A receiving clerk notes that a delivery of 10 units has been received,but the purchase order specified 12 units.A debit memo will need to be prepared to adjust for the difference between the quantity ordered and received.Who should prepare this document?

Question

Quizplus · Accepted Answer

The purchasing department manager should prepare the debit memo to adjust for the difference between the quantity ordered and received. The receiving clerk may inform the purchasing department of the discrepancy, and the controller may approve the adjustment, but the responsibility of preparing the document falls on the purchasing department. The vendor may be notified of the adjustment, but is not responsible for preparing the document.

A Receiving Clerk Notes That a Delivery of 10 Units