Deck 9: Information Management

Question 1

Bank statements,business reports,and tax records are filed according to subject and then are subdivided _______.

A)chronologically
B)by vendor
C)alphabetically
D)by specific individual or organization

Answer 1

chronologically

Question 2

File folders that have a series of three top tabs (far left,center,and far right)are referred to as 1/3 cut.This specific type of folder is used primarily in the lateral filing system.

A)The first statement is true;the second statement is false.
B)The first statement is false;the second statement is true.
C)Both statements are true.
D)Both statements are false.

Answer 2

The first statement is true;the second statement is false.

Question 3

Which HIPAA rule covers the protection of all PHI in paper form?

A)HIPAA Security Rule
B)HIPAA Privacy Rule
C)HIPAA Patient Confidentiality Rule
D)HIPAA Security Gatekeeper Rule

Answer 3

HIPAA Privacy Rule

Question 4

The arrangement of a name, subject,or number is referred to as:

A)a filing unit.
B)a filing segment.
C)indexing.
D)simplified filing.

Question 5

Alphabetic filing systems follow strict rules.These rules have been standardized by:

A)the American National Standards Institute (ANSI).
B)the Association of Records Managers and Administrators (ARMA).
C)the American Dental Association (ADA).
D)the Dewey Decimal filing system.

Question 6

Which of the following is filed in both patient and business categories?

A)Accounts receivable
B)Confidential personnel records
C)Patient information
D)Insurance records

Question 7

When files are destroyed,a cross-reference list should be kept and should include all the following EXCEPT:

A)the types of documents being destroyed.
B)the time period that the documents represented.
C)the method used for destruction.
D)the signature of the person authorizing the file destruction.

Question 8

Because of their forensic significance,_______ should be kept indefinitely.

A)full mouth radiographic surveys
B)open accounts
C)accident reports
D)contracts

Question 9

College degrees such as DDS,DMS,and PhD are used in indexing:

A)so that staff will address the patient properly.
B)only to distinguish between two identical names.
C)never.
D)in accordance with the preferences of the individual dental office.

Question 10

Color-coded files typically use a different color for _______ of the alphabet.

A)each letter
B)the first 10 letters
C)the first 13 letters
D)every other letter

Question 11

You are assigned to do the filing in the dental office.You want to put the files in order before you take them to the record room.Which file will be the first?

A)Joanna Del la Cruz
B)Della,J.Cruz
C)Joanna Della Cruz M.D.Inc.
D)Della Cruz Dental Lab

Question 12

Aging labels are designed to:

A)designate the patient's age.
B)identify patients who qualify for Medicare insurance.
C)allow for easy identification of when a patient was last seen.
D)identify when labels are old and need to be replaced.

Question 13

When a file is removed from the system,what should be left in its place?

A)A guide
B)An out-guide
C)Numeric indexing
D)It is not necessary to leave anything in its place.

Question 14

_______ are built-in shelving units popular in dental offices for filing patient charts.

A)Vertical files
B)Lateral files
C)Card files
D)Diagonal files

Question 15

The purposes of following a systematic approach to information management are to simplify the retrieval process and ensure the precise location of documents and records.In an electronic environment,the storage system includes all but which of the following?

A)Hard drives with PC and network servers
B)CD
C)Methods for organizing documents
D)Tape backup

Question 16

Which transfer method identifies files and records that have been inactive for a predetermined length of time?

A)Periodic method
B)Permanent method
C)Perpetual method
D)Perennial method

Question 17

When patient files are alphabetized by name,surnames that have a prefix are indexed:

A)as a single unit with the surname.
B)by prefix without consideration of surname.
C)by surname without consideration of the prefix.
D)as a single unit only if the prefix is capitalized.

Question 18

Which of the following is a systematic step designed to save time during filing?

A)Coding
B)Indexing
C)Sorting
D)Inspecting

Question 19

Within the dental practice,most filing is done _______.

A)according to subject
B)alphabetically
C)chronologically
D)geographically

Question 21

Inactive records must be stored with the active files,until the patient confirms,in writing,his/her intent to leave the dental practice.

Question 22

One or more filing units (e.g. ,the total name)make up a ______.

Question 23

Which of the following is considered incorrect filing protocol?

A)The first letter that is different in any unit determines the alphabetic order.
B)Nicknames are treated as first names.
C)Initials are filed as if they were spelled out.
D)Abbreviations are filed as written.

Question 24

Which of the following is true?

A)Lateral files contained in cabinets are the most susceptible to fire and water damage.
B)Records should be returned to the file cabinet at the end of each week.
C)Recapturing information lost in a computer system is fairly inexpensive.
D)Records should never be removed from the office.