Deck 6: Position Descriptions

Question 1

One of the greatest shortcomings of job/position\ descriptions is that they are not ordinarily written for specific individual workers.

Answer 1

False

Question 2

Nonexempt positions are usually covered by job descriptions, but it is neither necessary nor appropriate to write job descriptions for exempt positions.

Answer 2

False

Question 3

One portion of every job description usually specifies the experience and minimum level of education required of the person who will do the job.

Answer 3

True

Question 4

All up-to-date job descriptions should be filed only in the departments in which the subject jobs are found.

Question 5

A job description need not include every detailed task that may be encountered in the performance of the job.

Question 6

Job descriptions for exempt positions are usually far easier to write and contain much less information than descriptions for nonexempt positions.

Question 7

Performance of a thorough analysis is ordinarily the most effective preparation for developing a comprehensive job description.

Question 8

The most effective job descriptions come in the form of lengthy documents covering positions in every detail.

Question 9

A job description should be developed jointly by the department manager and human resources without the involvement of the person or persons who may presently be performing that job.

Question 10

A properly written job description provides insufficient material for preparing and conducting performance appraisals.

Question 11

What is true of an appropriately developed job description?

A) It is personalized to a particular employee or number of employees who are assigned to the same job.
B) It is written to encompass the half-dozen or so principal tasks that make up most, though not necessarily all, of the job's content.
C) It is sufficiently detailed to encompass everything a job incumbent is likely to do.
D) It contains enough information to perform evaluations of the person who is eventually hired.

Question 12

What is true of job descriptions written for exempt positions compared with job descriptions for nonexempt positions?

A) They are easier to write because only generalized task information is necessary.
B) They are strictly optional; it is only job descriptions for nonexempt positions that are required.
C) They are usually longer and more difficult to write.
D) They are rarely if ever used in preparing employment advertising.

Question 13

With what does the process of generating a job description begin?

A) A discussion between the department manager and a human resources representative about the content of the job
B) A draft of the job duties developed by the department manager
C) Researching published job descriptions for one that most closely compares with the job in question
D) A position analysis, that is, a thorough study and analysis of the job or position in considerable detail

Question 14

What has to be done in developing or updating the job description for an existing position?

A) Involve the person or persons presently doing the job
B) Negotiate any apparent differences between the department manager and human resources
C) Ensure that a copy of the finished job description is filed with the administration office
D) Ensure that all tasks likely to be encountered are covered in detail

Question 15

How can a properly prepared job description be used?

A) As an aid in screening job candidates and interviewing applicants
B) As a guide in preparing recruitment advertising
C) As input in establishing a job category and pay grade
D) As a framework for firing an employee

Question 16

Why is it advisable to involve the job incumbent in developing or updating the job description for an existing position?

Question 17

Of what value is a properly written job description in preparing a performance appraisal?

Question 18

Why are job descriptions written for the position and not specifically for the person in the position?

Question 19

Why should every job description be reviewed periodically for accuracy and completeness?

Question 20

Why can a job description not call for "high school education" for an entry level position?