only, Edit only, and _____.

A) Replication
B) Allow full control
C) User account control
D) Ownership/administrator
E) Read only

Question 51

A feature named _____ was introduced in Microsoft Office 2007 that has a variety of charts that can be used for displaying organization and relationships that use more sophisticated and artistic graphics.

A) CPen
B) Clipart
C) WordArt
D) Format Painter
E) SmartArt

Question 52

Replacing readable content with a code is known as _____.

A) RSS
B) VPN
C) encryption
D) firewalling
E) cover-coding

Question 53

_____ is a set of rules for defining tags that can identify text as data or for display purposes.

A) DHTML
B) XML
C) HTML
D) JavaScript
E) VBScript

Question 54

The combination of formatting, including font, font size, font color, shading, and other attributes used to display a segment of text and to identify its level of importance, is called an) _____.

A) style
B) outline
C) template
D) diagram
E) tag

Question 55

Which of the following is a diagramming software?

A) Open Office Draw
B) Microsoft Project
C) OpenProj
D) Microsoft InfoPath
E) Photoshop

Question 56

Which of the following statements is

A) Newer versions of word processing programs cannot save files in the older .doc format.
B) New features in MS Word 2007, such as the ability to format citations in a variety of styles, are retained when the file is saved in the .doc format
C) Older versions of MS Word can be adapted to read the newer .docx file formats by downloading and installing a compatibility program that is available at a price from Microsoft's Web site.
D) Document file extensions are displayed by default in the Windows operating system.
E) Instructions for displaying the file extensions are available from the operating system's help menu.

Question 57

An) _____ is a display of data in row and column format.

A) graphic organizer
B) spreadsheet
C) word processor
D) image editor
E) text file

Question 58

The most common spreadsheet program, by a wide margin, is _____.

A) Quattro Pro
B) VisiCalc
C) Lotus 1-2-3
D) CALC
E) Microsoft Excel

Question 59

An) _____ of a document consists of topic headings and subheadings and it is useful when organizing or reorganizing a document.

A) theme
B) outline
C) diagram
D) format
E) style

Question 60

What is synchronous communication? List some examples of synchronous communication.

Question 61

_____ is the exchange of text messages that are 160 characters or fewer between mobile phones, pagers, or PDAs.

Question 62

One of the features that is particularly useful for keeping track of the changes made to a document by several users is called _____.

Question 63

What is asynchronous communication? List some examples of asynchronous communication.

Question 64

Identify certain factors that should be considered when deciding whether to include a new technology in a communication plan.
a. Does the new communication technology provide a competitive advantage for the project by reducing cost, saving time, or preventing mistakes?
b. Does the project team have the expertise to learn the new technology quickly?
c. Does the company offer support such as help desk and equipment service for new communication technology?
d. What is the cost of training and implementation in terms of time as well as money?

Question 65

_____ is the time zone system historically based on the naval observatory at Greenwich, England.

Question 66

A Web log is typically called an) _____.

Question 67

_____ is the time zone system that is compatible with GMT but without the historical reference.

Question 68

Briefly explain diagramming software.

Question 69

Describe the important characteristics of electronic mail that are useful in project management.
a. Copies can be sent to a list of team members.
b. A pre-conference call e-mail can list the agenda items of the conference call.
c. A postconference e-mail can summarize the results of the discussion on each topic.
d. Messages can be saved to document the process in case of a misunderstanding or miscommunication.
e. Files can be attached and distributed.

Question 70

_____ programs are available at no cost for individual users with fewer restrictions than proprietary software.

Question 71

Describe how you would use a spreadsheet to manage project data.