Deck 17: Outlook Lesson 2: Calendar

Question 1

The monthly Calendar at the top of the To-Do bar is called the Date Selector.

Answer 1

False

Question 2

You can adjust Calendar options on the View tab. To change the time scale the Calendar shows for activities, in the Time group, click the Time Scale button, and then select the level of detail you want.

Answer 2

False

Question 3

You can view your Calendar in a ____ view.

A) daily
B) weekly
C) monthly
D) all of the above

Answer 3

D

Question 4

To synchronize a Windows Live Calendar with an Outlook Calendar, you must download and install the Outlook Hotmail Connector.

Question 5

You can change the date of a single occurrence in the Calendar by dragging the event to a different day, and then clicking Yes when prompted.

Question 6

If your attendees share their Calendars, you can adjust for any meeting conflicts and find the best time for everyone to meet.

Question 7

When scheduling an appointment, select the ____ check box if the appointment is scheduled for the entire day.

A) 24-hour
B) All day event
C) Day Block
D) Entire Day

Question 8

When scheduling an appointment, the ____ allows you to insert files, signatures, images and media.

A) Add tab
B) Actions group
C) Actions area
D) Insert tab

Question 9

To edit an event, right-click the event in the calendar.

Question 10

To add an appointment to your Calendar, select the day for which you want to set up the appointment, and then on the View tab, in the New group, click the New Appointment button.

Question 11

Outlook Calendar is designed to help you stay organized and coordinate your activities with others.

Question 12

You can show an appointment as busy, free, tentative or ____.

A) out of office
B) unavailable
C) personal appointment
D) private

Question 13

When a reminder sound plays to remind you of an appointment, if you want to be reminded again later click the ____ button.

A) Snooze
B) Dismiss
C) Later
D) Silence

Question 14

To save a Meeting invitation without sending it, click the Home tab, and then click Close. In the Microsoft Office Outlook dialog box, click the Save changes but don't send option button, and then click OK.

Question 15

To turn off the To-Do Bar, click the View tab, in the Layout group, click the To-Do Bar button, and then click Off.

Question 16

When you invite participants to an appointment, Outlook automatically converts it to a(n) task .

Question 17

Resources are people who are mandatory attendees of your meeting.

Question 18

In Month view, you can adjust the amount of detail that is visible by clicking the launcher in the Arrange group to open the Outlook Options dialog box.

Question 19

You can click the Recurrence button to set up an appointment to occur repeatedly.

Question 20

To move the start or end times of an appointment, click the top or bottom border, and drag to a new time.

Question 21

FIGURE OL 2-1 Referring to Figure OL 2-1 above, if you select the Open the series option button, the ____ window opens which would allow him to edit settings affecting the series.

A) Open Series
B) Recurring Event
C) Birthday
D) Annual Event

Question 22

Case OL 2-1 Kent is learning the keyboard shortcuts to access Outlook features. If Kent wanted to switch to the Folder List in the Navigation Pane, he would press Ctrl + ____.

A) 4
B) 5
C) 6
D) 7

Question 23

If you have an existing e-mail message whose distribution list includes the same people you want to invite to a meeting, you can easily create a meeting request from the message. Open the message, and then in the Respond group, click the ____ button.

A) Reply
B) Reply with an Invite
C) Reply with a Meeting
D) Reply with a Message

Question 24

To print your Calendar in the current view, on the Ribbon, click the File tab and then in Backstage view, click Print. Depending on the view, you can select a style in the ____ section.

A) Print Now
B) Print What
C) Print Style
D) Print Style

Question 25

An event appears as ____.

A) a banner at the top of the day affected
B) an entire day blocked out in blue
C) a small icon in the upper-right corner of the calendar cell
D) none of the above

Question 26

A meeting e-mail message has a ____ icon next to it, indicating that it is a meeting message.

A) meeting
B) star
C) calendar
D) pen

Question 27

To edit an appointment in Day or Week view, ____ the appointment.

A) double-click
B) single-click
C) right-click
D) left-click

Question 28

To remove a recurring event, double-click an event, click the Open the series option button, click OK, then in the ____ Recurrence dialog box, click the Remove Recurrence button, and then click OK.

A) Appointment
B) Event
C) Meeting
D) Task

Question 29

Case OL 2-1 Kent is learning the keyboard shortcuts to access Outlook features. If Kent wanted to add a task to his calendar, he would press the Ctrl + ____ key.

A) 1
B) 2
C) 3
D) 4

Question 30

The ____ style of printing for your Calendar separates the daily Calendar, tasks list, and weekly Calendar.

A) calendar details
B) daily
C) weekly
D) tri-fold

Question 31

If you wanted to add a friend's birthday to the Outlook Calendar to show up as a reminder every year, you would schedule it as an annual ____________________.

Question 32

Case OL 2-2 Olivia's boss has asked her to set up a meeting for 10 people in the Yosemite Conference Room using Outlook Calendar. Olivia wants to view when the attendees are available. In the Show group, she clicks the ____ button to open a grid indicating the availability of the attendees.

A) Calendar
B) Scheduling
C) Availability
D) Meeting

Question 33

To create a meeting, on the ____ tab, in the New group, click the New Meeting button.

A) Home
B) Meeting
C) Insert
D) File

Question 34

When selecting meeting attendees in the Select Attendees and Resources window, press and hold ____ and then click each individual name in the list.

A) Tab
B) Alt
C) Fn
D) Ctrl

Question 35

Outlook provides an online publishing feature that allows you to share one or more calendars. ____ Calendar requires that you and the people with whom you want to share your calendar first sign up for a free account at Office Online.

A) Public
B) Move
C) Friends
D) Share

Question 36

The recurrence icon resembles a ____.

A) circular arrow
B) spinning top
C) whirling globe
D) year-long calendar

Question 37

FIGURE OL 2-1 If you received the message in Figure OL 2-1 above, and want to set up a reminder for this year only, you should ____.

A) select "Open this occurrence."
B) select "Open the series."
C) Click the Cancel button
D) Click the "!"

Question 38

If you deselect the All day event check box in the Event window, the event automatically becomes a(n) ____.

A) task
B) meeting
C) appointment
D) recurring event

Question 39

To delete an event, in the ____ group, click the Delete button, or right-click the event in the Calendar and then click Delete.

A) Actions
B) Show
C) Attendees
D) Options

Question 40

Case OL 2-2 Olivia's boss has asked her to set up a meeting for 10 people in the Yosemite Conference Room using Outlook Calendar. In this instance, the Yosemite Conference room is a(n) ____ for the meeting.

A) Resource
B) Attendee
C) Host
D) Guest

Question 42

To move to a specific date, use features on the Home tab in the ____________________ group.

Question 43

Attendees can delete, reply, reply to all, or ____________________ the meeting message.

Question 44

Once attendees open a meeting invitation they can ____________________, accept tentatively, or decline the invitation.

Question 45

How do you go about creating an appointment? Please give three examples of appointments that you have had in the past.

Question 46

To access a share option, on the ____________________ tab, select an option in the Share group.