The employer must prepare at least four copies of each W-2 form.

Name: The employer must prepare at least four copies of each W-2 form.
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According to the IRS, employers are required to prepare at least four copies of each W-2 form: Copy A (to be sent to the Social Security Administration), Copy B (to be given to the employee), Copy C (to be kept by the employer for their records), and Copy D (to be kept by the employer for their state/local tax records).

The Employer Must Prepare at Least Four Copies of Each