Question 1

When does a writer prepare an executive summary for a formal proposal?

Accepted Answer

A writer prepares an executive summary after he or she has finished the rest of the proposal.

Question 2

Executives of organizations are the only people who read proposals.

Accepted Answer

Proposals are read by a variety of stakeholders, including managers, potential clients, partners, and funding bodies, not just executives.

Question 3

A routing list may be included as part of the title page for an internal formal proposal.

Accepted Answer

A routing list, which indicates the individuals who need to review the proposal, can be included on the title page or in the front matter of an internal formal proposal to ensure it is seen and approved by all necessary parties.

Question 4

For the busy decision maker, proposals sometimes begin with a summary, which highlights the most important information presented.

Accepted Answer

A summary at the beginning of a proposal, often called an executive summary, is designed to provide busy decision makers with the most important information upfront, allowing them to understand the key points without reading the entire document.

Question 5

Although formal and informal proposals are similar, what are three ways that formal proposals differ from informal proposals?

Accepted Answer

The answer of Although formal and informal proposals are similar,...

Question 6

Once a writer has brainstormed a number of possible solutions, how can the writer narrow the list to one or two solutions that he or she will try to get the audience to accept?

Accepted Answer

The answer of Once a writer has brainstormed a number...

Question 7

When a writer has relevant (but not essential) material for a proposal, where should he or she include that material?

Accepted Answer

The answer of When a writer has relevant (but not...

Question 8

Match each definition with the correct term.
a.seeks funding for a specified project
b.states the problem and criteria for the solution, that is, what the customer wants
c.is written in response to a request by the audience
d.persuades an audience to take a particular action
e.is written as a result of a problem or need the writer found
-unsolicited proposal

Accepted Answer

The answer of Match each definition with the correct term.
a.seeks...

Question 9

Because proposals are persuasive documents, they are always long.

Accepted Answer

Proposals can vary in length; they need to be as long as necessary to convincingly present the idea or solution, but there is no requirement for them to always be long.

Question 10

Match each definition with the correct term.
a.seeks funding for a specified project
b.states the problem and criteria for the solution, that is, what the customer wants
c.is written in response to a request by the audience
d.persuades an audience to take a particular action
e.is written as a result of a problem or need the writer found
-planning proposal

Accepted Answer

The answer of Match each definition with the correct term.
a.seeks...

Question 11

Informal proposals are written to internal audiences only.

Accepted Answer

Informal proposals can be written to both internal and external audiences, depending on the context and purpose of the proposal.

Question 12

Proposals are persuasive reports that offer a solution to an identified problem or need.

Accepted Answer

Proposals are indeed persuasive documents designed to offer solutions or responses to specific problems or needs, aiming to convince the reader of the viability and value of the proposed approach.

Question 13

When does a formal proposal need a glossary?

Accepted Answer

The answer of When does a formal proposal need a...

Question 14

Match each definition with the correct term.
a.seeks funding for a specified project
b.states the problem and criteria for the solution, that is, what the customer wants
c.is written in response to a request by the audience
d.persuades an audience to take a particular action
e.is written as a result of a problem or need the writer found
-grant proposal

Accepted Answer

The answer of Match each definition with the correct term.
a.seeks...

Question 15

Match each definition with the correct term.
a.seeks funding for a specified project
b.states the problem and criteria for the solution, that is, what the customer wants
c.is written in response to a request by the audience
d.persuades an audience to take a particular action
e.is written as a result of a problem or need the writer found
-RFP

Accepted Answer

The answer of Match each definition with the correct term.
a.seeks...

Question 16

Match each definition with the correct term.
a.seeks funding for a specified project
b.states the problem and criteria for the solution, that is, what the customer wants
c.is written in response to a request by the audience
d.persuades an audience to take a particular action
e.is written as a result of a problem or need the writer found
-solicited proposal

Accepted Answer

The answer of Match each definition with the correct term.
a.seeks...

Question 17

Proposals-whether formal or informal-explain a problem or need and offer a solution.

Accepted Answer

Proposals are documents or presentations that outline a problem or need and suggest a specific solution or course of action to address it.

Question 18

A letter ormemo of transmittal is the document a writer prepares to offer an alternative solution.

Accepted Answer

A letter or memo of transmittal is typically used to accompany a document being sent to introduce it and outline its purpose, not to offer an alternative solution.

Question 19

Prewriting is particularly important in writing a formal proposal.

Accepted Answer

Prewriting helps organize thoughts, clarify goals, and structure the content, which is crucial for the clarity and effectiveness of a formal proposal.

Question 20

All proposals involve a great deal of technical research and experimentation, which only professionals can do.

Accepted Answer

Proposals can vary greatly in nature and do not always require technical research and experimentation. Many proposals are based on ideas, plans, or projects that can be developed and presented by individuals without professional or technical expertise.

Quiz 14: Proposals

When does a writer prepare an executive summary for a formal proposal?

Executives of organizations are the only people who read proposals.

A routing list may be included as part of the title page for an internal formal proposal.

For the busy decision maker, proposals sometimes begin with a summary, which highlights the most important information presented.

Although formal and informal proposals are similar, what are three ways that formal proposals differ from informal proposals?

Once a writer has brainstormed a number of possible solutions, how can the writer narrow the list to one or two solutions that he or she will try to get the audience to accept?

When a writer has relevant (but not essential) material for a proposal, where should he or she include that material?

Because proposals are persuasive documents, they are always long.

Informal proposals are written to internal audiences only.

Proposals are persuasive reports that offer a solution to an identified problem or need.

When does a formal proposal need a glossary?

Proposals-whether formal or informal-explain a problem or need and offer a solution.

A letter ormemo of transmittal is the document a writer prepares to offer an alternative solution.

Prewriting is particularly important in writing a formal proposal.

All proposals involve a great deal of technical research and experimentation, which only professionals can do.