Deck 14: Producing Meetings and Events

Question 1

Questions and concerns regarding housing should be addressed:

A) At the main office
B) At the front desk
C) At the housing location itself
D) At the registration area

Answer 1

At the registration area

Question 2

BEO stands for:

A) Beverage Employee Option
B) Beverage Extra Order
C) Banquet Electronic Option
D) Banquet Event Order

Answer 2

Banquet Event Order

Question 3

How many people can be accommodated at a six-foot round?

A) 6 to 8
B) 8 to 10
C) over 12
D) 10 to 12

Answer 3

8 to 10

Question 4

What type of ceiling does the text identify as a production rigger's worst nightmare?

A) Plaster
B) Acoustic
C) Steel
D) Cork

Question 5

What often needs to be done to floors before an event?

A) Waxed with water repellant
B) Covered with plastic
C) Covered with wood planks
D) Covered with newspaper

Question 6

Who of the following should not be required to be present for event rehearsals?

A) the facility manager
B) the planner
C) the speaker / performer
D) the owner

Question 7

Ancillary activities:

A) Should not be more attractive than the program
B) Should be more attractive than the program to attract spouses of attendees
C) Should be discouraged
D) Are the most important activities of the event

Question 8

APEX stands for:

A) Action Plan Extremity
B) Accepted Practices Exchange
C) Ancillary Plan Exchange
D) None of the above

Question 9

ESG stands for:

A) Extra Schedule Guide
B) Evaluation Simulation Guide
C) Event Specification Guide
D) None of the above

Question 10

Which is NOT one of the three parts of the ESG?

A) Narrative
B) Prologue
C) Function Set-up Orders
D) Function Schedules

Question 11

Who are the only entities that should have signing authority for cost control?

A) The CEO
B) The Meeting Planning staff
C) A and B
D) The President and CFO

Question 12

Which of these is not a possible source for recruiting volunteers?

A) Retired community members
B) College students looking for professional experience
C) Local professionals
D) These are all possible sources.

Question 13

Which of these is not an example of a written communication strategy?

A) Reports
B) Letters
C) Email
D) Training

Question 14

Which of these is not an example of a verbal communication strategy?

A) Displays
B) Meetings
C) Instruction
D) Briefings

Question 15

Which of these is not an example of a visual communication strategy?

A) Models
B) Videos
C) Posters
D) Instruction

Question 16

Which of these is not an example of a behavioral communication strategy?

A) Role Modeling
B) Memo
C) Social Networking
D) Working Practices

Question 17

Which of these is not a recommendation of the text concerning news releases?

A) Include the "who, what, when, where, and why"
B) Write persuasively, but do not lie
C) Think like a reporter
D) News releases are not recommended; they are not effective for meetings

Question 18

The text recommends what time frame for answering inquiries and follow-ups?

A) Within 48 hours
B) Within 36 hours
C) Within 24 hours
D) Within 12 hours

Question 19

The text recommends what time frame for holding a pre-convention (or pre-con) meeting?

A) One month before the event
B) A day or two before the event
C) One week before the event
D) Three or four days before the event

Question 20

The Guarantee is the term used to refer to the contracted number of meals or items that the organization will pay for, regardless of attendance.

Question 21

An auditorium style room setup is best for attendees to take tests, notes, or interact with other attendees.

Question 22

A Classroom style room setup is best when there is no need for attendees to interact with one another.

Question 23

Round tables are sometimes used for meetings, but are utilized most often for food functions.

Question 24

Power charges are not based on consumption, but rather on the maximum amount of power deliverable at any one time.

Question 25

The A/V provider is always in-house.

Question 26

Key on-site positions should always be staffed by employees, not volunteers.

Question 27

Walkie Talkies are not mentioned in this chapter, because they are now an obsolete technology.

Question 28

ARS stands for Audience Response Systems, which have gained in popularity as costs have dropped.

Question 29

The process of evaluating a meeting should begin in the early stages of meeting planning.

Question 30

Match each type of equipment used in producing a meeting with its description / use.

-Smartphone

A) two-way communication devices that provide secure, reliable and instant communication
B) an example is Microsoft Office Suites
C) the primary piece of communication equipment used by event professionals.
D) also referred to as "cloud computing"
E) usually hard wired and not affected by battery drain

Question 31

Match each type of equipment used in producing a meeting with its description / use.

-PA System

A) two-way communication devices that provide secure, reliable and instant communication
B) an example is Microsoft Office Suites
C) the primary piece of communication equipment used by event professionals.
D) also referred to as "cloud computing"
E) usually hard wired and not affected by battery drain

Question 32

Match each type of equipment used in producing a meeting with its description / use.

-Walkie Talkie

A) two-way communication devices that provide secure, reliable and instant communication
B) an example is Microsoft Office Suites
C) the primary piece of communication equipment used by event professionals.
D) also referred to as "cloud computing"
E) usually hard wired and not affected by battery drain

Question 33

Match each type of equipment used in producing a meeting with its description / use.

-Desktop Publishing Software

A) two-way communication devices that provide secure, reliable and instant communication
B) an example is Microsoft Office Suites
C) the primary piece of communication equipment used by event professionals.
D) also referred to as "cloud computing"
E) usually hard wired and not affected by battery drain

Question 34

Match each type of equipment used in producing a meeting with its description / use.

-Web Storage

A) two-way communication devices that provide secure, reliable and instant communication
B) an example is Microsoft Office Suites
C) the primary piece of communication equipment used by event professionals.
D) also referred to as "cloud computing"
E) usually hard wired and not affected by battery drain

Question 35

What are the factors that determine whether to use paid employees, temporary employees or voluntee different functions of an event?

Question 36

What are the key principles of a good press release?

Question 37

What are the benefits of the meeting planner being the person in charge of managing ancillary events?