Lesikar's Business Communication: Connecting in a Digital World 13th Edition by Kathryn Rentz,Paula Lentz

Exercise 15

As the general manager of Riverview Golf Club, you are responsible for the club's facilities, accounting, and event planning. The club's 400 members are very pleased with the job you are doing. Last year, you received a special commendation from the club's membership for your role in securing and hosting a big golf tournament called the Midwestern Open. Things are going quite well for both you and the club.
Recently, you received the following email:
Hello, my name is Michael Jones, and I am an assistant for Senator Katherine Rettig. The senator will be in town this weekend to meet with some of her constituents. As you may know, the senator is an avid golfer. Ever since she watched last year's Midwestern Open on television, she has been very interested in playing a round of golf at your club. We understand that your club is private, so please don't feel obligated to permit the senator to play at your club if you believe it would upset your membership. However, she would really like to play your course, and would require no special attention other than allowing three members of her legislative team to play alongside her. Ideally, the senator would like to play on Saturday afternoon.
Thank you for your consideration.
You are very excited about the possibility of Senator Rettig's playing at Riverview! It would generate great publicity for the club. And since she is very popular with your membership, you don't foresee any problems with allowing her to play on Saturday afternoon. In fact, you believe that many of the members would be interested in meeting the senator to hear her opinions on the recent tax bill that was introduced into the Senate.
Respond to Michael Jones's email granting permission for the senator to play at Riverview. Provide directions and state what time the senator should arrive at the club. Also, ask Mr. Jones if the senator would be willing to meet informally with some interested members for a half-hour discussion of the new tax bill either before or after her golf round.