Lesikar's Business Communication: Connecting in a Digital World 13th Edition by Kathryn Rentz,Paula Lentz

Exercise 28

As a company that has more than 50 employees living in or near the city where it is located, your company is covered by the U.S. Family Medical Leave Act (FMLA). This means that employees who meet certain criteria, as outlined by the U.S. Department of Labor (www.dol.gov \ esa \ whd \ regs \ compliance \ whdfs28.pdf), may take up to 12 weeks of unpaid leave if they have a baby, an extended illness, or an impaired relative to take care of.
Many companies have started "leave donation" programs that enable employees to donate some of their accumulated sick leave or vacation time to fellow employees who have taken unpaid leaves. As office manager for your company, you periodically remind employees of this opportunity to help their colleagues. You think the time has come around again for this reminder, especially since you're aware of at least two employees who might need their co-workers' donations.
Write the employees, some of whom have never heard of this program, about the leave donation program. You will direct them to the FMLA website and to your own company's intranet for the full, official details; however, you will include the basics in your message: how much leave employees need to have accumulated in order to donate, the minimum and maximum amount of hours they can donate, the irreversibility of the donation, what recipients may use it for, how to donate, the fact that donating is strictly voluntary, and whatever else you think readers need to know in order to decide whether to pursue the matter further. (To generate such details, you can visit the FMLA website and the website at your school or business that describes this kind of policy.)