Case Based Critical Thinking Questions
Brij has just been promoted to Marketing Manager of a non-profit organization responsible for soliciting over three million dollars in donations annually. His company solicits donor information from local chapters of the non-profit organization. Brij decides to create an Access database that will allow him to keep all donor information in one database and create reports as well as marketing documents using the database. Based on your knowledge of importing and sharing Access data, answer the questions below.
-Brij has been asked to share a report with the non-profit's Board of Directors which lists all donors by state. Brij created a query to appropriately sort the data and generated the report using Access. The report will be shared using e-mail. Which option is Brij most likely to choose to share this information?
A)capture a screen shot of the report from Access and email it as a picture
B)export the report as an HTML document
C)export the report to a PDF file to minimize file size and decrease download time
D)print the report from Access and scan it to a large image to email

Question

Case Based Critical Thinking Questions
Brij has just been promoted to Marketing Manager of a non-profit organization responsible for soliciting over three million dollars in donations annually.  His company solicits donor information from local chapters of the non-profit organization.  Brij decides to create an Access database that will allow him to keep all donor information in one database and create reports as well as marketing documents using the database.  Based on your knowledge of importing and sharing Access data, answer the questions below.
-Brij has been asked to share a report with the non-profit's Board of Directors which lists all donors by state.  Brij created a query to appropriately sort the data and generated the report using Access.  The report will be shared using e-mail.  Which option is Brij most likely to choose to share this information?
A)capture a screen shot of the report from Access and email it as a picture
B)export the report as an HTML document
C)export the report to a PDF file to minimize file size and decrease download time
D)print the report from Access and scan it to a large image to email

Quizplus · Accepted Answer

Exporting the report to a PDF file is the best option as it will minimize the file size and decrease download time while preserving the formatting and layout of the report. A screen shot of the report may not capture all the information, exporting as an HTML document may not preserve the formatting, and printing and scanning the report would result in a large file size and poor image quality.