Deck 14: Collaborative Information Systems for Student Projects

Question 1

Asynchronous communication occurs when team members do not meet at the same time.

Answer 1

True

Question 2

Email is a tool used for synchronous communication.

Answer 2

False

Question 3

Discussion forums are one of the nice-to-have features in a collaboration tool.

Answer 3

True

Question 4

Virtual meetings can be synchronous or asynchronous.

Question 5

________ is a type of asynchronous communication where one person creates a list of questions to which other users respond.

A) Multiparty text chat
B) Team survey
C) Webinar
D) Whiteboard

Question 6

A face-to-face meeting is an example of asynchronous communication.

Question 7

Why should a team choose to use a collaboration information system?

Question 8

In team surveys, one team member creates a list of questions and the other team members respond.

Question 9

Wikis are a virtual meeting in which attendees view one of the attendees' computer screens for a more formal and organized presentation.

Question 10

Synchronous communication is said to occur if ________.

A) communication occurs between people in different time zones
B) there is a flow of communication according to the hierarchical structure
C) members of various teams work on the same task
D) all members of a team meet at the same time

Question 11

Explain synchronous and asynchronous communications in organizations with examples.

Question 12

________ are virtual meetings in which attendees view one of the attendees' computer screens for formal and organized presentations.

A) Discussion forums
B) Screen-sharing applications
C) Conference calls
D) Webinars

Question 13

Morgan's company has outsourced its accounting process to a small firm in India. Morgan needs to discuss some quality control measures with the firm's managers. He conducts the meeting via videoconference. Given the nature of the meeting, it can also be called a(n) ________ meeting.

A) concurrent
B) parallel
C) asynchronous
D) virtual

Question 14

________ are useful when a team needs to meet on some topic but everyone cannot meet at the same time.

A) Blogs
B) Discussion forums
C) Wikis
D) Surveys

Question 15

AKAI One, a multinational company, has centers in four different countries. The heads of the four centers set performance targets every month and work toward achieving them. Given that each center works in a different time zone, which of the following modes of communication should the center heads choose to discuss their monthly targets?

A) multiparty text chat
B) videoconferencing
C) email
D) webinar

Question 16

Videoconferencing is likely to be less intrusive than text chat.

Question 17

If a virtual meeting is synchronous, participants can interact with each other through ________.

A) discussion forums
B) videoconferencing
C) email
D) team surveys

Question 18

________ occurs when team members do not meet at the same time.

A) Asynchronous communication
B) Synchronous communication
C) Procedural communication
D) Nonprocedural communication

Question 19

________ is a type of asynchronous communication in which a group member can post an entry, an idea, a comment, or a question, and other group members respond to it later, at their convenience.

A) Multiparty text chat
B) Videoconferencing
C) Webinar
D) Discussion forum

Question 20

VOICE is a marketing and media firm. One of its corporate policies is the sole use of synchronous communication within the organization. VOICE is expanding its customer base in the coming year and needs to prepare a plan of action. Given its corporate policy regarding communication, which of the following modes are its team members most likely to use?

A) email
B) team survey
C) multiparty text chat
D) discussion forum

Question 21

Which of the following statements is TRUE of collaboration tools?

A) Team members cannot request SharePoint to send emails when certain events occur.
B) Google Drive permits only the uploader to make changes to a task list and does not allow simultaneous edits.
C) The standard task list in SharePoint can readily be modified to include user-customized columns using SharePoint.
D) Google Drive allows only one user to edit a document at a time.

Question 22

The degree of version management is very high in email with attachments.

Question 23

Version management systems facilitate tracking changes to documents and provide features and functions to accommodate concurrent work.

Question 24

Which of the following statements is TRUE of shared content with version management?

A) Content sharing methods that provide version management cannot accommodate concurrent work.
B) Version management systems provide version control.
C) Version management makes it impossible to know when and by whom the document was changed.
D) Content sharing systems that provide version management can track changes to documents.

Question 25

Version management systems provide version control.

Question 26

The document checkout feature in SharePoint allows users to simultaneously edit documents.

Question 27

In version control systems, shared documents are placed into shared directories called ________.

A) vaults
B) libraries
C) workspaces
D) records

Question 28

Which of the following statements is TRUE of Microsoft SharePoint?

A) It does not facilitate permission-limited activity.
B) It converts shared documents to the Google Docs format.
C) It facilitates the continuation of workflow defined for a document even when any of its members disapproves the document.
D) It does not allow users to edit a document if it has been checked out by another user.

Question 29

Which of the following systems provides version control while sharing content?

A) Microsoft SharePoint
B) LinkedIn
C) emails with attachments
D) locked files hard disks

Question 30

What is version management and why is it important?

Question 31

In version control systems, shared documents are placed in shared directories, sometimes called libraries.

Question 32

Which of the following tools helps share content with version management features?

A) Skype
B) Google Docs
C) emails with attachments
D) file server

Question 33

Natalie needs to access Google Drive for a project. She does not need to have a Gmail account for that.

Question 34

Ashley is part of an interdepartmental project in which members from different departments work on the project and upload their files on Google Drive. Which of the following characteristics should Ashley keep in mind while working on this project?

A) Google Drive restricts the edit permission on documents to the creator of tasks.
B) Google Drive does not allow simultaneous edits.
C) Google Drive deals with video and audio files.
D) Google Drive provides version history showing the changes made by users to task lists.

Question 35

Which of the following statements is TRUE of Google Drive?

A) Users receive an email when a document is made available to them.
B) Documents are stored on the Google Drive server.
C) Document revisions are tracked with extensive details of changes made.
D) Microsoft Excel documents cannot be uploaded to Google Drive.

Question 36

Explain version control with a simple example.

Question 37

Which of the following is a content sharing technique which is least effective for collaborations in which there are many document versions or for which there is a desire for content control?

A) email with attachments
B) Microsoft SharePoint
C) Google Docs
D) file server

Question 38

The alerts feature in SharePoint ________.

A) sends a team member an email whenever a task is assigned to him or her
B) requires team members to check the task list for new tasks every hour
C) does not support customization of email requests
D) can send emails only when an existing task is deleted

Question 39

Workflows cannot be defined on Microsoft SharePoint for multistage business processes.

Question 40

Storing documents on servers is better than using email attachments because documents have a single storage location.

Question 41

SharePoint can be configured to send email alerts when certain events occur.

Question 42

All of the following are virtual meetings EXCEPT ________.

A) whiteboards
B) conference calls
C) email
D) webinars

Question 43

Which type of collaboration tool would be useful for training new employees?

A) wiki
B) team survey
C) video and audio recordings
D) discussion forum

Question 44

SharePoint includes a built-in content type for managing task lists that provides robust and powerful features.

Question 45

Which of the following statements is TRUE of collaboration tool sets?

A) The Good collaboration tool set has built-in discussion boards.
B) The Comprehensive collaboration tool set takes the longest time to learn.
C) The Good collaboration tool set includes workflow control as an inbuilt feature.
D) The Minimal collaboration tool set allows sharing of video files.

Question 46

With the ________ collaboration tool set, participants have the ability to conduct multiparty audio and video virtual meetings and the support for concurrent access to document, spreadsheet, and presentation files, but they will have to rely on third-party tools to use surveys, wikis, and blogs.

A) Minimal
B) Optimal
C) Good
D) Comprehensive

Question 47

Which collaboration tool is known in the business world?

A) Moodle
B) Google Drive
C) Canvas
D) Blackboard

Question 48

Which of the follow feature is NOT a required feature in a student collaboration system?

A) communication
B) content sharing
C) wiki
D) task management

Question 49

The ________ collaboration tool set has a large set of features, including content management and control, workflow control, online meetings in which participants can view shared whiteboards, applications, and monitors.

A) Minimal
B) Basic
C) Good
D) Comprehensive

Question 50

The team is trying to decide on a new color for the logo. Jeff decides to use a ________ to list the potential colors and ask the other members to respond with their vote.

A) wiki
B) team survey
C) webinar
D) discussion forum

Question 51

By default, most student teams tend to meet ________.

A) in the discussion forum
B) face-to-face
C) in blackboard
D) using social media

Question 52

Explain the importance of Microsoft SharePoint in task management.

Question 53

With the Minimal collaboration tool set, a participant should be able to collaborate with his or her team, though he or she will get little support from the software.

Question 54

While using the Minimal collaboration tool set, it must be ensured that one user's work does not conflict with another's.

Question 55

Which of the following statements is TRUE of a product power curve for collaborative tool sets?

A) A flat line on a power curve means the user is increasing the utility gained from the product.
B) At time zero, the ideal power curve is at zero.
C) The power curve of a Minimal collaboration tool set rises steadily with time.
D) The power curve of a Comprehensive collaboration tool set has a longer flat spot in the beginning.

Question 56

The Good collaboration tool set includes content management and control, workflow control, online meetings in which participants can view shared whiteboards, applications, and monitors.

Question 57

What are the three sets of collaboration tools?

Question 58

In the product power curve, the Minimal product set has some power at time zero.

Question 59

With the ________ collaboration tool set, a participant should be able to collaborate with his or her team, though he or she will get little support from the software.

A) Minimal
B) Optimal
C) Good
D) Comprehensive

Question 60

Which application opens PDFs?

A) Google Picasa
B) Adobe Acrobat
C) Microsoft OneDrive
D) Dropbox

Question 61

A leader does not have to consider people in choosing a collaboration tool set - cost is most important.

Question 62

Joseph is beginning a new project and is on a tight budget. He desires a collaboration system that is free to use and takes no time to learn. He chooses a set of tools out of the ________ collaboration tool set.

A) comprehensive
B) free
C) good
D) minimal

Question 63

One of the keys for making team progress is keeping a current task list.

Question 64

Peter is using SharePoint and wants to receive an email each time an event occurs. He has to set up ________ in SharePoint.

A) permissions
B) alerts
C) files
D) records

Question 65

When using Google Drive every team member needs to ________.

A) download Google Chrome
B) enable permissions on their computer
C) disable Internet Explorer
D) obtain a Google account

Question 66

A(n) ________ is a computer that stores files, it is useful for sharing content.

A) email with attachments
B) Microsoft SharePoint
C) Google Docs
D) file server

Question 67

Which of the following is a content sharing techniques allows users to view the same whiteboard, application, or other display?

A) email with attachments
B) Microsoft SharePoint
C) Google Docs
D) screen-sharing application