To: All Graduate Advisors
Subject: Meeting
Dear Dr. Smith,

We will soon be conducting informative sessions where students will learn everything about Graduate School from financial aid and scholarship opportunities to how to make the most of their campus experience. We will host a networking dinner after the information sessions nearby at the Ballroom. This meeting will serve as an opportunity for students to meet other students, faculty, staff, and different services our university has to offer. We would like a representative from your office to be present to help us welcome the students and inform them of your services. A booth will be available for you upon request. This Annual Graduate Orientation is our way of welcoming our new and current students and helping them kick off their semester strong! You are cordially invited to attend. Please let us know if you could attend by e-mail at gradoffice@yourschool.edu on Thursday, Aug. 25th from 5-8 p.m. at the Student Union.

Graduate Office
-Who is the primary audience for this email?
A) All faculty
B) Faculty working with graduate students
C) Graduate students and their advisors
D) Graduate advisors

Question

To: All Graduate Advisors 
Subject: Meeting 
Dear Dr. Smith, 
 
We will soon be conducting informative sessions where students will learn everything about Graduate School from financial aid and scholarship opportunities to how to make the most of their campus experience. We will host a networking dinner after the information sessions nearby at the Ballroom. This meeting will serve as an opportunity for students to meet other students, faculty, staff, and different services our university has to offer. We would like a representative from your office to be present to help us welcome the students and inform them of your services. A booth will be available for you upon request. This Annual Graduate Orientation is our way of welcoming our new and current students and helping them kick off their semester strong! You are cordially invited to attend. Please let us know if you could attend by e-mail at gradoffice@yourschool.edu on Thursday, Aug. 25th from 5-8 p.m. at the Student Union. 
 
Graduate Office
-Who is the primary audience for this email?
A) All faculty
B) Faculty working with graduate students
C) Graduate students and their advisors
D) Graduate advisors

Quizplus · Accepted Answer

One strategy or guideline you can use to write effectively emails, text messages, memos, and letters is to make sure to use the formatting style of your organization. Every memo will have entries for TO, FROM, SUBJECT, and DATE, but the order in which these items appear and their spacing will vary from organization to organization and sometimes from department to department. Letter formatting (and emails) may also differ: many organizations use block style (everything aligned on the left margin) but some organizations prefer modified versions of this style. Determine the standard formatting practices among your immediate colleagues and follow their example.
The email sent by the Graduate Office is has a TO heading, that is left-aligned. This is an effective method of communicating who the message is intended for. In this case, it is intended for All Graduate Advisors, as the To heading suggests.