Lesikar's Business Communication: Connecting in a Digital World 13th Edition by Kathryn Rentz,Paula Lentz

Exercise 45

Continue on as the executive in case #50 above. The new sexual harassment policy you announced two months ago seems to have been well received, but recently you had to use it as grounds for a written warning to an employee whom two employees had complained about. This warning went into the off ending employee's personnel file.
Perhaps as a result of this action, news of which no doubt made its way around the company grapevine, other employees seem to have become curious about exactly what goes into a personnel file and how that information can be used. After doing some research on this topic, send the employees an email in which you enlighten them. In preparing your email, consider the kinds of questions they're likely to have. For example, what kinds of documents get put into a personnel file? Which, if any, of these can be shared, and with whom? Are the contents of personnel files ever shared with those who are considering hiring IT Doctors' former employees? Can employees read their own personnel files? You may well think of additional questions that you should address.