Deck 9: Planning Delivering an Oral Report

Question 1

A slide deck printout makes an effective audience handout.

Answer 1

False

Question 2

The communication context for an oral report covers both the physical and the psychological environment.

Answer 2

False

Question 3

The extemporaneous delivery style is most often used for business presentations.

Answer 3

True

Question 4

Audience analysis requires that you try to determine who will attend your presentation and their motives for attending.

Question 5

In Microsoft Office 2010, a link to the Web can be inserted in pictures as well as in text.

Question 6

Frequent gesturing is more off-putting to listeners than an absence of gestures.

Question 7

A backchannel medium such as Twitter can be useful during rehearsal as well as during a presentation.

Question 8

For security reasons it's best to omit the presenter's contact information from a handout.

Question 9

Oral reporting skills are less important than report writing skills.

Question 10

A microphone is an example of a presentation aid.

Question 11

A speaker should not use notes because they can distract the audience.

Question 12

An important guide for use of visuals in a presentation is to remove the visual from view when you have finished talking about it.

Question 13

Most presentations are improved if the speaker begins with a joke.

Question 14

How you breathe has little influence on your ability to project your voice.

Question 15

Oral transitions are unnecessary in a presentation if you use transition slides.

Question 16

When creating a slideshow with presentation software, you should begin by using the outline view.

Question 17

Understanding and gaining control of the vocal aspects of speech will improve your presentation skills.

Question 18

Eye contact can be achieved by looking over the heads of people in the last row of your audience.

Question 19

A presentation outline should include a preview of the main points of the presentation.

Question 20

If you carefully prepared your slide presentation, rehearsal is unnecessary.

Question 21

Which technique will BEST improve the quality of your voice?

A) Breathe shallowly.
B) Create a mental image of openness.
C) Keep the throat and nostrils tight.
D) Speak with little movement of your lips.

Question 22

Which statement provides the BEST advice for use of gestures?

A) Do not practice the use of gestures.
B) Mark the notes to indicate where gestures are appropriate.
C) Use frequent arm gestures to release excess energy.
D) You can safely use any gesture that is common in the United States.

Question 23

Which statement offers the WEAKEST advice for use of presentation aids?

A) Be sure your audience can see and read the detail you want them to notice in a visual.
B) Check all projection equipment just before the presentation.
C) Distribute all handouts at the beginning of the presentation.
D) Make every visual add meaning to the presentation.

Question 24

Generally, a webinar should involve more slides than the same talk delivered face-to-face.

Question 25

Which of the following is NOT an effective guide for a question-answer session in a formal presentation?

A) Anticipate the kinds of questions the audience may ask.
B) Disregard anyone who tries to ask a question during the presentation.
C) Politely move from a questioner who is dominating the discussion to another audience member.
D) Remind the audience that you will take questions at the end of the presentation.

Question 26

Which is the WEAKEST guide for dressing appropriately for a presentation?

A) Always wear a business suit.
B) Err on the side of conservatism rather than flamboyance.
C) Wear a hairstyle that is neat and complements your physical features.
D) Dress in a way that does not draw attention to specific items of clothing or jewelry.

Question 27

For an oral report-

A) use the same visuals as the written report.
B) use more visuals than the written report.
C) simplify visuals from the written report.
D) omit visuals in oral reports.

Question 28

Which of the following is NOT advice for making language memorable?

A) Involve the audience by telling a story they can identify with.
B) Use concrete terms and descriptions.
C) Use interesting quotations.
D) Use occasional profanity.

Question 29

As a member of a team that must make a presentation, your responsibility-

A) can be fulfilled best if you direct the work of other team members.
B) ends when you have given your part of the presentation.
C) includes being prepared to handle questions or refer them to others who know the answers.
D) is to react nonverbally to other team members' contributions to the presentation.

Question 30

Which is the LEAST effective technique for making presentation slides easy to understand?

A) distributing printouts for the audience to follow
B) using only visuals-not text-in the main slide area
C) using a text build if the slide contains bullet points
D) using one keyword per slide in very large letters

Question 31

Which statement BEST describes an extemporaneous presentation?

A) It gives the appearance of having been memorized.
B) It is rarely used in business settings.
C) It is unrehearsed.
D) Its every aspect is carefully planned.

Question 32

Which statement gives INCORRECT information about a formal presentation?

A) Nonverbal feedback is important to the speaker.
B) The speaker does not deviate from the prepared manuscript.
C) The speaker may use notes and presentation aids.
D) This presentation style allows no immediate verbal feedback from the audience.

Question 33

Which of the following is NOT likely to help a presenter control stage fright?

A) Arrive early at the presentation site.
B) Practice the presentation until it's memorized.
C) Use stress reduction exercises before the presentation.
D) Remember that the presentation message is important to the audience.

Question 34

Businesses are finding that webinars are as effective than live presentations.
B. Multiple Choice - For the following items, select the most appropriate choice (a-d).

Question 35

While attending a staff meeting, you are asked to give an update on a project on which you are working. Your response is an example of-

A) extemporaneous delivery.
B) impromptu delivery.
C) memorized delivery.
D) scripted delivery.

Question 36

Which activity is normally NOT a part of analyzing context for a presentation?

A) Determine location of your presentation.
B) Determine time of your presentation.
C) Determine main points of your presentation.
D) Determine who will attend your presentation.

Question 37

One way to enlarge a Web page used as a presentation aid is to press Ctrl repeatedly.

Question 38

Which statement LEAST adequately describes an effective presentation conclusion?

A) It ensures that listeners leave take away the knowledge or motivation the presenter wanted them to get from the presentation.
B) It helps listeners remember main points of an informative presentation.
C) It is a memorable experience for the audience.
D) It is omitted if the audience becomes restless.

Question 39

In a team presentation, which task is the coordinator NOT responsible for?

A) moderating the discussion
B) summarizing the presentation
C) answering the audience's questions
D) introducing the presentation and team

Question 40

A purpose of a preview or partition statement in a presentation is NOT to-

A) create a mindset that will help listeners follow the presentation.
B) eliminate the need for transitions during the presentation.
C) help the audience anticipate parts of the presentation.
D) identify topics to be covered in the presentation.

Question 41

In Microsoft Office 2010, to increase focus on the subject of a photograph-

A) use Crop to cut away the blank space around the picture's subject.
B) use an Artistic Effect or Picture Effect from the Picture Tools tab.
C) enlarge the photograph to maximum height and width.
D) place a six-point black border around the photograph.

Question 42

When you are presenting in front of an audience, you are performing as an actor on stage. This statement appeared in A Research Guide for Students online. Do you agree with the statement? Explain.

Question 43

If someone asked you to give a presentation on short notice (in four days), how would you react? What information would you need initially, and how would you proceed to prepare the talk.