Question 1

Most printed formal reports consist of these parts: ________.
A) prefatory, body, and supplementary
B) cover, text, and supplementary
C) cover, body, and supplementary
D) prefatory, text, and supplementary

Accepted Answer

The answer of Most printed formal reports consist of these...

Question 2

Natalia has been asked to create a few tables for the forthcoming team performance report that will be distributed online on the company's intranet. She knows tables are ideal when the audience needs information that would be either difficult or tedious to handle in the main text of a report. While creating tables for the online environment, she should make sure that ________.
A) it is simpler than if it were prepared for a traditional print report
B) all the extensive data is included in the relevant tables
C) the source for the data is mentioned in the appendix
D) she uses only line charts to maintain consistency

Accepted Answer

BTables for online environments should be simpler for ease of understanding and navigation, and including all relevant data ensures comprehensiveness without overwhelming the reader with text. Mentioning sources in the appendix and using only line charts are not necessary for creating effective tables.

Question 3

Veronica has to respond to an RFP with a proposal. In her proposal, she needs to ________.
A) follow the instructions in the RFP
B) always include the RFP in her proposal
C) just identify the RFP by name
D) only mention the tracking number

Accepted Answer

Veronica should follow the instructions provided in the RFP to ensure her proposal is complete and meets the requirements specified by the client. While she should reference the RFP in her proposal, it is not necessary to include the entire RFP document. Additionally, she should include any tracking number or other identifying information requested in the RFP.

Question 4

Robert has created a visually charged report and uploaded it on the company website. His manager has commended his efforts and asked him to include certain details that would help readers "decode" the visual by explaining what various colors, symbols, or other design choices mean. So Robert needs to include ________.
A) an instruction manual
B) a legend
C) a title
D) a caption

Accepted Answer

A legend would provide a key to interpreting the visual elements in the report, making it easier for readers to understand the message that the report is trying to convey. An instruction manual is not necessary if the report is designed to be self-explanatory. A title is important, but it does not help readers decode the visual. Captions provide additional information about specific elements in a report, but they do not provide a key to interpreting the visual as a whole.

Question 5

Using ________ is a great way for teams and other groups to collaborate on writing projects, from brief articles to long reports and reference works. This method of collaboration does not require much technical expertise and provides the opportunity to post new or revised material without prior approval.
A) wikis
B) electronic documents
C) embedded files
D) multimedia

Accepted Answer

Wikis are specifically designed for collaborative writing and editing. They are easy to use and do not require much technical expertise, making them a great choice for teams and groups working on writing projects. Users can post new or revised material without prior approval, making it easy to collaborate in real-time.

Question 6

Amanpreet has been asked to reduce chartjunk on the company website so that it looks more organized and less cluttered. Amanpreet should ________.
A) adapt a formal visual balance and arrange items symmetrically
B) adapt an informal visual balance and arrange items unevenly
C) remove the decorative elements that are irrelevant
D) only use 3-dimensional bar charts to maintain consistency

Accepted Answer

Removing irrelevant decorative elements is the best choice for reducing chartjunk and achieving a more organized and less cluttered look on the company website. This will make the important information stand out and improve the overall user experience. Adapting a visual balance and arranging items symmetrically or unevenly may not necessarily address the issue of chartjunk. Using only 3-dimensional bar charts may also not be the best approach as it limits the visual representation of data and may not be suitable for all types of information.

Question 7

Carlo has been asked to create an informal balance in the visual aspects of his organization's website. The aim is to make the website look dynamic and engaging. Therefore, Carlo should ________.
A) depict items in contrasting colours, such as red and blue or black and white
B) emphasize similarities and make colour differences more subtle
C) make sure he follows visual unparallelism
D) not distribute elements evenly, but still see that there is a balance maintained overall

Accepted Answer

An informal balance means that the elements on the website do not have to be symmetrical, but Carlo still needs to maintain an overall balance. This can be achieved by not distributing elements evenly, but still ensuring that they are placed in a way that creates a harmonious visual impact. This approach can make the website look dynamic and engaging.

Question 8

If you include a synopsis or an executive summary in your report, ________.
A) exclude the introduction to avoid redundancy
B) keep the introduction long
C) keep your introduction brief to avoid redundancy
D) the introduction is optional

Accepted Answer

Keeping the introduction brief is the best choice to avoid redundancy because the purpose of the synopsis or executive summary is to provide a condensed overview of the report, making a lengthy introduction redundant.

Question 9

Liam is appreciated for his visual literacy by his manager. Given the importance of visuals in today's business environment, it has become a key business skill. Liam is appreciated because of his ability to ________.
A) manipulate visual media
B) take pictures
C) create effective images
D) create effective images and to interpret visual messages correctly

Accepted Answer

Liam is appreciated for his visual literacy, which refers to his ability to interpret visual messages correctly and also create effective visuals. This suggests that he has a good grasp of visual communication and can create visuals that effectively convey a message to the audience. The other options, such as manipulating visual media or taking pictures, are only part of the visual communication process and do not necessarily indicate visual literacy.

Question 10

Moreno has created an extensive report about travel expense trends at the optical firm Eurovision. She has included the list of secondary sources that she has consulted in the supplementary part of the report. This part of the supplement is known as the ________.
A) appendix
B) source list
C) index
D) bibliography

Accepted Answer

A bibliography is a list of sources that have been consulted in creating a report or document. Therefore, the best choice is D. The other options do not accurately describe the purpose of a list of sources consulted.

Question 11

To allow you to control how your document is displayed on your audience's computer, deliver the document in ________.
A) printable document format
B) PDF format
C) word processor format
D) any visual media format

Accepted Answer

PDF format ensures that the document is displayed uniformly on various devices and platforms, without the risk of the formatting being altered. It also allows you to limit editing access and provides security options.

Question 12

Timothy needs to present some complex concepts to company executives that involve processes and transformations in action. He tried doing this using charts and textual data, but his manager feels another medium would be more effective for his needs. Timothy should use ________.
A) line charts to show the stages of the process
B) a flowchart to explain the process
C) animation or videos to show the processes and transformations in action
D) photographs to give a realistic picture of the elements of the process

Accepted Answer

Animation or videos are the best choice for showing processes and transformations in action as they provide a more interactive and engaging visual representation of the concepts. This helps the executives to understand the concepts more easily than textual or pictorial data. Line charts and flowcharts are good for explaining the stages and steps involved in the process, but they may not adequately demonstrate the transformations happening within the process. Photographs may also provide a realistic picture of the elements in the process, but they may not illustrate the flow of the process itself.

Question 13

Generally speaking, in a given amount of time, well-designed visual images can convey much more information than ________.
A) textual messages
B) simple images
C) audio messages
D) audio-visual messages

Accepted Answer

Textual messages convey information through words, while well-designed visual images convey information through both words and visuals. The combination of text and visuals in a well-designed image allows for a more comprehensive and efficient communication of information. Simple images, audio messages, and audio-visual messages may not have the same level of detail and clarity as a well-designed visual image.

Question 14

Bart is relatively new to wikis and needs to practise his writing and editing skills. He should ________.
A) write and edit content on a notepad, before loading it to the wiki
B) use the sandbox
C) use the talk page
D) use the safebox

Accepted Answer

The sandbox is specifically designed for users to practise editing and writing without affecting live pages. It allows users to make mistakes and experiment without any consequences. Therefore, it is the best option for Bart to hone his skills.

Question 15

If you are creating a new wiki, think through your long-term purpose carefully because ________.
A) wikis cannot be created for a one-time project, like creating reports
B) modification of wikis is unrestricted, anybody can make changes
C) you need to set what rules and guidelines you will establish to guide the growth of the wiki
D) wikis don't need any security measures, since it is accessible by anyone

Accepted Answer

Creating a wiki requires careful consideration of its long-term purpose because it is important to establish rules and guidelines to guide the growth of the wiki. Wikis are not just one-time projects, they require ongoing updates, revisions, and monitoring. Additionally, anyone can make changes to a wiki, so having clear guidelines can help ensure that the information is accurate and appropriate. Lastly, even though wikis are generally open and accessible to all, it is still important to consider security measures in order to protect the integrity of the information.

Question 16

To help ensure that your content fits the same style as the rest of the wiki, use ________.
A) the sandbox
B) the safebox
C) page templates and other formatting options
D) common editor functions

Accepted Answer

Page templates and formatting options can help maintain consistency in style throughout the wiki. The sandbox is a testing area for experimental edits and is not directly related to maintaining style. The safebox is not a recognized tool or feature within wikis. Common editor functions are helpful, but may not guarantee consistency in style.

Question 17

If a team uses wikis to collaborate on a report, the editing and upgrading of information should be done by ________.
A) anyone in the organization
B) the collaborating members
C) only the manager of the team
D) professional website developers

Accepted Answer

The collaborating members should be responsible for editing and upgrading the information as they are directly involved in the project and have the necessary knowledge and expertise to contribute to the report. Allowing anyone in the organization or only the manager of the team to make changes may result in inaccurate or irrelevant information being added or removed. Professional website developers may have knowledge of web design but may not be familiar with the content of the report.

Question 18

Using pictures is also an effective way to communicate with ________ audiences.
A) literate
B) multilingual
C) verbally challenged
D) demanding

Accepted Answer

Using pictures can transcend language barriers and effectively communicate with multilingual audiences who may not have a strong command of a common language.

Question 19

Sayara has some concerns about the report loaded by Keith. She doesn't agree with the published content and plans to revise it. Sayara ________.
A) can go ahead and edit the content
B) should have a verbal discussion with her teammates and then edit the content
C) is not authorized to edit the content without Keith's approval
D) can use the wiki's discussion facility to share her concerns with other contributors

Accepted Answer

Sayara should use the wiki's discussion facility to share her concerns with other contributors before making any changes to the report. This allows for collaboration and input from others before making any revisions. Additionally, it's important to follow the proper communication channels and get approval from the original author before making any changes to their work.

Question 20

The ________ principle of graphic design can be either formal, in which the elements in the images are arranged symmetrically around a central point or axis, or informal, in which elements are not distributed evenly.
A) contrast
B) balance
C) emphasis
D) convention

Accepted Answer

The principle being described is balance, which can be formal (symmetrical) or informal (asymmetrical). Contrast, emphasis, and convention are all other principles of graphic design but are not relevant to this particular definition.

Quiz 11: Writing and Completing Reports and Proposals

Most printed formal reports consist of these parts: ________.

Veronica has to respond to an RFP with a proposal. In her proposal, she needs to ________.

Amanpreet has been asked to reduce chartjunk on the company website so that it looks more organized and less cluttered. Amanpreet should ________.

Carlo has been asked to create an informal balance in the visual aspects of his organization's website. The aim is to make the website look dynamic and engaging. Therefore, Carlo should ________.

If you include a synopsis or an executive summary in your report, ________.

Liam is appreciated for his visual literacy by his manager. Given the importance of visuals in today's business environment, it has become a key business skill. Liam is appreciated because of his ability to ________.

Moreno has created an extensive report about travel expense trends at the optical firm Eurovision. She has included the list of secondary sources that she has consulted in the supplementary part of the report. This part of the supplement is known as the ________.

To allow you to control how your document is displayed on your audience's computer, deliver the document in ________.

Timothy needs to present some complex concepts to company executives that involve processes and transformations in action. He tried doing this using charts and textual data, but his manager feels another medium would be more effective for his needs. Timothy should use ________.

Generally speaking, in a given amount of time, well-designed visual images can convey much more information than ________.

Bart is relatively new to wikis and needs to practise his writing and editing skills. He should ________.

If you are creating a new wiki, think through your long-term purpose carefully because ________.

To help ensure that your content fits the same style as the rest of the wiki, use ________.

If a team uses wikis to collaborate on a report, the editing and upgrading of information should be done by ________.

Using pictures is also an effective way to communicate with ________ audiences.

Sayara has some concerns about the report loaded by Keith. She doesn't agree with the published content and plans to revise it. Sayara ________.

The ________ principle of graphic design can be either formal, in which the elements in the images are arranged symmetrically around a central point or axis, or informal, in which elements are not distributed evenly.