Question 1

The request for proposal (RFP)is a document that solicits potential consultants or vendors to submit proposals and bids for proposed work.

Accepted Answer

A request for proposal (RFP) is a document that is used to solicit proposals and bids from potential vendors or consultants for a proposed project or work. It outlines the project requirements, scope of work, timeline, and other details, and invites interested parties to submit a proposal that details how they would meet the requirements and deliver the project. The RFP is a common tool used in procurement and purchasing processes for businesses and organizations.

Question 2

A ______ solicits proposals and bids for proposed work from potential consultants or vendors and defines the organization's goals and requirements for the new HRIS.
A) request for proposals (RFP)
B) vendor bid
C) needs analysis
D) work order

Accepted Answer

Request for proposals (RFP) is a formal document that solicits proposals and bids for proposed work from potential consultants or vendors. It defines the organization's goals and requirements for the new HRIS.

Question 3

After receiving the vendor responses,you have the opportunity to evaluate the relative strengths and weaknesses of each vendor.Which of the following would you consider in your assessment of the software options?
A) functionality
B) IT architecture and IT integration
C) price
D) all of these

Accepted Answer

All of these factors are important in assessing the software options.

Functionality is key to ensuring that the software meets the organization’s needs and requirements. IT architecture and IT integration is also important as it ensures the software is compatible with current systems and can be integrated into the organization’s infrastructure. Price must also be considered to ensure that the software fits within the budget constraints of the organization. Therefore, all these factors must be considered to make the most informed decision.

Question 4

The strength of the ______ model is that it focuses on how the hardware and software will actually operate.
A) logical
B) blueprint
C) physical
D) design

Accepted Answer

The physical model focuses on the actual hardware and software components and how they will operate, making it the best fit for this question. The logical model deals with the abstract representation of the system, the blueprint model is used to show the overall structure of the system, and the design model details how the system will be implemented.

Question 5

In the ______ perspective,the designer focuses on the flow of data through the system.
A) data
B) process
C) logical
D) practical

Accepted Answer

In the process perspective, the designer focuses on the flow of data through the system. This involves identifying the inputs, processes, and outputs of the system and how they interact with each other. The goal is to ensure that data moves through the system efficiently and accurately.

Question 6

Prewritten or developed software or hardware products that already exist for purchase are called ______.
A) commercial off-the-shelf (COTS) software
B) application software
C) integration software
D) RFP software

Accepted Answer

Commercial off-the-shelf (COTS) software refers to software or hardware products that are already developed and available for purchase in the market. Application software, integration software, and RFP software are all types of software but do not specifically refer to prewritten or developed products for purchase.

Question 7

The ______ of a system focuses on the translation of business requirements into improved business processes,irrespective of any technological implementation.
A) logical design
B) business case requirement
C) physical design
D) workflow

Accepted Answer

Logical design focuses on conceptualizing and refining business processes and requirements without considering the specific technologies that will be used for implementation.

Question 8

The ______ perspective of system modeling focuses on organizational data but is not concerned with how the data are used within the organization
A) data
B) process
C) logical
D) practical

Accepted Answer

The data perspective of system modeling is concerned with identifying the organization's data and understanding their structure, relationships, and constraints. However, it does not focus on how the data are used within the organization. This perspective is more concerned with the data itself rather than the processes or activities that use the data.

Question 9

The goal of ______ feasibility analysis is to determine whether the costs of developing,implementing,and running the system are worth the benefits derived from its use.
A) technical
B) economic
C) operational
D) political

Accepted Answer

Economic feasibility analysis specifically considers the costs and benefits associated with the development, implementation, and operation of a system. It helps to determine whether the system will generate sufficient return on investment to justify its development and continued use.

Question 10

A logical model of the system graphically illustrates what the system does,independent of any technological architecture (e.g.hardware,software,networking,etc.).

Accepted Answer

A logical model represents the functionality of the system regardless of any technological implementation details.

Question 11

______ focuses on how well the proposed system fits in with the current and future organizational environment.
A) Functional feasibility
B) Legal feasibility
C) Operational feasibility
D) Political feasibility

Accepted Answer

Operational feasibility focuses on assessing how well the proposed system will be compatible with the organization's current and future operational environment. This includes analyzing factors such as staffing, training, resources, and support systems. Functional feasibility refers to whether the proposed system will meet the functional requirements of the organization, legal feasibility focuses on whether the proposed system will violate any laws or regulations, and political feasibility refers to whether there is adequate support for the proposed system among key stakeholders.

Question 12

The focus and goal of ______ is the determination of the most effective means of translating business processes into a physical system,including hardware and software.
A) logical design
B) a flowchart
C) physical design
D) a workflow chart

Accepted Answer

The description perfectly aligns with the goal and focus of physical design, which is the process of turning logical design into a physical system by choosing the most appropriate hardware and software. The other choices are not as appropriate as physical design for the given context. A flowchart and workflow chart are graphical representations of a business process, while logical design refers to the abstract representation of a system's architecture.

Question 13

A data flow diagram (DFD)is a statistical tool that can be used to manipulate or change the data.

Accepted Answer

A data flow diagram (DFD) is a visual representation of the flow of data through an information system, it is not a tool for manipulating or changing data.

Question 14

Economic feasibility is a feasibility assessment tool that focuses on the financial and economic benefits and costs that a new system would bring to the organization.

Accepted Answer

Economic feasibility specifically analyzes the financial implications of implementing a new project or system, including cost-benefit analysis, return on investment, and payback period.

Question 15

The strength of using ______ is that the HR staff and developers can focus specifically on business processes,policies,and procedures instead of on technology,leading to stronger solutions.
A) gap analysis
B) the needs analysis
C) the physical model
D) the logical model

Accepted Answer

The logical model focuses on the business processes, policies, and procedures instead of technology, which allows the HR staff and developers to create stronger solutions. Gap analysis and needs analysis can also help identify areas for improvement, but they do not necessarily provide a clear focus on business processes. The physical model focuses on the technical aspects of the solution rather than the business processes.

Question 16

In a DFD,processes are the mechanism through which data are transformed,manipulated,created,and so on into output such as a report,a decision,and the like.

Accepted Answer

Processes are indeed the mechanism through which data is transformed, manipulated, and so on into outputs such as reports or decisions in a DFD.

Question 17

Operational feasibility is a tool that focuses on how well the new system will fit within the organization,including issues such as development schedule,extent of organizational change,and user responses to the system.

Accepted Answer

Operational feasibility is indeed a tool that focuses on how well the new system will fit within the organization, and considers factors such as the development schedule, the extent of organizational change and user responses to the system.

Question 18

Using an application service provider (ASP)is a software acquisition strategy where ready-made software is purchased and installed on the organization's local network.

Accepted Answer

Using an application service provider (ASP) is a software acquisition strategy where the software is not purchased and installed on the organization's local network, but rather accessed remotely over the internet.

Question 19

A ______ is a graphical representation of the key business activities and processes in the HR system,the system boundaries,and any external individuals or departments that interact with the system.
A) data flow diagram
B) process model
C) workflow process
D) practical model

Accepted Answer

A data flow diagram (DFD) visually represents the flow of data within a system, including the processes, external entities, and data stores involved, making it the correct choice for depicting key business activities and interactions in an HR system.

Question 20

Logical design describes a phase in the SDLC in which a new system is designed with particular focus on how the hardware, software, networking, activities, users, and so forth will be implemented.

Accepted Answer

Logical design focuses on the conceptual and abstract aspects of the system, such as data structures, relationships, and processes, without considering the physical implementation details like hardware and software.

Quiz 5: System Design and Acquisition

The request for proposal (RFP)is a document that solicits potential consultants or vendors to submit proposals and bids for proposed work.

A ______ solicits proposals and bids for proposed work from potential consultants or vendors and defines the organization's goals and requirements for the new HRIS.

After receiving the vendor responses,you have the opportunity to evaluate the relative strengths and weaknesses of each vendor.Which of the following would you consider in your assessment of the software options?

The strength of the ______ model is that it focuses on how the hardware and software will actually operate.

In the ______ perspective,the designer focuses on the flow of data through the system.

Prewritten or developed software or hardware products that already exist for purchase are called ______.

The ______ of a system focuses on the translation of business requirements into improved business processes,irrespective of any technological implementation.

The ______ perspective of system modeling focuses on organizational data but is not concerned with how the data are used within the organization

The goal of ______ feasibility analysis is to determine whether the costs of developing,implementing,and running the system are worth the benefits derived from its use.

A logical model of the system graphically illustrates what the system does,independent of any technological architecture (e.g.hardware,software,networking,etc.).

______ focuses on how well the proposed system fits in with the current and future organizational environment.

The focus and goal of ______ is the determination of the most effective means of translating business processes into a physical system,including hardware and software.