What steps should be followed and indexes kept at the examination stage? What steps are important when returning documents that have been produced to the original custodian?

Question

Quizplus · Accepted Answer

The Answer is Index the documents. The number of indexes maintained will depend on what the supervising attorney has requested. A master index should record the number of the document, subject matter of the document and its nature (memo, letter, tax return, phone log, etc.), the new file number, the date of the document, the author of the document, the recipient of the document, whether the document is privileged or otherwise undiscoverable, the set and item of the production request that it responds to, and eventually whether the document was produced to the adversary. If other files, such as personnel files, are requested, information such as names of persons mentioned or receiving copies or drafts of the document might be included. At the close of the case, usually after all appeals have been exhausted, the original paper documents may be returned to their original locations. The return of each document or identifiable group of documents should be logged and receipted. Any of the client's original documents filed with the court or in the possession of the other parties should be retrieved and returned. All copies should then be shredded or burned. All of the indexes, return letters, and receipts should be kept in the case file.

What Steps Should Be Followed and Indexes Kept at the Examination