Question 1

The monthly Calendar at the top of the To-Do bar is called the Date Selector.

Accepted Answer

The monthly calendar at the top of the To-Do bar in Microsoft Outlook is commonly referred to as the Date Navigator, not the Date Selector.

Question 2

You can adjust Calendar options on the View tab. To change the time scale the Calendar shows for activities, in the Time group, click the Time Scale button, and then select the level of detail you want.

Accepted Answer

To adjust the time scale in the Calendar view, you should go to the View tab, then in the Arrangement group, click the Time Scale button (not the Time group), and then select the level of detail you want.

Question 3

You can view your Calendar in a ____ view.

Accepted Answer

All of the above are valid options for viewing your calendar, but the best choice depends on your personal preferences and needs. If you have a lot of appointments and tasks to manage, you may prefer a daily or weekly view to see a more detailed breakdown of your schedule. However, if you have fewer commitments and want to see the big picture of your month, a monthly view may be more useful.

Question 4

To synchronize a Windows Live Calendar with an Outlook Calendar, you must download and install the Outlook Hotmail Connector.

Accepted Answer

To synchronize Windows Live Calendar with an Outlook Calendar, the user needs to download and install the Outlook Hotmail Connector, which enables the user to access their Windows Live Calendar from Outlook and vice versa.

Question 5

You can change the date of a single occurrence in the Calendar by dragging the event to a different day, and then clicking Yes when prompted.

Accepted Answer

You can indeed change the date of a single occurrence in the Calendar by dragging the event to a different day and clicking Yes when prompted.

Question 6

If your attendees share their Calendars, you can adjust for any meeting conflicts and find the best time for everyone to meet.

Accepted Answer

Sharing Calendars allows for easier coordination and scheduling of meetings by being able to see when people are free or busy.

Question 7

When scheduling an appointment, select the ____ check box if the appointment is scheduled for the entire day.

Accepted Answer

The "All day event" check box is the most appropriate choice when scheduling an appointment for the entire day as it allows the appointment to be shown as occupying the full day on the calendar view. The other options - 24-hour, Day Block, and Entire Day - are not commonly used for this purpose and may cause confusion or inaccuracies in scheduling.

Question 8

When scheduling an appointment, the ____ allows you to insert files, signatures, images and media.

Accepted Answer

The "Insert" tab in scheduling appointments usually allows inserting files, signatures, images, and other media. The other options listed (Add tab, Actions group, Actions area) do not typically include this feature.

Question 9

To edit an event, right-click the event in the calendar.

Accepted Answer

To edit an event in most calendar applications, you typically click or double-click the event directly, rather than right-clicking. Right-clicking often brings up a context menu with additional options.

Question 10

To add an appointment to your Calendar, select the day for which you want to set up the appointment, and then on the View tab, in the New group, click the New Appointment button.

Accepted Answer

The instructions provided are not universally applicable to all calendar applications, as the process may vary depending on the software being used.

Question 11

Outlook Calendar is designed to help you stay organized and coordinate your activities with others.

Accepted Answer

Outlook Calendar allows users to schedule, track, and manage appointments, meetings, and events, and also enables them to share their calendar with others for better coordination.

Question 12

You can show an appointment as busy, free, tentative or ____.

Accepted Answer

The option "out of office" is the most appropriate choice to indicate that you will not be available for an appointment because you will not be at work or in your usual location. The other options do not necessarily convey this information as clearly.

Question 13

When a reminder sound plays to remind you of an appointment, if you want to be reminded again later click the ____ button.

Accepted Answer

Clicking the "Snooze" button will temporarily dismiss the reminder sound and set a new reminder for a later time, allowing you to be reminded again at a more convenient time. The other options ("Dismiss," "Later," and "Silence") will either completely dismiss the reminder or stop the sound without setting a new reminder.

Question 14

To save a Meeting invitation without sending it, click the Home tab, and then click Close. In the Microsoft Office Outlook dialog box, click the Save changes but don't send option button, and then click OK.

Accepted Answer

To save a meeting invitation without sending it in Microsoft Outlook, you should click the "File" tab, then choose "Save As" to save the invitation as an Outlook Template (.oft) or another format, not the "Close" button. The described method does not accurately reflect the steps in Outlook for saving a meeting without sending.

Question 15

To turn off the To-Do Bar, click the View tab, in the Layout group, click the To-Do Bar button, and then click Off.

Accepted Answer

This is the correct sequence of steps to turn off the To-Do Bar in Microsoft Outlook.

Question 16

When you invite participants to an appointment, Outlook automatically converts it to a(n) task .

Accepted Answer

When you invite participants to an appointment, Outlook creates a meeting request or an event, not a task.

Question 17

Resources are people who are mandatory attendees of your meeting.

Accepted Answer

Resources can refer to a variety of elements necessary for a meeting, including people, but also encompass materials, equipment, and facilities. Not all resources are people, nor are all required attendees considered resources in every context.

Question 18

In Month view, you can adjust the amount of detail that is visible by clicking the launcher in the Arrange group to open the Outlook Options dialog box.

Accepted Answer

By clicking the launcher in the Arrange group, you can open the Outlook Options dialog box and adjust the amount of detail visible in the Month view.

Question 19

You can click the Recurrence button to set up an appointment to occur repeatedly.

Accepted Answer

The Recurrence button is used to set up appointments that occur repeatedly, such as weekly or monthly meetings.

Question 20

To move the start or end times of an appointment, click the top or bottom border, and drag to a new time.

Accepted Answer

This is correct. To move the start or end time of an appointment, click and hold the border at the top or bottom of the appointment block, and drag it to a new time.

Quiz 17: Outlook Lesson 2: Calendar