Question 1

Asynchronous communication occurs when team members do not meet at the same time.

Accepted Answer

Asynchronous communication refers to any form of communication where there is a time gap between when a message is sent and when it is received. This can happen through various channels such as email, messaging apps, or project management tools. It is commonly used in remote or distributed teams where members are located in different time zones or have varying schedules.

Question 2

Email is a tool used for synchronous communication.

Accepted Answer

Email is a tool used for asynchronous communication, meaning that the sender and receiver do not have to be communicating in real-time.

Question 3

Discussion forums are one of the nice-to-have features in a collaboration tool.

Accepted Answer

Discussion forums allow team members to communicate and share ideas in an organized and easily searchable way, making them a valuable tool in a collaborative environment.

Question 4

Virtual meetings can be synchronous or asynchronous.

Accepted Answer

Virtual meetings can be conducted in real-time with participants interacting simultaneously, which is synchronous, or they can be held without real-time interaction, which is asynchronous.

Question 5

________ is a type of asynchronous communication where one person creates a list of questions to which other users respond.

Accepted Answer

This type of communication is called a survey or questionnaire. The person who creates the questions is usually looking for specific feedback or information from the respondents. This can be a useful tool for teams to gather data and make informed decisions. Multiparty text chat is a real-time, synchronous communication method. Webinars are typically used for presentations or training sessions. Whiteboards are collaborative tools for visual brainstorming and idea sharing.

Question 6

A face-to-face meeting is an example of asynchronous communication.

Accepted Answer

A face-to-face meeting is an example of synchronous communication because the participants are communicating in real-time. Asynchronous communication refers to communication that is not in real-time, such as sending an email or leaving a voicemail.

Question 7

Why should a team choose to use a collaboration information system?

Accepted Answer

The answer of Why should a team choose to use...

Question 8

In team surveys, one team member creates a list of questions and the other team members respond.

Accepted Answer

In team surveys, one team member typically creates a list of questions for all team members to respond to.

Question 9

Wikis are a virtual meeting in which attendees view one of the attendees' computer screens for a more formal and organized presentation.

Accepted Answer

Wikis are collaborative websites where multiple users can work together to create, edit, and update content. They are not virtual meetings where attendees view one person's computer screen for a presentation.

Question 10

Synchronous communication is said to occur if ________.

Accepted Answer

Synchronous communication refers to real-time communication where all participants communicate at the same time. Therefore, the only choice that reflects synchronous communication is D, where all members of a team meet at the same time.

Question 11

Explain synchronous and asynchronous communications in organizations with examples.

Accepted Answer

The answer of Explain synchronous and asynchronous communications in organizations...

Question 12

________ are virtual meetings in which attendees view one of the attendees' computer screens for formal and organized presentations.

Accepted Answer

Webinars are virtual meetings that typically involve a formal presentation from one or more attendees, while the other attendees view their screen. Screen-sharing applications could also be a possible answer, but these are not necessarily organized or formal presentations. Discussion forums and conference calls do not involve screen sharing.

Question 13

Morgan's company has outsourced its accounting process to a small firm in India. Morgan needs to discuss some quality control measures with the firm's managers. He conducts the meeting via videoconference. Given the nature of the meeting, it can also be called a(n) ________ meeting.

Accepted Answer

A meeting conducted via videoconference is commonly referred to as a virtual meeting. Concurrent and parallel meetings both imply that multiple meetings are happening at the same time, which is not the case in this scenario. Asynchronous meetings refer to meetings where participants are not all present at the same time, which is also not applicable here as all participants are joining the meeting simultaneously via videoconference.

Question 14

________ are useful when a team needs to meet on some topic but everyone cannot meet at the same time.

Accepted Answer

Discussion forums are best for asynchronous communication, where team members can post their thoughts and respond to others' posts at their own convenience. They can also be used to organize discussions around specific topics or projects. Blogs and wikis are also useful for collaboration, but they may not provide the same level of structured discussion as a forum. Surveys are more helpful for collecting feedback or data, rather than facilitating a group conversation.

Question 15

AKAI One, a multinational company, has centers in four different countries. The heads of the four centers set performance targets every month and work toward achieving them. Given that each center works in a different time zone, which of the following modes of communication should the center heads choose to discuss their monthly targets?

Accepted Answer

The answer of AKAI One, a multinational company, has centers...

Question 16

Videoconferencing is likely to be less intrusive than text chat.

Accepted Answer

Videoconferencing often requires participants to be visually present and attentive, making it more intrusive as it demands more immediate and constant engagement compared to text chat, which allows for more flexibility in response time and multitasking.

Question 17

If a virtual meeting is synchronous, participants can interact with each other through ________.

Accepted Answer

Videoconferencing allows participants to interact in real-time through audio and video. Discussion forums, email, and team surveys are asynchronous methods of communication.

Question 18

________ occurs when team members do not meet at the same time.

Accepted Answer

Asynchronous communication is the type of communication where team members communicate at different times. This can be through email, messaging, or other methods where there is a time delay between sending and receiving messages.

Question 19

________ is a type of asynchronous communication in which a group member can post an entry, an idea, a comment, or a question, and other group members respond to it later, at their convenience.

Accepted Answer

A discussion forum is the best choice for asynchronous communication where group members can post entries, ideas, comments, or questions and other members can respond later at their convenience.

Question 20

VOICE is a marketing and media firm. One of its corporate policies is the sole use of synchronous communication within the organization. VOICE is expanding its customer base in the coming year and needs to prepare a plan of action. Given its corporate policy regarding communication, which of the following modes are its team members most likely to use?

Accepted Answer

Since VOICE has a corporate policy of synchronous communication, team members are most likely to use multiparty text chat as it allows real-time communication within the organization. Email, team surveys, and discussion forums are asynchronous communication methods and do not fit with VOICE's policy.

Quiz 14: Collaborative Information Systems for Student Projects