Question 1

Word themes consist of all of the following items except
A) background styles
B) colors
C) effects
D) fonts

Accepted Answer

Word themes consist of colors, effects, and fonts, but do not include background styles. Background styles are a separate feature in Word.

Question 2

Citation styles are limited to MLA and APA.

Accepted Answer

There are many citation styles, including MLA and APA, but they are not the only two options. Other popular citation styles include Chicago, Harvard, and Turabian.

Question 3

To respond to a comment, you should click in the comment and then click New Comment to display a balloon in which to key the response.

Accepted Answer

Clicking in the comment and then clicking New Comment will allow you to respond in a balloon.

Question 4

The final product of a mail merge is contained in the
A) data source
B) Mail Merge Wizard
C) main document
D) merged document

Accepted Answer

The merged document is the final product of a mail merge, which combines the main document with the information from the data source to create personalized documents for multiple recipients. The Mail Merge Wizard is just a tool used to guide the user through the process, and the data source and main document are necessary components but do not represent the final product on their own.

Question 5

All of the following colors are available for Word documents except
A) PANTONE colors
B) custom RGB colors
C) standard colors
D) theme colors

Accepted Answer

Word documents do not support PANTONE colors, as they are primarily used in professional printing and design applications.

Question 6

Letterhead is usually stored in a header when short letters are likely to be centered vertically.

Accepted Answer

This is because storing letterhead in a header allows for more white space at the top of the page, accommodating for varying lengths of content in the body of the letter.

Question 7

With Track Changes turned on, all of the following revisions can be accepted in a document except
A) comments
B) deletions
C) formatting to text
D) insertions

Accepted Answer

The purpose of Track Changes is to review and edit the text of a document. Comments are not actual changes to the text, but rather notes or suggestions for the author or reviewer. Therefore, they cannot be accepted as revisions.

Question 8

Both Design and Layout Table Tools display when you click in a table.

Accepted Answer

Both Design and Layout Table Tools are displayed when you click in a table.

Question 9

All of the following are examples of built-in building blocks except
A) company contact information
B) cover pages
C) headers and footers
D) pull quote and sidebar text boxes

Accepted Answer

Company contact information is not a built-in building block in word processing software like Microsoft Word. Built-in building blocks include pre-designed elements such as cover pages, headers and footers, and text boxes for pull quotes and sidebars, which can be inserted into documents to save time and maintain consistency.

Question 10

To format preliminary pages using a different number format than you will use in the body of a report, you must break the link between the report and the previous section used for the preliminary pages on both the header and footer.

Accepted Answer

Breaking the link between the report and the previous section allows you to format the preliminary pages differently than the body of the report. This includes changing the numbering format.

Question 11

To balance columns in a newsletter, use a/an ____ section break
A) Column
B) Continuous
C) Even page
D) Next page

Accepted Answer

A continuous section break is used to change the layout or formatting of a page or pages within a document, such as balancing columns in a newsletter, without starting a new page.

Question 12

The default theme for Word 2007 is
A) Civic
B) Equity
C) Metro
D) Office

Accepted Answer

The default theme for Word 2007 is the Office theme. This is because Word 2007 was released as a part of the Microsoft Office 2007 suite, and the Office theme is meant to provide a consistent look and feel across all Office applications. While the other themes listed (Civic, Equity, and Metro) are also available in Word 2007, they are not the default theme.

Question 13

The Update Automatically date feature should generally be used on all letters except those prepared using Mail Merge.

Accepted Answer

The Update Automatically date feature in word processing software can be useful for documents that require the current date each time they are opened, but it may not be suitable for all letters, especially those that need to retain the original date they were written or sent, regardless of Mail Merge usage.

Question 14

All lines of a block format letter are positioned at the left margin.

Accepted Answer

In block format letter, all lines including the sender's address, date, recipient's address, salutation, body paragraphs, closing, and signature are aligned to the left margin.

Question 15

Supplementary information in a business report is generally provided in a
A) bibliography
B) citation
C) footnote
D) pull quote

Accepted Answer

Supplementary information in a business report is generally provided in a footnote. Footnotes are used to give additional information or cite sources within the body of the report without interrupting the flow of the text. A bibliography is a list of sources consulted or cited in the report, while a citation is a reference to one specific source within the text. A pull quote is a highlighted excerpt from the report used to draw attention to a particular point. However, none of these options are generally used for supplementary information.

Question 16

The complimentary close recommended for general use on letters is Very truly yours .

Accepted Answer

The complimentary close "Very truly yours" is considered formal and is often used in business correspondence, but it is not the most commonly recommended for general use. "Sincerely" or "Best regards" are more commonly recommended for general use.

Question 17

The most appropriate place to provide two or three paragraphs of information about a consulting firm that provided you with information included in an article would be a
A) bibliography
B) footnote
C) pull quote
D) sidebar

Accepted Answer

A sidebar is a section of a page that is separate from the main content and provides additional information on a specific topic. It is the best choice for providing information about a consulting firm that provided information for an article because it allows for more detailed information to be given without interrupting the flow of the main article. The reader can choose to read the sidebar for more information or simply continue with the main content.

Question 18

The best option for a second-page heading on a two-page letter with electronic letterhead is to use a
A) Different First Page header
B) Different Odd & Even Pages header
C) regular header
D) heading keyed below the header area

Accepted Answer

Using a Different Odd & Even Pages header will allow for a distinct and clear second-page heading without impacting the first page. This is the most professional and visually appealing option.

Question 19

A Bibliography title formatted using Title style does not display in the table of contents unless you select the Bibliography title and use the Add Text command to add it as a Level 1 heading and then update the table of contents.

Accepted Answer

This statement is true, the Bibliography title formatted using Title style does not automatically display in the table of contents. It must be manually added as a Level 1 heading using the Add Text command and then the table of contents must be updated.

Question 20

To remove undesired portions on all four sides of a picture, use the Compress function.

Accepted Answer

The Compress function does not remove undesired portions on all four sides of a picture. It is used to reduce the file size of a picture. To remove undesired portions, you can use the Crop function.

Quiz 1: Business Documents With Word

Word themes consist of all of the following items except

Citation styles are limited to MLA and APA.

To respond to a comment, you should click in the comment and then click New Comment to display a balloon in which to key the response.

The final product of a mail merge is contained in the

All of the following colors are available for Word documents except

Letterhead is usually stored in a header when short letters are likely to be centered vertically.

With Track Changes turned on, all of the following revisions can be accepted in a document except

Both Design and Layout Table Tools display when you click in a table.

All of the following are examples of built-in building blocks except

To format preliminary pages using a different number format than you will use in the body of a report, you must break the link between the report and the previous section used for the preliminary pages on both the header and footer.

To balance columns in a newsletter, use a/an ____ section break

The default theme for Word 2007 is

The Update Automatically date feature should generally be used on all letters except those prepared using Mail Merge.

All lines of a block format letter are positioned at the left margin.

Supplementary information in a business report is generally provided in a

The complimentary close recommended for general use on letters is Very truly yours .

The most appropriate place to provide two or three paragraphs of information about a consulting firm that provided you with information included in an article would be a

The best option for a second-page heading on a two-page letter with electronic letterhead is to use a

A Bibliography title formatted using Title style does not display in the table of contents unless you select the Bibliography title and use the Add Text command to add it as a Level 1 heading and then update the table of contents.

To remove undesired portions on all four sides of a picture, use the Compress function.