Deck 16: Writing Business Research Reports

Question 1

The report appendix is the preferred location for all visuals.

Answer 1

False

Question 2

A table of contents is not recommended for a formal business report.

Answer 2

False

Question 3

The preferred placement of page numbers in the report body is at the upper right.

Answer 3

True

Question 4

If you do not use Heading Styles in Microsoft Word 2010, you will have to type, rather than insert, the table of contents.

Question 5

If you add a report heading after inserting a table of contents (TOC) in Microsoft Word 2010, you will need to type the heading into the TOC.

Question 6

In Microsoft Word 2010, access Heading Styles on the Page Layout tab.

Question 7

A cover or binder should demonstrate empathy for the reader.

Question 8

Most contemporary business reports are printed in double-space format with indented paragraphs.

Question 9

A report appendix must include all items referred to but not displayed in the report body.

Question 10

A complex report contains some parts that are not included in a simple report.

Question 11

The first page of the report body should have a deeper top margin than subsequent pages.

Question 12

A blank page inserted in a report should be assigned a page number even if the number is not printed on the page.

Question 13

In the report body, the introduction should tell how the rest of the report is organized.

Question 14

In Microsoft Word 2010, the Heading Styles helps report writers with consistency of headings.

Question 15

The purpose of report preliminaries is to preview the report.

Question 16

The authorization message and transmittal message are required report preliminaries.

Question 17

In Microsoft Word 2010, to place page numbers, use tools on the Home tab.

Question 18

Numbering preliminary and report body pages properly requires separate Microsoft Office 2010 files.

Question 19

Conclusions and recommendations must be presented at the end of an analytical report.

Question 20

An executive summary is a typical item included in report preliminaries.

Question 21

The filename of a document saved in Plain Text format will include this suffix:

A) .doc
B) .ptf
C) .ptx
D) .txt

Question 22

Which of the following items is NOT included in report preliminaries?

A) Acknowledgments
B) Executive summary
C) Introduction
D) Transmittal message

Question 23

To remove hidden content before sharing a Microsoft Word 2010 file:

A) Click the File tab and select Info.
B) Click the Review tab and select Document Inspector.
C) Click the File tab and select Inspect.
D) Click the Review tab and select Prepare for Sharing.

Question 24

Save a final draft that you share with collaborators in this format:

A) Open XML
B) PDF or XPS
C) Plain Text
D) Word Document

Question 25

Which item should NOT be included in a report supplement unless the reader has specifically requested it?

A) Appendix
B) Glossary
C) Source list
D) Tables and charts

Question 26

For a first draft that you share with collaborators who use various word processing software, save the file in-

A) Open XML format
B) PDF format
C) Plain text format
D) XPS format

Question 27

A report preface-

A) looks and reads like an executive summary.
B) is omitted from an unsolicited report.
C) may indicate what prompted the study.
D) is standard to a formal business report.

Question 28

Which statement about an acknowledgments page is NOT accurate?

A) It is a required preliminary in formal reports.
B) It may be written in first person even if the report is written in third person.
C) It is a gracious, but nonessential, part of a formal report.
D) It should not be used if the transmittal message acknowledges people who assisted with the project.

Question 29

Which statement BEST describes report findings?

A) They appear before conclusions in a formal report.
B) They are based on facts and opinions.
C) They are identified by the heading "Findings."
D) They synthesize and interpret the collected data.

Question 30

A transmittal message-

A) is prepared in letter format.
B) is bound with the report.
C) presents the report to the primary reader.
D) contains no personal references to the researcher's experience.

Question 31

For an unsolicited report, the-

A) writer should include authorization and acceptance messages.
B) writer should omit a transmittal message.
C) title page should omit the report subject.
D) transmittal message should state why the report was written.

Question 32

Which statement BEST describes the recommended page numbering for a formal report?

A) Begin with Arabic numeral 1 on the title page; number subsequent pages in order.
B) Begin with lowercase Roman numeral i on the title page; number the subsequent pages in order.
C) Begin with lowercase Roman numeral i on the title page; number the preliminary pages in order.
D) Use lowercase Roman numerals for preliminary pages; use Arabic numerals for report body pages and supplements.

Question 33

Virtually all word-processing software and every kind of computer can handle a file saved in Plain Text format.

Question 34

A versatile format for a very long report that passes to and from many collaborators is called-

A) Open XML
B) PDF or XPS
C) Plain Text
D) Word Document

Question 35

Which statement BEST describes an analytical report?

A) The report contains conclusions and recommendations.
B) The report contains conclusions but may omit recommendations.
C) The report structure is inductive (indirect).
D) The report includes an appendix.

Question 36

Once comments are inserted into a Microsoft Office 2010 file, they can be hidden but not removed.

Question 37

In Microsoft Word 2010, if a collaborator changes your text inappropriately, you can deal with the change by-

A) inserting a comment stating why you disagree with the change.
B) Rejecting the change in Track Changes to restore your original text.
C) Both a and b.
D) Neither a nor b.

Question 38

Which statement BEST describes the report introduction?

A) It may be a copy of the report proposal.
B) It may be omitted if the report preliminaries include the problem and purpose.
C) It provides information needed to understand the rest of the report.
D) It should not describe the research methods.

Question 39

Which statement BEST describes the conclusions of a report?

A) They appear last in a formal report.
B) They are entirely objective.
C) They are logical inferences drawn from the findings.
D) They summarize the report up to that point.

Question 40

If you print a Microsoft Office 2010 report, you can choose to print any comments inserted in the file.
B. Multiple Choice - For the following items, select the most appropriate choice (a-d).

Question 41

Before sharing a Microsoft Word 2010 file with a colleague or client, check for hidden/personal data in the report or document properties.

Question 42

Descriptive headings (rather than functional headings such as Introduction, Findings, Conclusions, Recommendations) may increase and maintain reader interest.

Question 43

A blog titled Talking Quality includes this information: Make the report look like it will be easy to skim. Design your report in a way that looks appealing and approachable at first glance; helps readers notice what information is available and important; and makes it easy for them to skim and find topics of personal interest. Outline six strategies report writers can use to incorporate these qualities, remembering to describe/explain and use examples.

Question 44

Microsoft Word 2010 includes tools that simplify the collaboration process.

Question 45

Always evaluate templates provided by software manufacturers to be sure they meet your format standards.